• February Advisor Spotlight - New!
• GTAAN Updates

1. Save the Date - New!
2. Spring 2023 GTAAN Meetings
3. GTAAN Newsletter Changes

• GA Legislative Requirement Update - New!
• Upcoming Events & Deadlines

1. CM Change of Major Meetings: Feb. 2
2. Peace Corps GA Tech Office Hours: Feb. 2 - New!
3. GTAAN Connections Meeting: Feb. 7 - New!
4. Minor in Something Major: Sustainable Cities!: Feb. 9 - New!
5. OIE Study Abroad Scholarship Deadline: Feb. 15 - New!
6. UK Post Graduate Fellowships Info Session: Feb. 16 - New!
7. Voyager Scholarship Information Session: Feb. 16 - New!
8. Voyager Scholarship Deadline: Mar. 22 - New!

• NACADA Updates

1. 2023 GA NACADA Drive-In Conference
2. NACADA Annual Conference Call Proposal Deadline
3. NACADA Region VI Conference

• College & Departmental Updates

1. Pre-Law Information Portal - New!
2. Pre-Graduate and Pre-Teaching Advising Virtual Drop-In Hours Access Updates - New!
3. Oxford Summer Program Seeks Group Leaders
4. 2023 Scotland Summer Program
5. How to Activate Career Buzz
6. GT Career Coaching Network 2022-2023 Events

• Job Openings 

1. OIE: International Special Programs Advisor - New!
2. OIE: Education Abroad Advisor - New!
3. CoC: Robotics Academic Program Manager I
4. BME: Academic Advisor II
5. ECE: Academic Program Coordinator I

• Advising & Advisor Resources

1. Getting a Headshot with GT Communications
2. LinkedIn Learning
3. Employee Assistance Program (EAP)
4. GTAAN Canvas Course

What would you like to see featured in the GTAAN Weekly? Let us know at [email protected]!

Dear GTAAN Advisors,

Please join us this year's Best Practices Conference to learn how colleges and universities in Georgia and beyond are fostering student growth in this year's theme of Focusing on a Growth Mindset. 

We'll be posting more information here on how to submit a proposal, cost, and more.

Spring 2023 GTAAN Meetings

The GTAAN Executive Board has set the dates for the spring 2023 meeting calendar. We are ironing out presenters, but please hold the following dates for the spring:

• February 23 from 11am-12pm in the John Lewis Student Center: Piedmont Room
• This meeting will feature Tony Rice and Colleagues from the Event Services Team to share policies for booking space in the Student Center and Exhibition Hall
• Rick Clark and Chad Bryant from Admissions will also be sharing updates about Admissions
• March 16 from 11am-12pm in the John Lewis Student Center: Techwood Room
• This meeting will feature Ansley Sharp from the Registrar sharing updates, key dates, changes to policies, etc. 
• Colleagues from the International Student and Scholar Services Team in OIE will also be sharing about on undergraduate advising resources and opportunities to connect
• April 20 from 11am-12pm in the John Lewis Student Center: Techwood Room
• May 20: Save the Date for the 2023 Best Practices Conference
• More details coming soon!

Spring 2023 GTAAN Connections Dates

• February 7 from 12-1pm
• This meeting will feature Gail Imoukhuede from Human Resources sharing about resources and opportunities for GT Employees
• April 4 from 12-1pm

GTAAN Newsletter Changes

The GTAAN Executive Board would like to move the weekly GTAAN Newsletter to a bi-weekly format beginning in January 2023. The GTAAN Newsletter dates for Jan/February will be:

• February 15
• March 1

Please send content to [email protected] by 4pm the Tuesday before the newsletter goes out. Please let us know if you have any feedback at [email protected] as well.

Updates On The Georgia Legislative Requirements Canvas Courses

The Office of Undergraduate Education, Office of the Registrar, and Canvas implementation team are working together to launch the Canvas courses for students who need to complete some/all of the Georgia Legislative Requirements (U.S. history, U.S. Constitution, GA history, GA Constitution). Following is some information and reminders about this process. If you ever have any general questions or inquires about specific students, please don't hesitate to email me and/or refer to the information in the Undergraduate Advising Canvas course.

