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The Client ID is Montana 

Medicaid Billing Notice
Has your District sent the Annual Notice to Parents?
A parent needs to sign the Consent To Bill Form only once while a student is in the district.  The annual notice should be mailed or given to parents that have signed the consent form.  This annual notice does not need to be signed.  The annual notice can be printed from the AIM system.

School Services of Montana keeps copies of these forms too as proof of compliance with this regulation.  The annual notice is kept in the student records file in the service portal.
Non-Billable Logs
Service Log Wizard
Providers can add comments that are not part of a student service log in the Service Portal.  If an IEP has not been finalized, non-billable logs should be created to document a service.  A non-billable log will not be sent to DPHHS for reimbursement, but remains permanently in the Service Portal records.  

Non-Billable logs are created using the Service Log Wizard.  Instead of choosing a service code, choose NoProc-NonBillable from the drop-down menu.  Notes can then be added in the comments section.  A detailed explanation of how to create a non-billable log can be found here.


A student with a Medicaid number will show as bold in the Service Portal.  You should use the service code and not a non-billable log for non-Medicaid students with IEP directed services.  This will allow services to be reimbursed should eligibility change. 

Progress Reports
Progress notes should summarize the service comments and indicate the student's progress toward medical status, IEP goals, and changes in treatment plans with rationale for change. 

Evaluations
Evaluations can be billed for a student only once each year per service type.  This can be tricky since most evaluations occur over several days and sessions.  Before adding an evaluation to the Service Portal, wait until the evaluation is complete, a primary disability has been determined, and the IEP signed and finalized.  The total time for an evaluation should be logged for the final evaluation date.  Specific dates and session times can be included in the comment section of the service log in the portal.
ELA/Literacy: Supporting Students with Dyslexia and Other Reading Disabilitie
March 31 & May 5, 2021 | 12:30 - 3:30 pm VIRTUAL
Join School Services of Montana and Genevieve Thomas for this 2-part virtual professional learning session!
 
This two-part webinar series will build participant knowledge of dyslexia and other reading disabilities and build skills in intervention, assessment, and classroom-based support for this population. Participants will engage in (2) three-hour virtual sessions which consist of lecture, shared readings, small group reflections and discussions, and opportunities to apply new learning in school-based contexts. Click here for the session overview and guide that includes a detailed list of objectives and facilitator Genevieve Thomas' bio.
 
Earn up to 7 OPI renewal units for your participation. Discounts available for School Services of Montana member school employees. Space is limited - register today!
Thank you for Logging Your Services
Our manuals make the process easier

If you are new to logging services or need to reference the most recent Service Portal Manual, please choose from the following:


 
Do you have a secure password?  You can change your password by selecting My Account in the upper corner of the Service Portal next to your name. 

 
Contact
Lisa Waterman
Medicaid Billing Program Specialist
lwaterman@mt-schools.org
406.272.0073
Secretly, we're all a little more absurd than we make ourselves out to be.

-J.K. Rowling