Payroll Processing

Dear Payroll Administrators,

The Diocese serves as payroll processor for 45+ churches and institutions, a service which we provide for no fee. We understand the importance of this service, and we are committed to continue; however, certain requirements must be met as listed below. 

Effective 2/1/2024:

1.  Please send all payroll related correspondence (payroll sheets, status change forms, payroll questions, etc.) to payroll@epiok.org. We want to establish a central location for all payroll correspondence. This ensures that members of our payroll and benefits team can access payroll related emails.

2.  The Diocese will always provide the locations/payroll administrators with a calendar of payroll due dates, copy attached HERE. It is the responsibility of each location/payroll administrator to add the due dates to their calendar. The Diocese will discontinue payroll reminders.

3.  Payroll submissions that are received after the deadline for a specific payroll will result in no employee(s) from that location being paid by the Diocese (both hourly and salaried) for that payroll. It will be the responsibility of the location to pay all of their employees for that pay date, and to provide the pay information to the Diocese, to be included on W2s. After 3 late submissions, the Diocese will no longer provide payroll services for that location.

Adherence to these guidelines assists us in providing timely and accurate payroll submissions. If you have any questions feel free to contact Martha Smith at [email protected] or Canon Will Buchanan at [email protected].

Sincerely,



Will Buchanan, Canon for Finance & Administration/CFO

Martha Smith, Diocesan Payroll & Benefits Coordinator