Important Facility Rental Updates

District Facility Rental

October 2021 Updates

Greetings!

As Facility Rentals continues to ramp up this fall and winter season here at the Renton School District we would like to share some important information regarding our current COVID-19 requirements, protocols and limitations along with some of our rules and terms of service.

Effective October 25th, 2021 the following COVID-19 requirements will begin or remain in effect for all Facility Rental clients. For questions about specific needs or clarification, please contact us at the Facility Rental team.

FACE COVERING REQIREMENT

Current masking requirements are and will remain in effect for all participants and users of district facilities which includes everyone, regardless of vaccination status. Users are required to wear a face covering indoors and outdoors if the total participants is greater than 500. Additional information is available in the Washington Department of Health face coverings FAQ. For performing arts events such as band and orchestra concerts, plays, and dance recitals, please contact the Theater Manager for information and questions.

PROOF OF VACCINATION REQUIREMENTS

Each Facility Rental client must verify that every participant, staff member, volunteer, contractor, etc. over the age of 12 is fully vaccinated for COVID-19 or can show a negative test result within the previous 72 hours prior to entry to a district facility. This requirement applies to all district locations including but not limited to: classrooms, libraries, commons, gyms, grass and turf fields, theaters, stadium, etc.

We ask that records are kept for each event held and have the ability to provide documented proof of compliance upon the request of the district.

What can be used as proof of vaccination?

CDC vaccination card or photo of vaccine card.
Documented proof of vaccination from medical record or vaccine provider.
Printed certificate or QR code from MyIRMobile.com.

You do not need to check identification with proof of vaccination.

Friendly Reminders

All Events must be submitted at least 10 days prior to the actual event date.
Bookings can only be made up to 90 days or three months in advance for most locations (Sports fields are an exception).
A Booking Fee of $25 will apply to all new requests made in the Event Manager system. If you are looking to book a reoccurring event over a longer time please contact the Facility Rental team as booking fee adjustments may apply.
Effective September 1st, 2020 paper applications were no longer accepted. Please create an online profile and make your rental request(s) through Event Manger.
Please review our user levels to determine which User Classification applies to your organization. For help in determining which level might apply please contact us. Tip: When the group descriptions signify In-District or Out-of-District, this is referring to the organizations registered business address. Addresses outside of the district boundaries are considered Out-of-district.

Required: Vaccination or Proof of Negative COVID Test

Beginning October 25^th, all facility rental users must verify their participants, including organizers, volunteers, vendors, and contractors have either been vaccinated or tested negative within the previous 72 hours.

Learn More

Getting Started

If you have not yet registered to use facilities on Event Manager these instructions will help get you started with creating your online account within Event Manager, which is used by the district to manage all of the facility rentals at each of its locations.

Getting Started

Certificate of Insurance

The most common road block for organizations booking spaces within the district is a correct insurance certificate listing the district as certificate holder. Ensure your certificate is up-to-date and meets the requirements.

Requirements

Sporting Activity Supplement

Organizations requesting rentals that will include activities such as basketball, baseball, etc. must have a completed Concussion Head Injury Supplement on file with the Facility Rental Manager.

Download The Form

Renton School District

300 SW 7th Street

Renton, WA 98057

Phone: 425-204-3414

Email Facility Rental