HP Weekly Update

Hammock Preserve On Palmer Ranch

Community Update

July 21, 2023

I N S I D E T H I S I S S U E

• Property Manager Updates

• Lifestyle Events & Calendar

Important Phone Numbers

Castle After Hours 800-337-5850

Gate (Virtual Guard) 888-435-3533

Divosta Customer Svc 888-898-9712

Divosta After Hours Emergencies

866-708-1887

Office 941-922-6822

Important Links

BrightView - connect.brightview.com

Court Reservations - reservemycourt.com

Hammock Preserve Facility Code: 2255

Dues - castlegroup.com/resident-center

HOA Website - hammockpreserve.net

Gate (Virtual Guard) - vgates.net

Property Manager Updates

Greetings Residents,

We are working with BrightView, our landscaping vendor, to improve in multiple areas, including the speed and quality of trimming and weeding, routine edging (soft edging aka bed edging is done every other week), blowing of edged grass away from homes and beds, mowing of berms, routine irrigation checks, and portal responsiveness.

We had a meeting last week with their managers, expressing some areas of concern and solutions. Since that meeting, they have sent in extra trimming crew and replaced irrigation techs. As of next week, we will have some extra weeding crew to get back on track.

The office is trying their best to escalate work orders submitted in the portal. Many of you have been patiently waiting, thank you. We will continue to do what we can to resolve issues, and closely monitor BrightView's efforts so Hammock Preserve is beautiful throughout and our maintenance agreement is fulfilled.

While we did get some rain this week, we hope for more for newly installed grass and for other areas of need.

This week:

Cracks were discovered in the spa pump's tank body and will be repaired next week. The jets are not working as a result, and the heat will not circulate.
A Board of Director's meeting was held via Zoom on the 20th. Link to recording is below.
Our well that supplements county reclaimed water in our irrigation pond is now working and the pond level is full!
BrightView installed 20 pallets of sod which is now set for daily irrigation.
The Stormwater Advisory Committee and I met with our lake maintenance vendor and learned useful information!

Next week and beyond:

The water fountain on the tennis courts will be serviced to troubleshoot the lack of cold water.
Damaged street signs from Hurricane Ian which were previously set to be installed last month are now scheduled for August.
The Board is reviewing the Frontier bulk residential contract for internet.
Work on the 2024 budget has begun. More dates will soon be released.

Thank you, Ashley Giasone

Board of Directors' Meeting

The Board of Director's Meeting took place on Thursday, July 20th via Zoom.

A video recording available through the link below.

Lifestyle Events

Our 2nd Ladies will meet for the July Luncheons at Tripletail Seafood & Spirits on Thursday, July 27th at 12:30 pm.

The time for Fresh Catch Fish Company has changed to Wednesday from 9:00 - 11:00 AM.

Some special interest groups are paused currently.

~ See additional information below ~

Schedule* for the week of July 24th

Trimming

North end of Eagle Creek Rd, Hidden Hammock Court, Clubhouse, and Sun Bonnet Blvd (road between North entrance and clubhouse)

Weeding

Hidden Hammock Court, Sun Bonnet Blvd (road between North entrance and clubhouse), FPL easement, Bay Pine Way, Eagle Creek Rd South of the resident entrance, Golden Sage Drive, Marsh Pointe Rd South of Sweet Leaf Way, Wood Fern Court

A special turf weed treatment will be applied Monday - Wednesday

Edging/Mowing

Hard edging occurs weekly. Soft edging occurs every

other week, next on the week of 7/24.

See map of mowing days below. This is a new summer map.

*Schedule subject to change pending weather

Reminders

Hurricane Preparation

Castle Group and Hammock Preserve want to ensure all residents and our assets are prepared during the 2023 Hurricane Season.

We are taking the following steps to prepare:

Circulating the HOA Hurricane Plan to the Board of Directors for approval with input received from Castle Group, staff, and volunteer residents
Dry run walk-thru completed on 6/1 around the Clubhouse and sports courts
Adding resources to the Resident Documents on hammockpreserve.net
Sarasota County Disaster Planning Guides are available for pick-up in the clubhouse hallway. An electronic version is linked below.
Sarasota County Emergency Operations Center Chief Ed MCrane and UF/IFAS Family and Consumer Sciences Agent Dr. Maria Portelos-Rometo who is also a resident spoke to residents on Thursday, June 29th. Video recording available.

CLICK HERE for link to Sarasota County Disaster Planning Guide

CLICK HERE for other Sarasota County Resources

CLICK HERE for link to Hurricane Preparedness Checklist for Residents which includes recommended items to have on hand for your home, if you evacuate to a shelter, and have a pet.

Printed Disaster Planning Guides

CERT volunteers reached 47% of residents, hand delivering Sarasota County Disaster Planning Guides. If you did not get one, please stop in the Clubhouse hallway and find them on the bottom shelf below our monthly HUB newsletter.

Architectural Control Committee

Every change to the OUTSIDE of your home requires pre-approval by the ACC. These changes include but are not limited to:

Landscaping, Outside Paint colors, Driveway/Patio Extensions, Screen Enclosures for Lanai and Front Entry, Pool Additions, Satellite Dishes, Gutters, Retractable Awnings, Window Tine, Solar Panels, Outdoor Lighting, Outdoor decorations, including statues, large rocks and wind chimes, and Garage A/C and Dehumidifier units.

The ACC Application and Guidelines can be accessed on our website www. hammockpreserve.net or pick up a printed copies in the lobby of the clubhouse. Log in to the site, then choose the tab “Resident Services”; then the folder “Resident Documents.” Click on the folder “Architectural Control Guidelines & Application”.

Feel free to contact the ACC Chair, Bob Gleason to discuss your plans or ask any questions at [email protected] or (248) 924-6863.

