GCA Assessment Invoices | 16 Aug 2020
Dear GCA member,

Here is your GCA newsletter. As always, we want to hear your feedback.

Be safe!
GCA Board of Directors
Virtual GCA Board Meeting for August
The GCA Board of Directors is holding the Board meeting via GoToMeeting on 20 August from 7 PM to 9 PM. By joining the "virtual" meeting you can listen to the proceedings from start to finish. If the Board schedules an executive session, the general meeting will end and the Board will meet separately to discuss contract and/or legal issues. The agenda and Board packet will be published on the Glenmore website ahead of the meetings and the minutes of the meetings will also be posted.

If you would like to participate in the Board meeting, contact Tim Durrer at 434-984-0700 or click here to obtain information regarding the GoToMeeting link.
GCA Assessment Invoices??
Wondering why you haven't received your GCA Assessment Statement yet?

Associa mailed the GCA assessment statements in late July for the second half of the year. Unfortunately its 16 August and they haven't been received yet. We'll check with the post office on 17 August to get status. In the meantime, no need to be concerned about late payments at this time. The GCA second half assessment of $518 is due on 1 September. However, we'll adjust the late date depending on when the invoices are actually received. Apologies for the delay, we'll keep you posted.

The Treasurer
Strategic Plan 2020-2025 Adopted by the GCA Board
Under the leadership of 2019 board President Deborah Conway, Glenmore’s strategic planning process was completed last year by the board and its committees and consultants. Using a Committee of the Whole structure, the board worked on it whenever possible at regular meetings, as well as during special meetings. GCA members took part in an engagement survey that was constructed collaboratively by the Board and a statistician, who analyzed the results (at no cost to the GCA). During the February 2020 GCA Annual Meeting, some of the survey questions and findings were discussed and the action plans for each committee were presented.

Last month, the GCA Board of Directors voted to adopt the 2020-2025 plan. The new plan is a relatively lean one, and for good reason. The Board wanted a plan that would be used, not sit in a file on the website never to be opened. So, while the plan speaks to the priorities for the five-year period, it only sets a specific action plan for each committee for this year. Toward the end of this current Board’s term, the Board members will assess which goals have been met and then create an action plan and budget for each of the committees for the following year. This approach facilitates continuity of priorities between each Board while still enabling the board to adjust the plan to unforeseen circumstances. It requires Board members to measure progress annually, not just every five years, thus making the plan more dynamic and useful.

You can read the GCA 2020-2025 Strategic Plan plan by clicking here.

Mail Box Upkeep - Reprint
This is a re-print of an article written by Rod Stoner for the Bremerton Cottages Association. Thanks Rod!

Keeping our mail boxes presentable is the property owners responsibility. You can do the refurbishing work yourself or you can hire someone to do the work for you. Either way let’s keep the Mail Boxes presentable without rust and deteriorated appearance.

Benjamin Moore's Black Forest Green paint for the Mail Box Post is available free to use from the Glenmore Gatehouse, just check it out and return it. The suggested spray or can paint for the mail box is Rust-Oleum Black Satin or Gloss and is available where ever Rust-Oleum paint is sold.

If you prefer to replace the mail box it’s a Gibraltar extra large Mail Box which is 15x11x23 and available to purchase from Lowes. You can also purchase the number stencils at Lowes. The numbers should be painted white.

If you want to have the mail box or the entire post and mail box system replaced, the Glenmore Community Association has contracted with Mike Phillips from Phillips Construction Co. at 434-531-4443.

You can find this info on the GCA Web Site by clicking here.
More Bear Sightings in Glenmore
Associa's Role Expanded
The GCA Board is pleased to announce that the management role of Associa has been expanded to include a full time property manager dedicated solely to Glenmore. GCA property manager Megan Burch is now working full time. Welcome Megan Burch!
 
The resolution approving the hire and the job description are found here.
 
This hire is part of an ongoing effort to transfer the day to day management of Glenmore to professional staff so that the GCA Board can focus on policy issues and strategy. As we continue this transfer of day to day operations, the appeal of volunteering for the Board will improve.
GCA Nominations Committee 
Board elections are just six months away, so the Nominations Committee is beginning to work on finding candidates to run for the GCA Board in February 2021.

If you would like to serve on the Nominating Committee, or would like to suggest a candidate to run for a Board seat, or if you are interested in serving on the Board, please contact Tim Durrer by clicking here (Please add the subject line "Nominating Committee")

With the expansion of Associa’s professional management services, the position of GCA Board member is much less time consuming than it has been in the past. Board members serve two years and are expected to chair and/or serve on two Board committees. The Board meets twice monthly for two hours. Almost all of the day to day inquiries and requests of community members are referred to and handled by Associa.
Equestrian Center Web Page
As people are leaving the cities and working from home due to COVID 19, Glenmore has become a very attractive alternative with its rural appeal, the Club at Glenmore, and our equestrian center. Very few developments in the United States offer this unique equestrian amenity.
 
In an effort to publicize this attractive aspect of Glenmore, our resident webmaster Mark Fitzpatrick has created and posted a web page devoted to the Glenmore Equestrian Center. You may view it here. Information about the history of the equestrian center, including the Camp era in the ‘60s and ‘70s when some of the top race horses in the nation were bred and trained here will be added soon. A big thank you goes to resident Janis Paushter who provided the pictures for the web page.
Horse Rider
GCA Members ... Looking for Answers??
The GCA Web Site is packed with information about our community. Trying to find the newly released GCA Strategic Plan?

Go to the GCA Web Page, click on "Board" at the top of the page. Half way down the page, you'll see a gray "Long Term Plans" box. Then click on the "2020-2025 Strategic Plan".

As you'll see in the Plan, the Board has identified four Strategic Priorities:
A.     Improve the safety and security of the people in Glenmore
B.     Ensure a high standard of fiscal responsibility and governance
C.     Improve the appeal of the Glenmore community
D.     Enhance the sense of community

Just have some general questions? Email Thelma Washington by clicking Here.
Watch These Dates
Aug 20: GCA Board Meeting 7-9 PM (GoToMeeting)
Sep 1: 2nd Half 2020 GCA Assessments are due
Sep 3: GCA Working Meeting 5-7 PM (GoToMeeting)
Sep 7: Labor Day (click here)
Sep 17: GCA Board Meeting 7-9 PM (TBD)
Sep 21: Autumnal Equinox (click here).