1. All students beginning May 1, 2022 or after must comply with the new GLR requirements. Summer 2022 transfer students ONLY​ were "grandfathered" in under the previous guidelines, where one class/AP credit for HIST 2111, HIST 2112, INTA 1200, POL 1101, or PUB 3000 fulfilled all four GLRs. Any summer transfer student who either BROUGHT IN CREDIT FOR ONE OF THESE CLASSES or TOOK ONE OF THESE CLASSES IN SUMMER 2022 will be considered to have fulfilled all four GLRs. Any summer transfer student who did not bring in credit or take a class in summer 2022 must abide by the new policy. All other students who started May 1, 2022 or after, including summer and fall first year students and fall transfer students (and all students thereafter), must follow the new policy.
2. Information on the new policy is on the OUE website at https://oue.gatech.edu/glr-requirement and in the Catalog at https://catalog.gatech.edu/academics/undergraduate/core-curriculum/constitution-history/.
3. If you have students who started at GT at any time before May 2022 who have taken one of the five "legislative classes" (HIST 2111, HIST 2112, INTA 1200, POL 1101, or PUB 3000) and who do not have all four GLRs fulfilled in their degree audit, please email me and we can get this updated for you.
4. An informational video and Powerpoint presentation are available in the Canvas site for academic advisors. In addition, there is an Excel spreadsheet with every summer 2022 transfer student that documents whether they have all four GLRs fulfilled (i.e., they came in with HIST 2111/2112, INTA 1200, POL 1101, or PUBP 3000 credit or took the class in summer 2022) or whether they must still fulfill all four.
5. GLRs will not show as fulfilled until the class is completed and the student has a passing grade (if fulfilled through a regular class) or until they have completed the required exam via Canvas and end-of-term processing has happened. For example, a student who completes the Georgia history Canvas class in September will be unenrolled from the Canvas class and GLR updated in Degreeworks after end of term processing in December.
6. There were some issues with the fall 2022 and spring 2023 transfer student cohort from some USG schools. Many of these students have fulfilled either the Georgia history or Georgia Constitution GLR but they are not marked as completed in degree audits. The registrar is actively working to rectify this, and they will all be updated before the Canvas courses "go live" in March.
7. The Canvas courses are scheduled to go live, i.e., show up in your students' Canvas dashboards, by the end of spring break in March. There will be about 5,000 enrolled students, including:

• summer transfer students who did not have any of the classes needed to be grandfathered into the old policy (see the Excel spreadsheet in Canvas), 
• fall transfer students, 
• spring transfer students, 
• summer first year students, 
• fall first year students, and
• spring first year students (we have a tiny number of these, mostly those who deferred admission from the fall semester)

Advisors: Please share with students.

CM Change of Majors Meetings

The CM Change of Major Meetings have been set as follows:

• 2/2/23
• 3/2/23
• 4/6/23
• 4/27/23

All Thursday’s 11am, virtual. The site here has been updated.

Advisors: Please share with interested students.

Peace Corps GA Tech Office Hours

Harrison will be at Tech on Feb. 2 in Habersham Room 135 from 2-4pm.  

Come meet with the local recruiter to learn more about Peace Corps programs for service abroad and graduate school opportunities!

Be sure to register: https://www.peacecorps.gov/events/23_vrs_officehours_georgiatech_20230202/

Advisors: This one's for you!

GTAAN Connections Meeting

Feb. 7 from 12-1pm in Savant #308

This meeting will feature Gail Imoukhuede from Human Resources sharing about resources and opportunities for GT Employees.

Advisors: Please share with students.

Minor in Something Major: Sustainable Cities! 

INFO SESSION: Thursday, Feb 9, 11am-12pm @ Architecture East 214

To register: https://planning.gatech.edu/minor-sustainable-cities

Would you like to understand and be equipped to address the overlapping economic, environmental, social justice, health, financial and political crises that play out in the cities we live in? 

