Ask Joe...
Each month, IAPE's primary instructor, Joe Latta, answers one of your questions. Consider writing us if you have a question that needs an answer. We would love to hear from you.
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QUESTION
Dear Joe,
I am currently preparing a staff study on the use of web-based auctions. I am trying to show that there is a nationwide problem with overcrowded property/evidence rooms. Do you know or have any statistics on such a topic or general articles.
ANSWER
Dear Lt. Gotalot,
I don't have any scientifically based surveys, however, I have anecdotal evidence from audits performed in nearly 100 departments throughout the USA and Canada. In reviewing those audits, it is much easier to cite examples of those two or three agencies that were NOT currently out of space or soon to be out of space.
In addition to performing audits, I have taught over 750 property and evidence management classes to over 30,000 individuals from all 50 states, and all of the Providences in Canada. I routinely perform an informal poll in these classes and ask how many agencies represented think they have a space problem. There is an overwhelming response, probably in the 90th percentile, from personnel that believe their agency has a space problem. As a result, I strongly agree with your premise that there is a nationwide problem with overcrowded property/evidence rooms.
The simple reason for the overcrowded property and evidence rooms in most agencies is that they don't assign sufficient man-hours to the purging process. Performing the research needed for purging is a very labor-intensive process. Each item of evidence has a measure of time associated with its removal. Once a property officer gets behind in purging, he/she cannot get caught up without spending additional hours or shortcutting the process.
When a property officer doesn't purge as many items as he/she takes in, the agency will eventually run out of space. It is common for agencies to remove only two or three items for every 10 items coming in.
At this rate, the inventory can easily double in 3 or 4 years. Few departments get rid of as many items every year as they receive. However, it can be done with sufficient personnel and support from the top of the organization.
Regarding online auctions, www.propertyroom.com has a positive reputation among over 3,000 law enforcement agencies that now use this service. There may be some agencies that conduct their own auctions using www.ebay.com or their own in-house websites, but the actual labor costs to maintain the website and conduct the auction probably exceeds the revenue. A quote from Joe, "we generally don't have space problems, we have system problem in purging the no longer needed evidence." It's not unusual for inventories to be comprised of 70% - 80% misdemeanor evidence. In most states the SOL - Statute of Limitation is one year, some states are longer. The question to always, ask unless the case has a warrant or appeal has been filed, why do we have all of the misdemeanor evidence? Easy answer, insufficient time or staffing and processes to routinely evaluate aged evidence.
Regards,
Joe
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News of the Day
This months IAPE news story is about 17 stories since April of 2016 where almost $1,500,000 has been stolen from property rooms across the United States and Canada. The question to ask, is why are we still keeping all of this money in the property room? Story after story we read about the theft, then the chief asks, "why do we have so much money in the property room?" The next step is generally the department then starts depositing all of the money into a financial institute. We need to reverse the trend and put the money in the bank before the scandal and remove the temptations, as money almost never goes to court.
Date
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Headline
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March 26, 2017
Chamberlain, SD
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Former South Dakota trooper sentenced to 5 years in theft case
($69,000)
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March 6, 2017 Simpsonville, KY
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Former Simpsonville police officer gets 12 years for P.D. robbery ($30,000) |
March 2, 2017 Hollywood, FL
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Hollywood Police Chief responds to findings of gross mismanagement of Property and Evidence Unit ($137,000) |
March 1, 2017 Framingham, MA
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Framingham officer admitted to stealing money, state says ($70,000) |
Jan 1, 2017 Halifax, NS. Canada
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Tens of thousands of dollars, several kilograms of drugs missing from Halifax police evidence |
Jan 2, 2017 Westford, MA
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Investigation into Missing Money from Westford Police Evidence Room Nearly Done |
Feb 2, 2017 Bradenton, FL
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Two former Bradenton Police employees charged with theft of at least (
$20,000)
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Jan 24, 2017 Central Point, OR
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Former OSP evidence tech gets prison for
(
$50,000) in thefts
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Jan 23, 2016 Acadia Parish, LA
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Audit: Acadia Parish forfeiture thefts more than initially reported - Theft nears
($25,000)
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Dec 1, 2016 North Slope, AK
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Ex-North Slope police employee gets prison time for stealing over
(
$100K) from evidence room
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Nov 7, 2016 Cadillac, MI
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A former state police sergeant in charge of a post's evidence room is accused of stealing nearly
($10,000)
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Sept 14, 2016 Braintree, MA
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Braintree police audit shows
($407,998) and 60 guns missing from evidence room
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Sept 7, 2016 Bothell, WA
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Former employee charged with stealing
($51,500) from Bothell police evidence room
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Aug 25th 2016 Petersburg, VA
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Petersburg PD files
($20K) insurance claim after money 'stolen' from evidence room
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Aug 16, 2016 Springfield, MA
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Audit reports call for expanded controls on Springfield Police evidence room after alleged theft of nearly
($400,000)
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June 15, 2016
Leesburg, VA
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Loudoun Deputy Sentenced to 3 year in Federal Prison for stealing
($229,000)
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April13, 2016
Tallahassee, FL
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FDLE: Woman Stole
($60,000) from Suwannee County, Evidence Vault
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Photo of the Month
GOOD
Not Stacked and One Deep
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BAD
Stacked and Two Deep
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Got a Job?
Need a Job?
IAPE is delighted to announce that we have a new section for posting a job announcement or checking job opportunities.
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IAPE Property & Evidence Room Accreditation
Increase your value!
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IAPE Property and Evidence Room Accreditation© is available for all law enforcement agencies who have responsibility for property and evidence received and maintained in the normal scope of their operation.
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April 5 - 6, 2017
Only 8 Seats Left
April 11 - 12, 2017
April 18 - 19, 2017
May 2 - 3, 2017
May 16 - 17, 2017
Elk Grove, CA
May 22, 2107
Class Full
June 6 - 7, 2017
June 12 - 13, 2017
June 21 - 22, 2017
June 27 - 28, 2017
July 11 - 12, 2017
Only 19 Seats Left
July 26 - 27, 2017
August 7 - 8, 2017
August 14 - 15, 2017
August 22 - 23, 2017
August 29 - 30, 2017
September 12 - 13, 2017
NMPET Conference
September 12 - 13, 2017
September 26 - 27, 2017
October 18 - 19, 2017
October 30 - 31, 2017
November 7 - 8, 2017
November 14 - 15, 2017
Other classes being planned in 2017
December
Burbank, CA
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