Happy October Hayden After School Families!

Hayden After School is off to a wonderful start, thanks to the many children and families who frequent our halls and classroom spaces each day!

As we continue to progress into the school year and approach the changing seasons, be sure to continue to follow Hayden After School updates through our monthly newsletters and emails.

Scroll below to discover important information pertaining to October programming.

Warmly,

MaryBeth McMahon and Kristen McLeod
Hayden After School Program Co-Directors
Each month, our Hayden After School Newsletter will feature one or more of our fantastic staff members for you and your children to learn more about!
SEP.30
Registration Closes for Yom Kippur One-Day


Registration for our October 5th One-Day closes today. Registration is exclusive to only Hayden After School families. If you are interested in enrolling your child(ren) for our One-Day program, please do so before registration closes.

Requests for registration beyond this date will likely not be approved. Please plan accordingly.
SEP.30
Election Day One-Day Registration Opens to HAS Families ONLY

Looking ahead: there is no school on Tuesday, November 8th in observance of Election Day. Regular Hayden After School programming is not operating.

Hayden After School is offering HAS families a one-week time frame for exclusive registration for this program before registration opens to all Hayden members. Registration opens at 11am.

Session 2 Classes will continue to operate on November 8th, as normal.
OCT.5
No School / HAS Yom Kippur One-Day


There is so school on Wednesday, October 5th in observance of Yom Kippur. Regular Hayden After School programming is not operating. Hayden After School is offering HAS families exclusive registration to a one-day, which includes a full day of activities and programming.

Session 1 Classes will continue to operate on October 5th, as normal.

Scroll below for additional information.
OCT.7
Election Day One-Day Registration Opens to ALL Hayden Members

Looking ahead: there is no school on Tuesday, November 8th in observance of Election Day. Regular Hayden After School programming is not operating.

Registration for all Hayden members opens up today at 11am. As of today, the priority registration period for Hayden After School families has ended.
OCT.10
Indigenous Peoples' Day



There will be no school on Monday, October 10th in observance of Indigenous Peoples' Day. Hayden After School will not be operating today. There will be no one-day today.

The Recreation Centre will be open 8:30am - 4:00pm. The Ice Facility will be open 6:00am - 7:00 pm. There are NO CLASSES at either facility this day. Keep an eye out for additional pool and gym hours in a separate email.
OCT.27
Parent Teacher Conferences



Lexington Public Schools are holding Parent Teacher Conferences on Thursday, October 27th. All Elementary Schools will have a half-day dismissal time of 12:30pm. Hayden After School will operate with a half-day program schedule for children who attend HAS on Thursday. Children will eat lunch upon arrival to Hayden.
OCT.28
Parent Teacher Conferences


Lexington Public Schools are holding Parent Teacher Conferences on Friday, October 28th. All Elementary Schools will proceed with their regular Friday 12:30pm dismissal time. If your child regularly attends HAS on Fridays, their HAS routine and schedule will be the same as it usually is each Friday. Parent-Teacher Conferences will not impact or alter HAS programming today.
OCT.30
Session 1 Classes End


Today is the last day of Session 1 Classes for both the Recreation Centre and Ice Facility.
OCT.31
Session 2 Classes Start


Session 2 classes taking place within the Recreation Centre and Ice Facility start today! Please send in your child's Class Authorization Form so we can bring them to/from their class(es)! You will have a 1-week grace period to do so.

Read below for further details.
Children will be accompanied by Hayden After School staff for a full day of fun, including self-directed choice, group activities, and active play in the gym and/or outside on our expansive green space (weather-dependent).

Children will also enjoy special One-Day access for free-swim in our indoor pool facility. The day will end with snack-and-a-movie - kick back and enjoy a special Disney movie while munching away on a snack from Hayden. Pajamas are not required but are certainly encouraged for extra coziness, today!

Please refer to the information below to best plan for your child's day. Details include what your child can expect from our scheduled activities, as well as directives regarding what materials your child should bring for their day.

If your child is enrolled in Hayden classes on Wednesdays for Session 1, an After School staff member will bring your child to their class(es) on this day.

Families must notify Hayden After School (has@jwhayden.org or 781-862-8480) if your child or children will be absent from HAS and/or will not be taking the bus, as soon as possible.

Lexington Public Schools do not directly share attendance information with Hayden; families must communicate with, BOTH, your child's school and Hayden.
During dismissal times, only the adults that you have authorized in your child's Pick Up Authorization form are granted permission to dismiss your child from our program. If you wish to add additional people to your list, please send an email with all of the details to has@jwhayden.org.

Between 6:00 - 6:15, all remaining children who have not yet been picked up will be located in the STEAM-Work classroom for a group story time. Please proceed to the STEAM-Work classroom if you arrive to pick up your child after 6:00pm.

If children are in the After School wing upstairs, please visit a staff member or one of our Directors in a classroom and we will inform you which specialty room your child is in at that time.