We invite you to learn more over coffee and cookies with faculty, advisors and students from the Sustainable Cities minor. Come and find out how it nurtures transdisciplinary, analytical and critical skills and empowers students to be change-makers.  With a wide range of electives, including CP, SLS, MGT, BIOS, EAS, PUBP, HTS, LMC, CS, INTA, CEE, ISYE, ARCH, VIP, SPAN, GRMN, FREN courses, summer internships and study abroad programs, the minor can be customized to meet diverse student interests and complements and adds value to virtually any undergraduate major.

We look forward to meeting you and answering your questions! Please RSVP at https://planning.gatech.edu/minor-sustainable-cities

Advisors: Please share with students studying abroad in summer or fall 2023.

Study Abroad Scholarship Application Deadline: Feb. 15

(for fall and summer 2023 study abroad)

The Office of International Education (OIE) administers a number of scholarships exclusively for Tech students who study abroad on a Tech program. Students apply for all OIE scholarships they are eligible for with one application. The average award is about $2,500 and this is a competitive process. There are additional scholarships available and please let us know if you have questions.

Advisors: Please share with students.

UK Post-Graduate Fellowships

Feb. 16, 2023, 11AM-12PM

Press Room A, Bill Moore Student Success Center

and 5-6PM via Zoom (same content both times)

Zoom link: https://gatech.zoom.us/my/karenmura

Learn about fellowships such as Rhodes, Marshall, Mitchell, Churchill, and Gate Cambridge, to fund graduate school programs in the UK.

Questions? Email: [email protected]

Advisors - Please promote this new award to current sophomores.

Voyager Scholarship Webinar

The Obama-Chesky Scholarship for Public Service

(A scholarship for SOPHOMORES with financial need who plan to pursue a career in public service.)

Attend a webinar featuring Divali Legore, a GT student who is a member of the first cohort of recipients from 2022!

Wed., Feb. 16, 2023, 7:00 – 8:00 PM

Zoom: https://gatech.zoom.us/my/karenmura

Benefits:

• Financial aid up to $25,000 per year in “last dollar” financial aid to cover remaining tuition and/or living costs for their junior and senior years of college.
• Summer Voyage: With a budget of $10,000, students will design their own summer voyage between their junior and senior year of college. The experience will allow students to pursue internships or mentorship opportunities anywhere in the world
• 10-year travel stipend: After graduation, Airbnb will provide the students with a $2,000 travel credit every year for 10 years, totaling $20,000.
• Fall Summit: Fall Summit: Each fall, students will be invited to a summit to help define and inspire their public service journey.
• A network of leaders: Throughout the program, students will be invited to an ongoing speaker series, giving them access to a network of leaders.

Applications are now open! Come to learn about the application process!

Deadline to submit applications is March 22, 2023.

Questions? Email: [email protected]

Advisors - Please promote this new award to current sophomores.

Voyager Scholarship Application Deadline

The Obama-Chesky Scholarship for Public Service

Applications are now open! Come to learn about the application process!

Deadline to submit applications is March 22, 2023.

Eligibility Requirements:

• Plan to enroll full-time in your junior year of study at an accredited four-year university in the United States in Fall 2023. Eligible students are finishing their sophomore year in Spring 2023 and will be considered juniors based on total number of credits earned at their institution by Fall 2023.
• Have four (4) semesters of full-time academic coursework remaining before graduating
• Have a minimum grade point average of 3.0 on a 4.0 scale
• Have demonstrated a commitment to public service
• Plan to pursue a career in public service upon graduation*
• Be a United States (U.S.) citizen, U.S. permanent resident (holder of a Permanent Resident Card), or an individual granted deferred action status under the Deferred Action for Childhood Arrivals Program (DACA)

 * Public service can include careers in government, non-profit, or the private sector, ranging from school teachers, community organizers, social workers, entrepreneurs with ideas for socially impactful businesses, journalism, arts, and design — a range of fields through which people are committed to creating a more connected, just, and equitable world.

Questions? Email: [email protected]

2023 Georgia NACADA Drive-In Conference

Morehouse College will host the 2023 Georgia NACADA Drive-in conference on Friday February 3, 2023. The Early Registration Deadline is: January 13, 2023.

