Volume XX | Month Day 20XX
BearBuy Monthly Updates
July 2017
Dear BearBuy Users,
We would like to inform you of a few updates and important events coming soon. 
Please review the topics below and follow the links or scroll down for more information on each topic.  
This month's BearBuy News:
  1. BearBuy 17.2 Scheduled System Maintenance
  2. BearBuy 17.2 Enhancements Coming July 31, 2017
  3. New language To Address Supplier Late Fees
  4. 'Did you know?' Useful BearBuy Tip Reminder

If you have any questions, please contact the BearBuy Help Desk at  
510-664-9000 (options 1,2) or   BearBuyHelp@berkeley.edu  for immediate assistance.

Thank you for your continued support, 

UC Berkeley BearBuy Team 
Supply Chain Management
1. BearBuy 17.2 Scheduled System Maintenance
BearBuy will be unavailable Friday, July 28th at 6PM through Sunday, July 30th at 10AM. 
  • BearBuy will be up and running on Monday, July 31st. 
  • BFS will remain available during its normal daily hours of 7AM until 9PM.  

What to expect during the outage
  • BearBuy will not be available. 
  • In the event of a true purchasing emergency, please contact your Campus Buyer for assistance prior to the scheduled outage.
2. BearBuy 17.2 Enhancements Coming July 31, 2017
New enhancements will be available in BearBuy on July 31, 2017. A PowerPoint presentation outlining the new features is available under the 'Recent Product Releases' menu on the Supply Chain Management (SCM) website. 
The highlights of this release are:
  • My Carts and Orders: Navigation Name Change
  • New Cart Management Tabbed View

3. New Language To Address Supplier Late Fees
The UC office of the president has updated the standard UC Terms and Conditions to include language informing suppliers that the UC won't pay late fees for orders that have been placed on or after May 16, 2017.  The new updated language now states: "Notwithstanding any other provision to the contrary, UC will not be responsible for any fees or interest Supplier wishes to impose for late payments."
If you receive invoices with late fees, the following statement can be used to dispute those charges.  
"UC will not pay late fees for orders placed on or after May 16, 2017 as stated in the UC Terms and Conditions, Article 3 - Pricing, Invoicing Method, Payment Settlement, and Terms: UC T&C’s."
If you need assistance, please contact your assigned Buyer.

4. 'Did you know?' Useful BearBuy Tip Reminder

Q: I have a requisition that requires a signature on a contract, but it is under $5,000 and does not route to a Supply Chain Management (SCM) Buyer for review. How can I make sure my requisition will route to a SCM Buyer to review and sign the contract?


A: Upon checkout, select the "Buyer Intervention" checkbox on your requisition. The checkbox can be found on the Requisition's Summary tab, in the Internal Notes & Attachments section. After your department approves the requisition, it will route to your department's assigned Supply Chain Management (SCM) Buyer.

In general, c heck Buyer Intervention for orders that are equal to or less than $4999 AND fall into one of the categories below or into the Special Considerations categories: