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Special Year-End Payroll Tip
How To Switch To A New
Payroll Service At Year-End

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2020 is finally coming to an end. And if you are thinking about upgrading your payroll and timekeeping system for January 1, 2021, here are a few steps to help with your transition.

Step #1: Determine Your Business's Needs -

  • Do we need an integrated time clock with our payroll system?
  • Would we benefit from an automated time clock?
  • Do we need better reports to help us analyze payroll by department, position, or location?
  • What services don’t we need (that we have with our current payroll company)?

Step #2: Research A New Payroll Service(s) - Once you have found a payroll service(s) you like, start researching them by asking yourself the following questions:

  • What does the Internet say (Google “payroll company’s name review”) about this company?
  • How long have they been in business?
  • Is their payroll software easy to use?
  • Will their system be able to handle our payroll and HR needs?
  • Do they offer a time and attendance system?

Step #3: Gather (And Update) Your Current Payroll Data - Switching to a new service at year-end is the perfect time to update your employee information. You will also want to organize any documents the new payroll company might need, i.e., W-4s, Tax ID numbers, YTD and QTD totals, all employees’ bank account information for direct deposit, etc.

Step #4: The Payroll Conversion Process - When switching to a new payroll service, you will want to know how they will handle your payroll conversion process. Will your information be manually entered, or can it be easily imported? Look for a service that makes this process easy for you.

Step #5: Tax Payments And Filings - Make sure your current (not the new one) payroll service will pay 100% of your outstanding taxes and file any forms (for this year), as your new payroll company will not assume this liability.

Step #6: Year-End Forms - Make sure your current payroll service will handle all year-end forms such as W-2s, 940s, etc. What you don’t want is the new payroll service filing W-2s on your behalf, as you and your staff will end up getting duplicate W2s, etc.

IMPORTANT: How To Check If Your Payroll Taxes Are Up-To-Date?

Want to see if your payroll taxes are up-to-date? If you do, click here to access the Electronic Federal Tax Payment System’s (EFTPS) website.
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Is it time to find a payroll service? If it is, take time today and schedule a virtual 10-minute demonstration with us. We can offer you:

  • Value priced packages.
  • Exceptional customer service.
  • 2-year price lock guarantee.
  • Low payroll processing fees.
  • Local experts on staff.
  • Optional time clock integration.
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Other Business Tips For You
Why You Should Suspend Performance Reviews

If your organization has a performance review process in place, you might want to suspend it during the COVID-19 crisis. Why?

  • Formal Reviews Add Stress: A formal performance review has always contributed to a person’s already stressful life. Let's not add to someone’s already high anxieties.

  • Delay Your Review Process: Many managers are putting off their performance review until things get back to normal as they need more time for a team member to perform in their natural work environment. 

  • Set New Expectations: If someone’s performance review is directly related to a bonus, let them know the new rules/guidelines.

New Labor Law Posters Are Now Required By The Dept. of Labor

On March 25, 2020, the U.S. Department of Labor's Wage and Hour Division published workplace posters for all employers to use.

This new poster will notify employees of their rights to expanded paid sick leave and expanded paid Family and Medical Leave Act leave under the Families First Coronavirus Response Act. 

To view the two new posters, click on the links below:

Any information in this publication is solely meant to provide general information for the reader and is not intended to constitute HR, financial, insurance, or legal advice. Please seek legal assistance, or guidance from your state and/or federal resources, to make certain that your legal interpretation and/or decisions are legally correct for your location.
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