The Treasurer (or Financial Chair) has one of the most
important functions on a conference organizing committee, providing a critical oversight role across all financial aspects of the conference. So, it is essential that they work closely and effectively with all other conference groups.
Given this broad responsibility, the Treasurer typically acts as a resource and clearinghouse for the Chair and committee, providing insight on financial implications of proposed options, confirming legal and tax requirements, and reporting on current or projected financial status.
The role of the Treasurer spans the majority of the conference's lifecycle, from site selection all the way through the financial closing and audit. In general, they are responsible for a leadership role across the following areas of activity:
- Financial planning and budgeting
- Financial record keeping and controls
- Banking and transaction management
- Financial reporting
- Audit support
With so much to do, it is easy for Treasurers to be distracted by the administrative functions of their role and lose sight of the big picture.
One of the keys to successfully performing this role is striking a balance between overseeing systematic financial operations and acting as a strategic advisor.
MCE Conference Business Operations offers many
support resources for Treasurers. Read further for more details