My friend Kathy Humphrey, the talented and experienced president of Carlow University, offered wise advice to new college presidents at a recent CIC convening. Among her many good suggestions, one hit me right in the gut: “Make sure your calendar reflects the kind of president you want to be.” Wow. This is the kind of deceptively simple counsel learned through experience that counts as wisdom. It hit me hard because time management is something with which I continue to struggle. As with all leaders, my time and attention are among my institution’s most valuable resources. It’s essential that I use both in the best possible way. And yet it is so easy to let the urgent overwhelm the important, to do things myself that should be delegated, and to cram so much into a single week that I miss the forest among the trees.
Leaders are often better at budgeting money than time. We easily recognize money as a finite resource and ensure our use of it reflects institutional values and priorities. We regularly review our financial budget—making sure we end up with a balance between revenue and expenses. We even start from scratch annually with a zero base to ensure we aren’t spending out of habit or outdated priorities.
But budgeting our time? Not so much. We treat it as though it were infinitely available. We spend it generously but without sufficient care for replenishment. We pack our schedules without leaving anything in the “contingency fund.” And we let others—well-meaning assistants, impatient campus folks, and demanding outsiders—blow up our time budget on “spending” sprees that may not align with our deepest priorities.
So, consider this a back-to-school practice. Imagine a completely clear calendar. Fill in the most important things first. Following President Humphrey’s advice, those blocks should reflect your leadership aims. If you want to be the kind of leader who listens widely, schedule in regular listening blocks. If you want to be a strategic leader, you will need dedicated time for quiet reflection, big picture creative thinking, and targeted consultation. If you want to lead with an eye on the broader context, mark off time to learn and stay up to date. Consider as well how you will make time to love and be loved. Set aside time for moving your body, feeding your mind, and touching your spirit. These are the keys to sustaining your leadership, yet they are often the first to get shunted aside. Do everything you can to follow President Humphrey’s sage advice. Let your calendar be in harmony with the way you want to lead. If your schedule isn’t explicitly on your side, it’s undermining you.
Questions for reflection: What kind of leader do I want to be? Is my calendar a reflection of those goals and values? What am I spending too much time on? What is not getting enough of my attention? Who can I rely on to keep me disciplined in my expenditure of time? How do I replenish myself so that there is more energetic time available for my priorities?
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