NACADA Annual Conference Call for Proposals

Proposal Deadline: Feb. 23

The NACADA Annual Conference proposal deadline is Feb. 23, 2023.

NACADA Region VI Conference

March 5-7, 2023

Huntsville, AL

Registration is open now! Early registration closes February 6th and hotel spots will go quickly!  

Learn More.

Advisors: Please share with students.

Pre-Law Information Portal

In the portal you will find resource guides on options to prepare for the LSAT, how to pursue financial aid, writing your personal statement, and obtaining letters of recommendation. You’ll also find databases of internship and scholarship opportunities (scholarship opportunities coming soon!). A huge thank you to LST Program Assistant Alysia Gray for all of her work on this incredible project. These resources require you to login with your GT credential for access. 

Advisors: Please share with students.

Pre-Graduate and Pre-Teaching Advising Virtual Drop-In Hours Access Updates

Pre-Graduate Advising and Pre-Teaching Advising has new access information for weekly virtual drop-in hours. 

Mon, 8:30 - 9:30 ET and Th, 3:00 - 4:00 ET

NEW ACCESS INFO as of 1/19/2023:  

https://gatech.zoom.us/j/95573411735 | domestic and international call-in.

Drop-ins are only for 10-15 minutes. No appointment needed. There are no drop-ins during Institute holidays. Pre-Graduate advisors and Pre-Teaching advisors are not academic advisors and cannot assist with schedule changes, etc.

• Undergraduate appointments: www.advisor.gatech.edu 
• Graduate student and alumni appointments: email Susan Belmonte, [email protected] 

Advisors: This one is for you.

Oxford Summer Program Seeks Group Leaders

Did you want to study abroad as a student, but couldn't? Are you looking for a new way to connect with students? Then we invite you to learn about being a Group Leader for the Oxford Study Abroad Program 2023? 

The Oxford Program 

The Georgia Tech’s Oxford Program takes place every summer and is composed of two sections: travel & in-residence. During the first half of the program, students journey by bus to multiple European cities. Each group consists of 55 students, 2 professors, 1 European Tour Guide, and 1 GT Group Leader. During the travel portion, students take 2 courses where they attend lectures and visit numerous music and art performances and sites that enhance and contribute to their coursework. The travel portion lasts 5 weeks while students complete their COA & MUSI coursework. Following that, students head for Oxford, England for the in-residence portion of the program and the duties of a group leader conclude and responsibilities for the traveling portion are over.

Group Leader Responsibilities 

• Assist the on-site logistical expert (European Tour Guide) for the travel portion of the program
• Help check the group into hotels, museums, restaurants, etc.
• Assist in coordinating transportation to excursions & cities
• Assist professors with classroom set up & breakdown
• Serve as the on-site liaison between OIE & the Dean of Students
• Monitor and help with issues regarding student health, discipline, safety, and well-being
• Assist faculty members
• Accompany students on international flight to first destination city
• Maintain professional conduct and uphold Georgia Tech policies & procedures at all times

Important Dates

• Feb, 1, 2023 - Group Leader application deadline 
• Spring semester: Group Leaders must be available to attend a minimum of 5 training sessions and meetings (TBA)
• May 23, 2023 - Depart for Europe with students
• June 25, 2023 - Conclude your Group Leader duties

Apply

Please apply via: https://oxford.gatech.edu/content/group-leader-application

Application requirements:

• Current Resume
• Personal Information & Short Essays 
• Departmental Signature of Approval Form
• Two references emailed by the person giving the reference to [email protected] 

The deadline to apply is Feb. 1, 2023 at 5:00 pm. 

For more info, contact Nefi Lopez-Chen ([email protected]) or visit here.

Advisors: Please share with interested students.

2023 Scotland Summer Program

Study abroad this summer in Edinburgh, Scotland! The six week GT program runs, tentatively, from June 5 (check-in) to July 22 (check out), 2023. The exact dates will be finalized in January. The program is limited to 50 students.

Feel free to contact the Scotland program director Dr. Richard Catrambone in the School of Psychology with any questions about the program.

Here is the link to the Scotland Summer Program’s informal web site that provides information about the program.

