AN UPDATE & FOR
WMLL SOFTBALL COACHES
THANK YOU SO MUCH for volunteering to be a WMLL coach! We truly appreciate the critical role you play & all that you do to make WMLL softball a fun, educational & rewarding experience for players & their families. In this period of great uncertainty, your role will be both more important & more challenging than ever.

As mentioned in an email to WMLL families, WMLL is continuing preparations for the 2020 spring/summer season in a responsible, thoughtful & fiscally prudent manner. To guide these efforts the WMLL Board has approved a situation management plan with guidelines for conducting activities critical to the WMLL organization, mission & upcoming season while protecting the health & well-being of WMLL players, families & volunteers and acting responsibly within our local, state, national & world communities.

WMLL will continue to share news & provide updates to all of you (as well as all WMLL families & volunteers) in a timely fashion. We remain excited about the opportunity to play ball as soon as it is safe & responsible to do so & hope that, until then, thoughts of spending time at the WMLL ballpark will provide some relief.



DRAFT
WMLL recently completed remote drafts for all baseball leagues via teleconferences/online meetings. We now want to complete remote softball drafts. Even though there are many unknowns re: the upcoming season, WMLL feels this is important to do so players will know what team they will be on, coaches can begin to communicate with their players, families will know that preparations are moving forward, & league officials can continue to work on set-up, planning & preparations.
Head coaches, please click HERE to let us know which draft date/time options work for your team.
While you cannot physically gather with your team after the draft, please try to communicate with them on a regular basis (maybe weekly) with a greeting, a link to an instructional video, or other fun activity.
TEAMSNAP
WMLL has begun to use TeamSnap as a league-wide management system. This will have many benefits for players/families, coaches & league officials.




Free Account
 For starters, all coaches get a FREE TeamSnap account.

As a first step, coaches need to "take control" of their team. You may have already done this. If not, check your inbox for an email from Scott Fossum with the subject line " Come and join Team # on TeamSnap!", then click on the link as shown to the right.

If you did not receive this email, please contact Scott Fossum at scottfossum@gmail.com 


Team Roster & Contact Info
Since WMLL is using TeamSnap league-wide, coaches will NOT have to enter (and should NOT enter) their rosters & player/family contact information. All this will push out to teams from the league very soon. For the time being, please sit tight...league officials are working to complete the rostering step for each league.

Also, please review the information that we have for your team's coaches HERE . Please send any additions or corrections to Brian Beutter at brian.beutter@gmail.com.


Game & Practice Schedules
WMLL is not releasing game schedules at this time due to the many current unknowns. When it is time to do so though, coaches will NOT have to enter this information either. It will push out from the league along with cancellations & rescheduled games.

Please remember that until further notice, WMLL teams cannot practice or hold in-person gatherings. When the situation changes, coaches easily can schedule practices & other team events in TeamSnap.

Team Communication, Player Availability & Welcome Message
For anyone that has not used a team management app before, two of the biggest advantages are the ability to easily communicate with your team and the ability to track player availability for practices, games, etc.

Please be sure to send out a welcome message to the players on your team to introduce yourself, share the team roster & remind families that there won't be practices or game schedules until further notice from WMLL. Feel free to send out links to instructional videos or other information that your players may find interesting.

TEAM NAMES
We are working to finalize sponsors & will assign team names ASAP, but not until all team names in any league are known. Until then, teams will be identified by the team number that ultimately will be used on schedules. Thanks for your patience!



BACK-GROUND CHECKS
WMLL requires all coaches to submit a volunteer application and undergo a background check every calendar year. Most coaches have already completed this requirement (thanks, coaches!) If you haven't, please do so right away. You should have an email from WEST MADISON LITTLE LEAGUE with the subject line “ WEST MADISON LITTLE LEAGUE Background Questionnaire Notification ” that contains a link to the application.

The application and background check are extremely important for two reasons. First and foremost, WMLL is committed to protecting the safety and well-being of our players and other children at our ballpark. Secondly, Little League International requires all local Little Leagues to conduct background checks on anyone who regularly interacts with players or teams.  

EQUIPMENT & JERSEYS
Until it is safe for teams to practice, WMLL will not be handing out equipment bags or installing the netting on the batting cages. We will order jerseys based on the individual size requests made during registration, so fit should be much better than in past years. Jerseys will arrive about 1-week before the start of games.



TEAM REPS (& Team Rep Meeting)
Please work with your team parents to identify a team rep. For new coaches, the team rep works closely with the coaches & assumes a variety of tasks designed to ensure good communication within the team and the smooth running of off-field team business.

The team rep meeting scheduled for April 8 is being postponed until a later date TBD. Once rescheduled, all team reps are strongly encouraged to attend to review the many ways that TeamSnap can make things easier for them (communications, volunteer scheduling, etc.)

The Annual field clean-up event scheduled for April 11 will also be rescheduled.
EDGEWOOD COACHING CLINIC
The youth baseball & softball coaching clinic with Edgewood College Head Coach Al Brisack scheduled for April 7 is being postponed until a later date TBD. Coach Brisack definitely plans on rescheduling this event & we will pass along information on it as it becomes available.
QUESTIONS?
Click  HERE  for information about whom to contact with questions about the current situation or the upcoming season.
Thanks again for coaching! Please stay safe!