If children are outdoors, please visit the staff member situated at the top of the hill adjacent to the large field, and they will assist you in the dismissal process.

Per the parent handbook, families who are consistently late picking up your child(ren) will be charged a late fee. Your third time late, you will be given a verbal warning. On your fourth time, you will be charged $1.00 for every minute you are late, which is to be paid for on that day. On the 5th time late, a meeting will be held between the parents and the Hayden After School Program Directors to decide if Hayden After School is the appropriate program for your child.
Session 2 classes begin on Monday, October 31st and conclude on December 23rd.

If your child registers for any classes during Session 1, you MUST fill out a Class Authorization Form (see button below).

Class Authorization Forms grant Hayden After School permission to escort your children from our programming to their class(es) elsewhere on the property. Hayden After School programming operates separately from Hayden classes, which is why we cannot have children leave our after school program without proper permission from their guardians and supervision by Hayden After School staff.

Please fill out and submit your child's form as soon as you register them for their class(es). There will be a one-week grace period in which children will be permitted to attend their Session 1 classes with or without their Class Authorization Forms on file. Any delays beyond our one-week grace period (October 31 - November 7) will impact your child's ability to attend their class(es).

If we have not received your child's Class Authorization Form by 4:15pm on Monday, November 7th and/or before their class(es) meet(s) for the second consecutive time your child will not be brought to their class(es); once the form has been completed and submitted, we will be officially authorized to bring them to their class(es). If your child misses any classes after the grace period ends at 4:15pm on November 7th due to no receipt of a completed Class Authorization Form, refunds will not be issued under this specific circumstance.

Class Authorization Forms can be emailed to  has@jwhayden.org or dropped off to the Front Desk of the Recreation Centre.
If you decide to cancel at least one of your child's Hayden After School blocks, please notify us via email at has@jwhayden.org by the 1st of the previous month (i.e., changes for May must be submitted by April 1st). We require families to provide any schedule changes in written form (i.e., email, printed documentation).

Please inform both Hayden After School and your child's elementary school of any schedule changes as both organizations need this information in supporting your child's transportation plan and after school schedule.

Activities can be cancelled online through your account.
If your child tests positive for COVID-19, please IMMEDIATELY inform Hayden After School and keep your child home from Hayden After School. Prompt notifications assist Hayden After School in maintaining a safe and healthy program.

To keep all participants safe, healthy, and happy we ask that participants read and follow the guidelines and protocols explained below:
For further information regarding Hayden After School policy and procedure, please refer to our 2022-2023 HAS Parent Handbook:
MaryBeth McMahon,
After School Program Director
(she/her/hers)

MaryBeth McMahon joined the J.W. Hayden Recreation Centre community as the After School Program Director in 2019. MaryBeth has a passion for supporting children and families, particularly in settings beyond the classroom and school day. She has a Bachelor's Degree in Elementary Education (1-6) and a Master's Degree in Moderate Disabilities (PreK-8). She has worked with children in a variety of roles, including as an early childhood educator, after school counselor, summer camp activity specialist, special education teacher, and elementary school teacher. MaryBeth enjoys photography, walking her dog, and adventuring with her family. She is thrilled to be in the midst of her fourth year at the Hayden as the After School Program Director, and she looks forward to ensuring that every child feels included, supported, and engaged while here!
Kristen McLeod,
After School Program Director
(she/her/hers)

Kristen McLeod rejoined the J.W. Hayden Recreation Centre community in 2021 as a Hayden After School Program Director, having previously been a part of the After School program as a Group Leader back in 2019. Kristen enters her second year as an After School Program Director, after serving in the role of Community Counselor at a Somerville Non-Profit for two years. Kristen holds a Bachelor's Degree in Art Therapy. Kristen's love for art and activities is one of the things that drew her back to HRC. In her free time, Kristen enjoys painting, drawing, and maintaining her large vegetable garden! She is so excited to continue within the HRC community, and work to make sure that each child feels safe, supported, and has fun!
The Hayden After School Directors can be reached via email or telephone.

Registration and enrollment questions should be directed at Kristen, while general transportation, logistical, and programming inquiries should be directed to MaryBeth.

If you need to speak to either one of us on the phone, please give the Recreation Centre's phone number (781-862-8480) a ring and they will connect you to either one of our phone extensions.

All Hayden After School inquiries, reports of student absences, and other general forms of communication should be sent to has@jwhayden.org.

If you need to contact us directly, you may do so by using the following email addresses: mmcmahon@jwhayden.org (MaryBeth McMahon) and/or kmcleod@jwhayden.org (Kristen McLeod).

If you are in the After School wing and are in need of assistance, please see one of the Hayden After School Program Directors. MaryBeth's office is located between the STEAM-Work and Creative Corner rooms. Kristen's Office is located in the back of the Zen Den. We will be wearing red name tags to make us easily identifiable.
J.W. HAYDEN RECREATION CENTRE | https://www.jwhayden.org