Ensuring smooth processing of your conference awards and honorariums helps recognize contributors promptly and efficiently. For best results, please submit all award forms to the Conference Contracts team before requesting payment, ideally before your event concludes. Here's a simplified pathway to success:
1. Execute Acknowledgment Forms First: Have the recipient sign the acknowledgment form before submitting it to the Conference Contracts team, along with chair approval.
2. Batch Submissions: We suggest batching all documents for a particular conference and sending them in one email to conference-contracts@ieee.org once they are ready.
3. Contracts Management System (CMS) Process: After receiving the executed forms, the Conference Contracts team will input them into CMS, allowing you to then request payment.
4. Alternative Process (if signature cannot be obtained): If you cannot obtain the recipient’s signature in advance, submit the forms into the NextGen Contracts portal (CMS) as you would a normal contract. The team will process the forms for approval and send them via DocuSign for signature.
5. Form Access: The acknowledgment forms are available on the Legal & Compliance website. If you encounter issues accessing the forms or are unsure of which one to use, please contact the team for the most recent version.
For any questions related to this process, please reach out to the Conference Contracts team.
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