Upper-Year News
January 15th 2020
Important Dates
January 17
Last day to add Winter Term classes

January 17
Last day to drop Winter Term classes for a full tuition refund

February 3
Registration for Summer Term courses begins

February 17
Family Day

February 18-21
Reading Week

February 28
Last day to drop winter and multi term classes
Winter Term FAQs

Have questions about the Winter Term? Please see the list below for answers to commonly asked questions.  
When can I add a winter term class?
You can add winter term classes now. The deadline to add a winter term class is January 17, 2020. This is also the deadline date to drop a winter term class without financial penalty.

How much money will I get back if I drop a class?
If you drop a winter term class by January 17, you will receive a full tuition refund. If you drop between January 18 and January 31, you will receive a 50% refund. If you drop between February 1 and February 28, you will receive a 25% refund.
When is the last day I can drop a winter term class or a full year class?
The deadline date to drop winter term classes and full year classes is February 28th.
How do I change sections of my full year course?
If you want to change your lecture, lab or tutorial section of a full year class, you need to get permission from the department offering the class. DO NOT attempt to do this yourself on SOLUS as you could mistakenly drop the class.
I am an upper year and need some help with my courses / schedule. Who can I talk to?
Students can stop by our office in Dunning Hall anytime between 8:30 am and 4:30 pm Monday through Friday from January 6 - 17 to speak with an Academic Advisor. Advisors get quite busy during the first two weeks of term, therefore will be running on a first come first serve basis, so we recommend that you get to the office early for assistance. You can also talk to your department office, especially if your questions are about courses for your plan.
The class I want to enrol in is full. Can I still enrol in it?
We know how disappointing this can be but we cannot over-enrol any classes. Our course enrolment capacities are based on room size and strict fire code regulations which means we cannot register more students than the capacities allow for. However, if there is a waitlist available, you can add yourself to the waitlist by selecting "Wait List if Class is Full" when you add it to your shopping cart.
How can I add myself to a waitlist?
Add yourself to the waitlist by selecting "Wait List if Class is Full" when you add the course to your shopping cart. Make sure you proceed to "Finish Enrolling." To view your status on the waitlist, look under "My Class Schedule" (list view). The waitlist engine runs very frequently and if you earn a spot in the course, SOLUS will notify you.
Note! If you find that a course that should have a waitlist is showing up as Closed, this means that both the course and the waitlist are at capacity and as such you won't be able to add yourself to the list. For more information on waiting lists, please see  here
Apply to graduate

The application to graduate for Spring 2020 is now open in your Student Service Centre in SOLUS.
You must formally "Apply to Graduate" through the SOLUS Student Centre. Honour students are assessed by their department(s) to determine their eligibility to graduate. Completion of an Application to Graduate does not guarantee the awarding of a degree / diploma / certificate. All applications are subject to academic review by the appropriate faculty or school, and approval by the Senate Committee on Academic Procedures (SCAP). The Faculty Office assesses the three year General degrees and minor degrees.
Students may only apply to graduate in the program/plan in which they are currently registered. If any changes are required to your program and/or plan you will need to email asc.degree@queensu.ca . This includes the addition or deletion of minor plans and any other questions.
Degree Check-in Station 

Wondering if you're on track to graduate? Feel free to drop by our degree check-in station in Dunning Hall (Arts and Science Faculty office) between 9:00 am - noon and 1:00 pm - 4:00 pm from January 6 - 17 to meet with an academic advisor.  Note that the degree check-in station is not open over lunch.

You can also run an Academic Advisement Report to see what you still need to complete in order to meet your degree requirements. Watch the video below to learn how to do this. 
The 6.0 Unit Rule

Have you taken any classes outside of the Faculty of Arts and Science? These are Commerce (COMM), Law (LAW), Biomedical and Molecular Science (BMED), Global and Population Health (GLPH), Nursing (NURS) and Applied Science (APEC) courses.

As an Arts and Science student you are allowed to take classes from a different Faculty to expand your knowledge in different fields. However, only 6.0 units of classes taken outside the Faculty will count towards the 120.0 units you need to graduate. If you have questions about this, drop in to the main floor of Dunning Hall or call the Faculty Office at 613-533-2470.
Check that your Academic Requirements will be met

The Academic Requirements Report is designed to guide you on what courses you will need to take to complete your degree, as well as warn you if your choices fall outside of the rules that govern which courses that can be used in a particular degree program. While the AAR is a useful guide, the Arts and Science Calendar ;is the most accurate and current source of information and the tool we use to guide our decisions. If there is a discrepancy between your AAR and the online Calendar, the online Calendar information takes precedence.

