Process Changes in Support of Clarity & Fairness
In alignment with our commitment to operational excellence, transparency, and supportive relationships, we are implementing several updates to enhance clarity and accountability in our HR processes. Managers were sent an email last month outlining changes regarding staff transfers, rehire eligibility, hourly employee assignments, and supplemental pay approvals. We are sharing that memo with all employees at this time in the interest of transparency.
Location Change and Staff Transfers to New Managers
Workday will now require approvals for all manager or location changes to ensure consistency and prevent miscommunication or unexpected transitions. This approval-based process ensures impacted parties are notified in advance of any transfer to a new campus or supervisor.
Notifications will include the reason for the transfer and, if applicable, the transfer's end date.
By standardizing this process, Workday supports fair and consistent decision-making, promotes clear and compassionate communication, and ensures individual needs—such as ADA accommodations—are appropriately addressed in all transfer decisions.
Recommendation for Future Employment
Managers processing terminations in Workday will now indicate if they recommend the employee for future employment at ACC ("Yes," "No," or "Maybe"). This recommendation is internal and visible only to HR. It does not determine rehire eligibility, which remains generally open except in extreme cases like criminal activity.
Optional Candidate Rating Feature in Workday
Managers and search committee members can now use predefined templates tailored to educational qualifications to evaluate and pre-screen candidates. This optional feature allows supervisors to set the required degree credential which will prompt workday to highlight candidates who meet that requirement, allowing for faster identification of the most qualified applicants.
Hourly/Temporary Employee Assignments
HR will reinstate semi-annual reviews of hourly/temporary assignments and annual reviews of adjunct assignments. Assignments will be ended in Workday if an hourly employee has not worked or received pay for one full semester or an Adjunct/Continuing Education Instructor/Adult Education Instructor/Hourly Interpreter who has not worked or received pay for one full fiscal year.
These changes are designed not only to help us provide more timely and consistent service, but also support transparency, compassion, and fairness for all ACC employees. We encourage your feedback as we continue to hone these processes!
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