BrightView Portal

First time users of the portal need to register first. CLICK HERE to view a PDF guide on how to register for and use the portal or you can follow the steps described below.

To register, click the first blue button below or CLICK HERE. Once you enter your email address, you will be sent a verification code to that email. Enter the code and you will be attached to Hammock Preserve and asked to enter your unique information. After you enter your information, you will be given a temporary password to sign in. Sign in with the temporary password on https://connect.brightview.com and choose a new password. If you continue to experience challenges, please contact the HOA office at [email protected]

Click Here for 1st Time Registration on Brightview Portal

Once you have setup a password, you do not use the same link to access the portal going forward. From that point forward, you can go to https://connect.brightview.com and sign in to log a work order, see schedules, etc. CLICK HERE to view a PDF guide on how to use the portal.

Click Here to access Portal after Registering

TRIMMING OPT-OUT

If you desire to opt-out of all trimming, please place a blue reflector in the front of your yard.

If you desire to have your yard trimmed and have a blue reflector anywhere in your yard, please remove it ASAP. BrightView will not trim your home if you have a blue reflector.

YARD DEBRIS

If you are doing your own trimming, Waste Management will pick up select yard debris on Wednesday mornings. Debris can be placed curbside in a trash bin with no bag, paper bags found at local hardware stores, or tied with string and placed on the opposite side of the driveway from where your regular garbage can would be placed. There are weight, size and material restrictions to take special note of. For example, tree limbs can’t exceed 4 feet and items can’t exceed 40 pounds. Soil, sod, bricks and stones are not considered yard waste. Please contact Waste Management for further details.

BrightView trim crew also picks up debris on Thursdays if placed curbside. Crew will not pick up debris in beds until trim crew is working on your home.

Guests Signing Waivers for Amenity Use

It's a beautiful time of year in Florida and lots of guests are visiting. This is a friendly reminder that all owners, tenants and guests are required to sign a waiver and release of liability PRIOR to use of the clubhouse, amenities, recreational facilities, and/or participation in Association-sponsored functions.

The waiver can be completed electronically by clicking below or by visiting hammockpreserve.net and clicking on the tab for Waiver. Printed copies are also available in the lobby of the clubhouse (against the wall by the front entry) or in the HOA office. Thank you for your cooperation!

Sign Amenity Use Waiver

Lotsahelpinghands

Selling a Home?

We have put together what we hope will be a helpful guide for residents and realtors who are selling homes in the community. A couple of key items to note:

You must have approval to host an open house
You must have approval to use for sale signs or open house signs

Click the button below to view the guide

View Guide for Selling a Home

Temporary Leave?

Please let the office know if you are leaving your home for 4 weeks or more! This is entirely optional and is helpful as it will give us an understanding of how many of our residents are here throughout the year, and if there are any emergencies related to your private residence, we can use the information you submit to contact you. Individual information will be kept confidential to Hammock Preserve employees.

Please use the following link or click the button below!

https://lp.constantcontactpages.com/sv/dOGV4qu/TemporaryLeave

Submit Temporary Leave Notice

Violations

Living in an HOA, there are various rules for many reasons such as to keep the community beautiful and to be a good neighbor. You could consider having a friendly conversation with a resident who may be violating a rule.

Violations can be reported to the HOA office in writing with as many details as possible including day, time, violation type, individual(s) if known, photographic evidence, etc. This information will prove very helpful in assessing the claim and making contact with the individual(s) violating. Thank you.

Virtual Guard (New Gate Company)

We have put together a guide for accessing your account and utilizing the Virtual Guard (vGates) portal.

Guide for the Virtual Guard Portal

Lifestyle Happenings

CLICK HERE to access our calendar via Google Calendar or click the calendar below to enlargen it.

Detailed descriptions of many events can be found in the printed Hammock Hub.

For event changes, email Lifestyle Admin Assistant, Laura McNulty, at [email protected] prior to the Wednesday before the week the change takes effect.

Event Highlights

As a reminder, if you plan to attend an event requiring registration, please be sure to register online.

The event registration link is posted with the event in the weekly newsletter and in the google calendar.

FOOD TRUCKS

Starting on Wednesday 7/26, the time Fresh Catch Fish Co. will be visiting Hammock Preserve will change to 9:00 - 11:00 AM.

Pick from some of the freshest seafood, sausages, meats, chicken and prepared meals.

Customers can pre-order on https://freshcatchfishco.com/pages/contact.

Questions? Call 941-276-5115.

Men's Breakfast & Ladies' Lunches

Registration required to attend. Please email Laura McNulty if:

You are registered for an event but can no longer attend.
You would like to be placed on a waitlist for an event that is at capacity.

Ladies' Luncheons

The 2nd July Ladies' Luncheons will take place at Tripletail Seafood & Spirits on Thursday, July 27th at 12:30 pm.

Click Here to Register for the Thursday, July 27th Ladies' Lunch

Special Interest Groups

HP Fishing Club

If anyone is interested in joining, please contact Charlie Moran at 516 427 3951 or

[email protected].

HP Walks

Please click on this flyer If you are interested in signing up to walk with other HP residents.

Contact Ellen Robinson at [email protected] if you have any questions.

HP Lady Lob-stars

Just click on this flyer If you are interested in signing up to play pickleball with other HP ladies.

Contact Laura Cantor at [email protected] if you have any questions.

Other Events Over the Next Week

Water Aerobics

Tennis

Open Play Tennis will resume after October 1st. To use the tennis courts, please make a reservation through Reservemycourt.com.

Sarasota Events

Local & Surrounding Area Attractions

Looking for something to do? Visit our Hammock Preserve Web Site for a list of area attractions including activities that have been recommended by our residents!