You may only apply to graduate in the Program/Plan in which you are currently registered. If you require a change to your Program and/or Plan, please contact Student Services at asc.registration@queensu.ca

To be considered eligible to graduate, you will need to have met all of the academic requirements for your Program/Plan. You may view your academic advisement report in your Student Services Center under: My Academics -> Academic Requirements. All shopping cart and planner courses must be removed prior to running the report. More information can be found on the Arts and Science website . Questions regarding your Plan requirements can be answered by your department(s).
Is this working for you? Have your say in a Focus Group

We're hosting focus groups to hear your ideas about how we should deliver advising services and to learn the best way for our office to communicate with you about our services.

Now is your chance to say if this is working for you. Each focus group is 1 hour. Register for a session to come and chat with us and give us your thoughts. Light refreshments will be served and participants will receive a $20 gift card to the campus bookstore and be entered to win a Queen's swag bag full of prizes. Hurry, spaces are limited and participants will be selected on a first-come, first-serve basis. Simply sign up the linked forms below and we’ll let you know if you have been selected on January 31.

Monday, February 3 , 2020
10:00 am

Tuesday, February 4 , 2020
10:00 am

Tuesday, February 4 , 2020
3:00 pm

Wednesday, February 5 , 2020
10:00 am

Thursday, February 6 , 2020
3:00 pm
Therapy Assistance Online (TAO)

Student Wellness Services is expanding options for mental health support for all Queen’s students. TAO provides 24/7 secure access to online resources to help students manage stress and anxiety.
Questions about Graduate School, or what to do after you graduate?

Career Services and the School of Graduate Studies are both available to assist with questions regarding graduate studies options.
You are Invited to the
Department of Public Health Sciences
Open House/Pizza Event!
Wednesday, January 22, 2020, 5:00 to 6:00 p.m.
(south of Campus Bookstore)

Undergraduates are invited to attend our Open House/Pizza Night event at the Department of Public Health Sciences to learn more about the MSc Epidemiology and MSc Biostatistics programs!
During the event, you will have the opportunity to meet and speak with:
  • Dr. Kristan Aronson, Program Director, MSc Public Health Sciences, Field of Study Epidemiology
  • Dr. Paul Peng, Program Director, MSc Public Health Sciences, Specialization in Biostatistics
  • Current students from both programs
Drs. Aronson and Peng will give brief presentations and answer questions asked during registration, leaving plenty of time to mingle!
Queen's Undergraduate Internship Program (QUIP) Info Sessions

Want to spend a year getting paid professional experience? Would you like to "Test Drive a Career?" Find out everything you need to know about doing a 12- or 16-month, professional, paid internship after your 2nd or 3rd year of undergraduate studies.

Information Sessions:

All faculties:
Wednesday January 15th 5:30-6:30 pm

REGISTRATION for info sessions:  Students can view information session times and locations and register for the sessions on the   Events Calendar  in MyCareer. 

To view additional details & apply to current postings, please visit our website and download a registration form. It is to your advantage to apply as soon as possible as many companies review applications and start interviewing before the deadline!
Have questions? Come chat with us at drop-in advising!
Tuesday & Thursday from 11:00am – 12:00pm in Career Services,
Gordon Hall, 3 rd Floor, Resource Area

Below are a selection of positions posted through the Queen’s Undergraduate Internship Program (QUIP) that may be of interest. QUIP internships are 12 or 16 months in length, paid, and full-time. Students who complete an internship through QUIP would graduate with a “Professional Internship” designation on their degree and transcript. 

  • Bioinformatician Student Intern with Sick Kids
  • Senior Technical Student - Permit Delivery Office with Toronto Hydro
  • PASS Coordinator and Student Support Intern with Queen's University
  • Intern (Scholar) with Cintas Canada Ltd
  • Economic Development Intern with the Township of South Algonquin
  • Buisness Technology Co-op Student with CNOOC International
  • Environmental Co-op student with Husky Energy
  • Oncology Co-op student with Zymeworks

To view additional details & apply to these postings, please visit our website and download a registration form. It is to your advantage to apply as soon as possible as many companies review applications and start interviewing before the deadline!
Queen's Career Apprenticeship: Kingston
Queen's Arts and Science has partnered with the Kingston Economic Development Corporation to match soon-to-be graduating undergraduate arts and humanities students, such as yourself, with local employers to jump start your career in May. The program consists of a one-year, salary paid, career apprenticeship in beautiful Kingston Ontario, along with mentorship and networking opportunities to ensure your success long-term.

