An Adagio Accounting Newsletter

from AccSys Solutions


April 2024

How Toolkit for Adagio Keeps Your Database Clean and Efficient


Dakota Software’s Toolkit for Adagio is an essential add-on for many Adagio users. The Toolkit is a collection of utilities for Adagio Accounting that perform functions which can't be done any other way. What started out as a few number changers has grown to over 30 functions today.


The most popular functions include changing or combining GL accounts, customers, vendors, and inventory items, but there are additional functions for each Adagio module. For example, for Inventory, there are functions for changing the item format, clearing quantity, or removing obsolete items. For Ledger, you can change open batches and posted transactions.


The Toolkit shares the same look and feel as other Adagio products. Its ease of use and reliability is part of what makes it one of the best-selling Adagio Third Party products on the market.


The Toolkit for Adagio also supports import-export, and if you are making more than a few changes, this can be very efficient. For example, you can organize your new chart of accounts in Excel, and then import those changes into Adagio Accounting. There's also a full audit trail that can be printed in summary or detail format. All current and prior versions of Adagio are supported.


With all the changers, you can change, combine, or copy codes. You can also change the description or name, in the case of customers and vendors. With inventory items, you can also change the category that's assigned to the item. Use wildcards to generate multiple changes. This can be useful when you're changing or combining GL account codes.

Here is a complete list of functions for the Toolkit:


Adagio Ledger

  • Account/Department Code Changer
  • Open Batch Changer
  • Edit Posted Transactions


Adagio Receivables

  • Customer Number Changer
  • Contact/ShipTo/Salesperson/Territory Changer
  • Re-calculate Customer Statistics
  • Edit Customer Transactions


Adagio Payables

  • Vendor Number Changer
  • Re-calculate Vendor Statistics
  • Edit Vendor Transactions


Adagio Invoices

  • Item Code/Salesperson Changer
  • Tax Group Changer


Adagio OrderEntry

  • ShipTo Code/Salesperson Changer
  • Tax Group Changer


Adagio Inventory

  • Item Code Changer
  • Item Format Changer
  • Category Code Changer
  • Location Code Changer
  • Unit Of Measure Changer
  • Re-calculate Item Sales History
  • Clear Item Quantity & Costs
  • Delete Items
  • Price List Changer
  • Tax Group Changer


Adagio JobCost

  • Job/Phase/Category Code Changer
  • Purchase Orders For Adagio
  • Sundry Item Changer
  • Document Format Changer
  • Sundry Vendor Changer
  • Ship/Bill To Changer
  • Tax Group Changer


Adagio Time & Billing

  • Docket Transfers
  • Invoice Transfers
  • Tax Group Changer


All Adagio Modules

  • Home Currency Code Changer
  • User ID Changer


The Toolkit sells for $1795, but if you don't own Order Entry or Inventory Control, you can save money by purchasing just a few functions for Ledger, Receivables, and Payables. The first function is $595, and additional functions are $235. If you already own the Toolkit for Adagio and you're on an upgrade plan, you can add functions for $235, or upgrade to the complete Toolkit for the difference in what you've already paid. Those clients that have purchased the complete Toolkit will also receive new functions as they become available. The annual upgrade plan is 20% of the purchase price.


If you are new to the Toolkit, be sure to review the additional videos available for the Toolkit. For example, they will walk you through changing a GL account code, including import and export. There's also a video on setting up the Company Profile options. Visit the videos page at dakotasoftware.com to find them.

Adagio Technical Tips

Receivables Collection Allocation

Question: Is there an easy way to change how I've applied cash received to an invoice in Receivables? I have a tenant who is on a payment plan for outstanding rent, plus is (supposed to be) paying current rent. In error I applied a current rent payment to an old invoice.


How do I easily correct this and apply the payment to a different invoice? I know I can do this by applying a negative payment to the invoice and re-doing it correctly, but this gets messy in the customer subledger.


Answer: Yes, Enter a zero dollar cash transaction and move the amount from the wrong transaction to the right one.


Forgot Receivables Year End


Question: I forgot to process the year end closing for the prior year before completing entries in the current year. If I process the year end close now in the A/R module, will it pull current year info to previous year?


Answer: If you are asking about the statistics, yes, it will.


The best way around that is to use Toolkit for Adagio, a third-party product by Dakota Software, to recalculate the statistics. See the article above!


Or, you can manually enter the statistics, if you have very few customers.


Adagio for Property Management


Question: Does Adagio have a commercial property management module or a partner that they work with? We are owners of several commercial properties with numerous tenants (over 50 small and large) and are looking for a program or database or something that we can use to track our leases, maintenance schedules, building information, etc..



Answer: Adagio doesn't have a module or a partner that does Property Management software. Property management can be done in Adagio with the Invoice module and treating each property as a different dataset. Adagio modules do have features that can help you deal with most of the items you mentioned.


You can find more tips like this in the Softrak Technical Support Forum at www.softrak.com through the Client Portal. 

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