An Adobe Systems survey finds that U.S. workers estimate they spend a whopping 6.3 hours each day checking emails. Not all of this time is writing
time--much is reading--but many workers spend far too much time writing emails. To save time:
Use a timer: Set a timer for a short period--say 15 minutes--for responding to email, and when it goes off, go to non-email work. Setting a time limit encourages you to move through your emails briskly.
Keep messages and replies brief: The time-savings from writing short emails adds up over the course of the day. Recipients prefer and expect short emails, too.
Tip #2: Prepare
Time spent on writing prep is time well spent. Preparation helps you write documents more efficiently, and you usually save more time in the end; the prep helps guide your first draft and reduces editing and revising time. Effective writing prep includes:
Defining the writing problem
Gathering necessary data
Deciding on the outcome of the document
Defining your target audience and figuring out what you need to know about them
Exploring options (what's the best way to convey your message to your targeted reader?)
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