Volume XX | Month Day 20XX
BearBuy Monthly Updates
November 2017
Dear BearBuy Users,
We would like to inform you of a few updates and important events coming soon. 
Please review the topics below and follow the links or scroll down for more information on each topic.  
This month's BearBuy News:
  1. Upcoming BearBuy Outages
  2. New TSX 90 Freezer Program
  3. Updated Proof of Price Reasonableness & Source Justification Form Now Available
  4. Upcoming In Class BearBuy Courses Available 2018
  5. 'Did you know?' Useful BearBuy Tip Reminder

If you have any questions, please contact the BearBuy Help Desk at 
510-664-9000 (options 1,2) or   BearBuyHelp@berkeley.edu   for immediate assistance.

Thank you for your continued support, 

UC Berkeley BearBuy Team 
Supply Chain Management
1. Upcoming BearBuy Outages
BearBuy will be unavailable during the dates and times listed below. During this time, all users will not be able to access BearBuy. In the event of a true purchasing emergency, please contact your Campus Buyer for assistance prior to the scheduled outage.

Outage Dates:
  • Friday, November 10th at 6PM through Sunday, November 12th at 10AM* 
  • Friday, November 17th at 6AM to 6PM**

BearBuy will be up and running after the scheduled time listed above.

*BFS will remain available during its normal daily hours of 7AM until 9PM.
**BFS unavailable during scheduled outage; 6AM-6PM.
2. New & Improved TSX Freezer Program For UC
NEW & IMPROVED TSX PROGRAM EXCLUSIVE FOR UC ! This promotion is only good through December 31, 2017.

Thermo Scientific™ TSX Series ultra-low freezers, high-performance refrigerators and freezers are designed with features that support sustainability objectives without compromising performance. The TSX has excellent energy efficiency, along with a Panasonic model and the original Stirling as all are   Energy Star rated All use about half what a standard freezer uses, (or 8-9 kWh/day). 

They all have excellent reliability, and were recently designated for a $600 Energy Star rebate from PG&E.

TSX Program Features
  • Extended Warranty – Now 12 years!
  • New Energy Star Rating!
  • Northern California $600 Utility Rebate for TSX
  • Maintaining the existing BOGO Offer on Racks
  • New LOWER Q4 Pricing on TSX

Model & Fisher NC Part# & UC Sell Price
TSX400 115v    (NC1354828) $  10,399.00
TSX400 230v    (NC1354832) $  10,399.00
TSX500 115v    (NC1354826) $  11,199.00
TSX500 230v    (NC1354827) $  11,199.00
TSX600 115v    (NC1354822) $  11,399.00
TSX600 230v    (NC1354824) $  11,399.00
TSX700 115v    (NC1354820) $  13,499.00
TSX700 230v    (NC1354821) $  13,499.00

3. Updated Proof Of Price Reasonableness & Source Justification Form Now Available
Supply Chain Management (SCM) recently updated its  proof of price reasonableness & source justification form  to better adhere to UCOP’s Material Management policies. The "special considerations" section of the form has been expanded and we’ve added more clarity on what information and documentation SCM needs to process high-value orders not found in a BearBuy catalog. 

Please discontinue using older versions of the form and note that additional documentation needs to accompany source justifications to satisfy UC auditing requirements.
4. Upcoming In Class BearBuy Trainings
Beginning January 2018, Supply Chain Management will be hosting and facilitating BearBuy hands on trainings for Shoppers, Requisition Creators, Requisition Approvers, Match Exception Preparers, Voucher Approvers and Change Order Preparers. Register to learn more about BearBuy with one of our upcoming in-class trainings based on BearBuy user roles. Courses are offered through the UC Learning Center .

All upcoming in-class trainings, along with course descriptions, are listed on our SCM BearBuy Training Courses webpage . Please note, our courses have a minimum attendance requirement. If a minimum of 6 or more users is not met, this session will be rescheduled.

5. 'Did you know?' Useful BearBuy Tip Reminder
Q: What are the types of attachments that are acceptable on BearBuy orders? 

A: BearBuy gives you the ability to attach documents and URL links to carts/requisitions. Even though BearBuy allows you to attach all types of documents, when those attachments carry over to the respective Purchase Order(s) some attachments may delay the order dispatch as not all suppliers can accept all attachment types. Please see the allowable attachment types below:
Allowable Internal Attachments Types

  • Excel
  • Word
  • PDF
  • URL
Allowable Ext. Attachments/Notes to Suppliers
  • Excel
  • Word
  • PDF

Attaching an allowable attachment type will prevent order delays. Users should never attach Outlook messages to any order as these will result in order delays.