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If you are a leader, on most days something unexpected will claim your immediate attention. It might be a surprise visit from a donor, a mini-crisis that demands quick action, or a spark that should be tamped down before it becomes a fire. Such quick pivots are endemic to leadership. If we are not vigilant, these urgent demands can keep us from attending to more deeply strategic issues.
To ensure you give enough focus to the things that move your organization forward, I suggest making it a habit to ask yourself three “Monday morning” questions:
What flowers need watering this week? In other words, where is there an instance of something terrific happening on campus—something that exemplifies our strategic goals—that needs my positive attention? Shining a light through a visit, an email, or mentioning it in a speech gives energy to that bit of positivity and reminds others of what we are aiming at. A few moments spent watering a flower each day or week reverberates throughout the organization.
What am I holding up? It’s easy to notice when someone else is a roadblock to our goals. It’s harder to notice when we ourselves are the block in the road for someone else. In any given week, there is likely someone waiting for you to make a decision or complete your part of a project. And since you are a leader, they may be hesitant to remind you or nag at you about it. Take time every week to ask your team what they need you to complete so that they can move ahead. Develop a system to keep track of external commitments you make and set time for completion as deadlines draw near.
What are my cornerstone activities this week? Cornerstones are the big deal actions that make the most significant difference for your institution. It might be a big meeting with a funder, a strategy session with your team, an important speech, or a major recruitment event. Ideally, you have at least a few of these each week. If you don’t, then you need to sit and think about what your goals really are and how you plan to meet them. If you do see cornerstone events on your weekly calendar, then make sure you are building in time to sufficiently prepare and that you have a way of delegating whatever urgent matters threaten to take their place.
I call these Monday morning questions because a few minutes early in the week can ensure that you use your time wisely no matter what emerges. Attention and time are finite resources and have to be budgeted as carefully as we budget dollars. Ten minutes on Monday morning to focus on the link between strategy and your calendar will pay off all week long.
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