|  Running Conferences |  Conference Education | Event Management Services | Conference Search
August 2016
"If you can't explain it to a 6-year old, you don't know              it yourself."

~ Albert Einstein
Child Care Assistance Pilot for Conference Attendees
Conferences sometimes receive questions from attendees or presenters seeking childcare options while  they attend the conference.  The IEEE Nuclear & Plasma Sciences Society (NPSS) has gone even further, offering a financial reimbursement plan to its members.
The NPSS Child Care Assistance Program, launched in 2015 on a trial basis, assists conference attendees who incur additional childcare expenses from attending an NPSS conference. Application forms for the program are available on each conference website, with deadlines specific to the conference.
Applicants are notified prior to the conference if their request was selected for reimbursement. After the conference, they must submit an expense report and receipts for incurred child-care expenses.  Awards are limited to $400 per family. NPSS has other specific eligibility and award criteria.
The NPSS program allows for the following expenses:
  •  Babysitting or child-care expenses at the conference location while parent(s) attend sessions
  • Additional babysitting or child-care expenses incurred in leaving a child at home while parent(s) attend the conference
  • Transportation expenses for a childcare provider to care for child(ren) during the conference (e.g., an adult or relative not sharing your residence)
If your conference or Organization Unit is interested in supporting attendee childcare needs, the NPSS model may be a good reference point.
Christine Coverdale, chair of the ad hoc committee on child care assistance has offered to answer specific questions or provide guidance.  
   Learn More   
New Idea Series: 
Photonics Raspberry Pi Workshop
IPC Rasberry pi table top exercise
(IPC), the IEEE Photonics Society partnered with the IEEE Young Professionals to devise and rollout new events targeting students and young professionals in the photonics community.

In addition to a Job Fair and Poster Session, they also held a Raspberry Pi Workshop Young Professionals and all conference attendees "young at heart" were encouraged to tinker with Raspberry Pi, a low-cost, credit card-sized computer, along with other components needed for a free space optical interconnect.
Small groups assembled and tested their own analog transmission systems with the goal of sending music over a laser pointer pen beam. They were encouraged to explore the limits of the optical link: attempt to send it over a large distance, incorporate optics (mirrors / lenses) and add background noise to the detector.

50 people from academia, government  and  industry  participated in the workshop. Those completing all tasks received a  Raspberry Pi  T-shirt. 

The organizers of this workshop also gave a  tabletop Raspberry Pi demo at the IEEE SXSW Party last year. The demo showed participants how to code a message and modulate a signal through a laser pointer pen, in turn displaying the message characters through the pen. This demo could easily be incorporated into a workshop format as well. 

MCE can help enhance your conference by adding new elements or reaching new audiences.


This is the first article highlighting new approaches and ideas for conferences and events. Please contact MCE to contribute any ideas. 
    Contact MCE       
In This Issue
Quick Tips
Did you know? 
60% of executives surveyed read an email newsletter as one of their first three daily news sources.

SOURCE: Quartz Global Executives Study (March 2014)
MCE Conference Education Program 
IEEE MCE Conference Education provides learning opportunities for conference organizers of all experience levels, IEEE units and roles.
Learning options available:
- Educational Webinars 
- eLearning Courses
- Conference Workshops

Resources can be found in the IEEE Center for Leadership Excellence (CLE) , u se  your   IEEE Account  f or access.
Contact  IEEE MCE  for more information on Conference Workshops.    
   Contact  MCE   
Updated Conference Attendee  Visa Invitation Letter Guidelines
IEEE Legal and IEEE Meetings, Conferences & Events (MCE) recently collaborated to update the visa process guidelines. 

Visit the Visa Invitation Request webpage for more information on the new guidelines or recommended visa letter and request form templates for your conferences. 

Upcoming August Maintenance and Service Disruptions
service disruptions
In August 2016 several frequently used conference organizer applications and services will be affected by scheduled maintenance. 

Please note the 
applications and 
dates and
 that they will be unavailable:

Starting 6:00 AM Eastern Daylight Time (New York, GMT-04:00) on Saturday,       13 August, the following applications will be unavailable to users:
The applications are expected to be available by 7:30 PM Eastern Daylight Time (New York, GMT-04:00) on Saturday, 13 August 2016.

Please keep this timing in mind if you plan any new conference submissions or edits, financial form submissions or publication program applications.

eNotice Maintenance 15-19 August 2016  

eNotice  services will not be available due to scheduled maintenance starting  7:00 AM Eastern Daylight Time (New York, GMT-04:00) on  Monday, 15 August 2016 through 5:00 PM Eastern Daylight Time (New York, GMT-04:00) Friday, 19 August. 
We_d Love to Hear From You_ graphic
Help Spread the Word graphic