Make sure to stay connected about our info sessions, application deadlines and upcoming events.
Calling all writers!

On November 5, SSHRC launched its eighth annual Storytellers contest . SSHRC is once again challenging postsecondary students to show Canadians how social sciences and humanities research affects our lives and our world.
The contest is open to all students , graduate and undergraduate, enrolled at Canadian postsecondary institutions. The task is to tell the story, in three minutes or 300 words, of a SSHRC-funded research project —their own or a professor’s. Each year, a jury selects 25 finalists to receive a $3,000 cash prize and specialized training in research communications. At the 2020 Congress of the Humanities and Social Sciences, a second jury will select the final five winners, who will receive an expense-paid trip for their presentations to be featured at the prestigious  SSHRC Impact Awards .
For further details on this year’s Storytellers contest, please follow us on social media and visit our website.
Please note that participant questions should be addressed to Storytellers@sshrc-crsh.gc.ca .
Tri-SEP: Dual Placement Exchange Program
Extended Application Deadline: Monday, January 27, 2020

Extend your degree across three continents by participating in the Tri-SEP , a full year dual placement exchange program for Arts and Science students passionate about global environmental issues.
Tri-SEP is a full year exchange program that enables Arts and Science students to spend two consecutive terms abroad, first at the University of St Andrews in Scotland and the second at the National University of Singapore in Singapore, all while studying courses that focus on one theme: Global Environmental Challenges of the 21st Century.
This exchange program is open to Arts and Science second year undergraduate students studying one of the following academic plans: Global Development Studies, Geology, Geography, Environmental Studies, and Political Studies.

Helpful information pertaining to course options at partner universities are available online . Students can find application instructions and the application itself online too!

Applications are due by 4:30pm on Monday, January 27, 2020 . Please contact ipo@queensu.ca with any questions.
Do you have an idea to improve our spaces?

The Dean has launched a one-million dollar fund to provide financial assistance to initiate renovations to create accessible and inspiring facilities and infrastructure to catalyze learning, discovery, collaboration and community.  
Funding is awarded on a competitive basis and priority is given to submissions demonstrating strong alignment with the Faculty’s strategic priorities of Strengthening our Research Prominence, Enriching the Student Experience, and Supporting our People.
The deadline for applications is March 1st, 2020 .
The fund is open to anyone who wants to submit an idea to transform our spaces. Visit the Dean’s Initiative Awards page to apply.
We're Hiring - Student Facilitator Positions
The Student Experience Office , in collaboration with the Human Rights and Equity Office, is hiring student facilitators for our recently updated Inclusive Leadership Training: Leading, Including, Transforming (LIT). This 1.5 hour training explores basic foundations of equity, diversity, and inclusion (EDI) and equips students with leadership strategies and tools to foster inclusive spaces.

Our training is heavily influenced by our facilitators, so we are striving to hire a diverse group of students who are passionate about equity and anti-oppression work! This position is open to undergraduate & graduate students, and all identities are welcome.   
This position is open to undergraduate & graduate students, and all identities are welcome. If you have any further questions, please do not hesitate to reach out to Shara Francis-Herne, Diversity and Inclusivity Coordinator at  s.francisherne@queensu.ca .  
Student Academic Success Services (SASS)

Check out the  SASS website  for great tips and resources to start the new semester out on the right foot. Be prepared by creating a weekly schedule, attend workshops on improving your essay writing, or book a one-on-one appointment with a learning strategies advisor to go over your strength and areas of improvement for the Winter term. Sign up for your monthly newsletter here.
Are you following us?

Stay connected on social media! Follow Queen's Arts and Science on  Facebook  and  Instagram  for updates, news, events, giveaways, and more.
Chat with us  here
To book an Advising Appointment, call us at (613) 533-2470 or visit Dunning Hall
Thinking about unsubscribing? Please don't go! If you choose to unsubscribe from our emails, and later decide you want the valuable and timely reminders, we will not be able to communicate with you due to the Canadian Anti-Spam Legislation. We hope you will hold off on unsubscribing so that you don't miss important dates, timely reminders, and faculty-specific opportunities such as internships and exchanges.