Here is the link to the program's official page via the Office of International Education’s (OIE) website.

Advisors: Please share with students.

How to Activate Career Buzz

Here is a pdf on how students can activate their CareerBuzz accounts and the steps to complete in order to apply for a co-op or an internship in CareerBuzz. There is also a list of advisors and how students can connect with The Career Center.

For Georgia Tech Faculty and Staff. 

Georgia Tech Career Coaching Network

You are cordially invited to join the Georgia Tech Career Coaching Network. The Career Coaching Network is a partnership between the Georgia Tech Career Center, faculty, and staff to address common student career concerns through a 3-hour training and 1-hour career conversations. All Georgia Tech faculty and staff are invited to participate.

1-Hour Career Conversations

Career Conversations take a deep dive into a particular career topic.

• How to Discuss Reneging and Evaluating Job Offers with Students
• Tues, Feb. 14, 11am-12pm, Virtual
• Supporting Students Struggling with their Job Search 
• Thurs, March 30, 11am-12pm, Virtual

3-hour Trainings

The Career Coaching Network 3-hour training is designed to equip faculty and staff with a variety of tools to support students who approach them with common career concerns. Participants will engage in facilitated discussions and training to discuss best practices for supporting students in their career development.

-         Wed, Jan 25th, 1-4pm in Bill Moore SSC President’s Suites C & D OR Virtual

Information on how to apply for these positions is available from OHR: http://ohr.gatech.edu

OIE: International Special Programs Advisor

Position #254123

This position is principally responsible for facilitating programming for Global @ Home and supporting the Global Leadership Living Learning Community (GL LLC), a community of approximately 150 first-year students with an interest in studying/interning abroad and the United Nations Sustainable Development Goals (SDGs). 

OIE: Education Abroad Advisor

Position #254122

This position reports to the Associate Director of Education Abroad and is primarily responsible for advising students on education abroad scholarships and developing and implementing recruitment and marketing for GT education abroad programs. 

Biomedical Engineering: Academic Advisor II

Position # 250343

Application Open: Until filled

Provide information and counsel to undergraduate students within an assigned area regarding their academic pursuits and progress. Prepare and maintain associated student records. May provide work direction to Academic Advisor Is and administrative support staff. This position will interact on a consistent basis with: students, parents and faculty, staff. This position typically will advise and counsel: students.

ECE: Academic Program Coordinator I 

Position #249469 

This position will work with the ECE graduate and undergraduate programs.

Getting a Headshot with GT Communications

Did you know that GT Communications offers faculty and staff free professional headshots? Headshot portraits for Georgia Tech faculty and staff are scheduled by appointment only on Tuesdays from 11 a.m. – 1 p.m. and are taken in the photography studio of the William C. Wardlaw Center.

To schedule a headshot, please email [email protected] with your name and department name in the subject line:

• Let us know If you prefer a specific time slot on a specific Tuesday. Otherwise, you will be offered the next available appointment.
• Please confirm the appointment promptly, as time slots are offered first come, first served.

GT Access to LinkedIn Learning

Georgia Tech employees have unlimited access to LinkedIn Learning (formerly Lynda.com), an online learning platform that has a library of high-quality instructional videos on the latest software tools and skills. The platform is designed for all levels of learners and is available whenever you are ready to learn.

For free and unlimited access to LinkedIn Learning, please use this link: https://linkedinlearning.gatech.edu/.

Employee Assistance Program (EAP)

The University System of Georgia has contracted with Kepro​ to provide employees and their family members with a comprehensive Employee Assistance Program (EAP). All healthcare benefits-eligible employees and their families have access to the program.

The Employee Assistance Program (EAP) offers no cost counseling and work/life balance assistance to employees and their family members. Assistance is confidential.

Request EAP Services at:

• 1-844-243-4440, or 
• the Kepro website using Company Code USGCares

The GTAAN Canvas course is the perfect place for collaboration and we want to invite you to add to it! Join the course below and email [email protected] to submit material that you think will benefit other advisors!

Did you miss any GTAAN Meetings?

View the recordings of our previous GTAAN meetings in the GTAAN Canvas Course.