Get familiar with the Top 10 Business Process Change Impacts! Each month, one process that is changing as a result of the BEST Advantage System – HCM will be highlighted here. More details can be found in your District’s/Agency’s System Implementation Handbook.
#6 Leave Balances Tracking Format Changes
What Happens Today in HRS? Leave balances are maintained in days.
What is Changing in HCM? Leave balances will be maintained in hours not days; for example, those entering leave balances will enter forty (40) hours versus five (5) days for an eight (8) hour employee.
Who is Impacted? Primarily Central Payroll and Timekeeper staff, but this may extend to any employee completing a timesheet at the District/Agency. These individuals will need to do a conversion as the time reported will be in a time format, regardless of whether Districts/Agencies use paper timesheets or third-party systems.
What is the Impact? Districts/Agencies will need to convert days to hours and bring the balances over as part of a conversion process. This requires upfront work as part of an implementation task. Communication to employees will also need to be distributed, explaining that leave time is posted in hours not days on pay stubs.
Considerations: Ensure leave balances have changed to unit of hours. Create a conversion sheet to convert balances to hours and recommend having this as part of a business process test scenario during the working sessions.