As you know and will read more about below, the EEOC published guidelines in 2012 requiring that the background screening process be job-related for the position in question and linked with business necessity. But how do you know what searches to order based on the job?
Below is a very short summary of commonly requested searches and the information they provide, to help you decide if they are related to the position for which you are hiring.
County Court Records - Misdemeanor and Felony information from the local courthouse. Typically a 7-year search of counties of residence. This is the basis of most criminal background searches, and the most common and effective way for searching for information on convictions regarding theft, drugs, violence, and other criminal activities.
National Criminal Database - Misdemeanor and Felony information from a compilation of records from various sources across the United States. This is not a comprehensive nationwide search but a way to potentially capture records outside of the counties of residence. Please note: Any adverse information discovered on this source must be confirmed at the local source (county) before reporting.
Sex Offender Registry -
Often used when employees are working with vulnerable populations, unsupervised in a private home, etc. Please note: Sex Offender Registry records are not provided unless they are ordered specifically or there is a protocol on your account to verify them if they should arise from a database search.
Motor Vehicle Report -
Traffic violation information that would apply to employees driving for the company. (DUI information would also appear in county records, if in a reportable period.)
Employment Credit Report -
Personal financial information without a FICO score. Many states restrict this information to employees that are involved in the finances of the company only.
Of course, there are many other searches available that relate to specific industries and job duties. Please let us know if you have questions about your screening protocols.
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