PO Box 652 
Hot Springs SD 57747 

Please mail all communications to new address.  
Questions call us at 800 449 4273 or send an email to jlatta@iape.org 
November 2014 - IAPE Monthly Newsletter


 Ask Joe!


Each month, IAPE's primary instructor, Joe Latta, answers one of your questions. Consider writing us if you have a question that needs an answer. We would love to hear from you.


To submit a question for Joe to answer here, use our  

Contact Us page.




Dear Joe, 


I recently attended your property and evidence class in Fort Worth, Texas.  At that time I had only been in the property room for several weeks and wasn't really sure of where to get started.  When I was assigned to the property room, the previous property officer had retired and I had no idea what to do or, where to start


After attending your class and listening to the discussion on the importance in conducting inventories, I immediately went back and, with the blessing of my chief, did a 100% inventory in about three weeks.


When I was all done with the inventory, I located about a dozen items on the shelf with no labels, tags, or identifiable features that I could possibly determine what case the property or evidence belonged to. 


I am reaching out to ascertain if you have any recommendations on how I might handle these items that are in my property room with no way to link to a case.




Losta Labels




Dear Losta Labels,

There are several things that you may want to consider.
  • First of all, ensure that each one of the descriptions of the items was run as a search in the property room computer, assuming you have one.  This may be a waste of time, but now you can document that you, in fact, researched every item in the property system.  
  • Does the department have a UTL (unable to locate) file?  There is always the possibility that one of the UTL items may match up with that item on the shelf without a label.
  • Does your records management system have a search capability that may allow you to look for those described items?
  • If you have located a firearm, have you run it in all of the national and state databases?  When it comes to firearms, a great resource for going to find those guns maybe your local Alcohol, Tobacco, and Firearms (ATF) representative.


Suppose that you have completed all your research and you are still unable to link any of the items to a case(s) within your department's record system.  My next suggestion would be to write a Found Property or incident report that would outline whatever steps you have taken and then list all of the identified items in the report.  In addition, I would re-tag each item and identify them as Found Property.   After the statutory time for retaining Found Property has elapsed, you may then destroy, divert or auction the item(s) as you would with any other piece of property.


Note: if you don't do this, those items will still be on the shelf the next time you are conducting an inventory.  You may also want to digitally photograph each item for a long-term record and attach to the report.  If someone is looking for a particular piece of evidence five years from now, you can document that the item you disposed of and the photograph may suffice for that particular inquiry.




Joe Latta

Executive Director  



Headline Of The Month


Headlines You Want!  Good Job Memphis  


City finds additional $1.5 million to go towards rape kit testing


November 18, 2014


MEMPHIS, Tenn. - They say throwing money at a problem won't fix it, but in the case of thousands of untested rape kits, it just might.


There were huge developments Tuesday in the city's battle to right decades of wrongs. The city council found more than $1 million to go towards the sexual assault kit backlog. WREG first uncovered that backlog in 2010.


In the course of about 20 seconds, $1.5 million was found by the council and approved to go towards testing rape kits. "I make a motion 

that we use that $1.5 million in net increase from the mixed drink taxes to test rape kits," Councilman Jim Strickland said in the meeting.

Just like that, the funding gap for testing sexual assault kits was cut in half.


"There's a $3.3 million budget gap," Strickland said. "We've just covered almost half of it." The full council will need to approve the move in two weeks. 


The mixed drink tax refers to money the state gets from businesses' for liquor licenses. The state changed how they collect that money, so the city ended up with $1.5 million more than anticipated. "Additional 

money is always welcome," Memphis Police Chief Jim Harvey said after hearing the news.


The police department still needs $1.7 million to test thousands of untested kits. The numbers of kits tested did not change much from last month, but the cash flow did. The city set up a website where people can donate towards testing. It has brought in more than $12,000. "Even a $25 donation goes a  

long way to help us do testing." Harvey said. 

There is also $35 million available for testing across the country through a new program with the Manhattan DA's office. Harvey said MPD will be applying, and he's confident in the progress being made.


"You see what kind of turmoil these victims are going through," he said. "They have gone years without resolution to their case, and this is pushing us into the direction of finding those people who were committing those violent offenses." MPD is also partnering with the FBI, and sent 30 kits to them for testing last week.  


IAPE wants to encourage everyone to make every effort to locate and test as many of your sexual assaults kit as possible. You may have something in your property room that everyone has forgotten that could identify a sexual predator or even a murder suspect.    


Joe Latta Executive Director  


Property & Evidence By the Book
2nd edition

Property and Evidence By The Book 2

The only book of its kind. Everything You Ever Wanted to Know About Managing a Property and Evidence Room

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are completely modifiable in Microsoft Word. The forms are also saved in a PDF format that provides the user the ability to fill in the boxes and use immediately

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In This Issue
2015 Classes Posted

Las Vegas, NV
February 23 - 24, 2015
24 Seat Left
Sold Out Last 3 Years

Provo, UT
March 3 - 4, 2015

Fort Collins, CO
March 11 - 12, 2015

Sioux Falls, SD
March 24 - 25, 2015

Humble, TX
April 8 - 9 2015

Forsyth, GA  
April 21 - 22, 2015

Rockville, MD  
April 28 - 29, 2015

Miami Township, OH
May 13 - 14, 2015
Columbia, MO
June 2 - 3, 2015

Tampa, FL
June 16 - 17, 2015

Norfork, VA
June 24 - 25, 2015

Carrollton, TX
July 14 - 15, 2015

Tacoma, WA
August 4 - 5, 2015

South San Francisco
August 18 - 19, 2015

Minneapolis, MN
August 26 - 27, 2015

Albuquerque, NM
September 8 - 9, 2015

Bridgeport, PA
September 15 - 16, 2015

Tuscon, AZ
September 23-24, 2015

 Lafayette, IN
October 7 - 8, 2015
Being Planned

Toronto, Ontario
Nashville, TN
Burbank, CA
 Portland, OR 

and more

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Where in the World
Is Joe Today?


Click the to find out where Joe is traveling and keep up to date with current property and evidence happenings 

IAPE continues its relationships with valuable and unique resources for our profession. Each month we will introduce  you to companies who offer products and services to improve evidence handling, processes and best practices.


Property Room

PropertyRoom.com works with law enforcement, local and state governments nationwide to provide full-service auction outsourcing for seized, found, stolen, recovered and surplus items. The company's founders, strategic team and advisory board have a combined 100+ years of law enforcement experience, enabling them to best anticipate and respond to the needs of their agency partners.


PropertyRoom.com will pick-up, test, clean, appraise, photograph and write winning descriptions of law enforcement property before listing on their online auctions. They  will handle the packing, shipping, reporting, auditing and reconciliation review and send checks to municipalities monthly.  


They can now help you auction cars and other fleet assets as well.


Visit them now 


Feel free to contact us with any questions:
Joe Latta Executive Director | 800-449-4273 | jlatta@iape.org
PO Box 652  |  Hot Springs, SD 57747
International Association for Property & Evidence, Inc. | iape.org

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