Dear Elementary Parents/Guardians,
We are so looking forward to seeing you and your children next week. We have had to implement a number of new procedures for the health and safety of our students and staff. Please share this document with other family members that may need this information too.
As stated in the communication sent to you on Tuesday, September 15, students returning to in-person learning will be phased in over the first two days of school as stated below:
- Monday, Sept 28 – families with last names A-M on campus; all others remote
- Tuesday, Sept. 29 – families with last names N-Z on campus; all others remote
- All In-Person learners return to campus on Wednesday, Sept 29.
- Any In-Person learners who are observing the Jewish Holiday on Monday may elect to begin phasing in on Tuesday
Drop Off and Pick Up Procedures
Drop Off Times
Academic Day Students
In order to limit the number of children arriving at one time, please arrive at the time designated as follows each day:
A-M Please arrive between 7:45-8:05
N-Z Please arrive between 8:05- 8:30
All Day (Circle) Students
All children enrolled in our before and after school care program can either arrive between 7:00-7:45 or at the time designated by their last name above.
Drop Off Procedures
CDC guidelines recommend a “curbside” drop off and pick up procedure. Our procedures are designed to keep your family and our staff safe. Please read the procedures below carefully.
Parents are required to wear a mask during drop off and pick up times.
When you arrive, please pull up as far forward as you can in the carline. Remain in your car with your child/children and wait for a staff member to come to your car to complete a health screening. You will be handed a thermometer to take your child’s temperature and asked some health questions. We use contactless forehead thermometers. Please be sure your mask is on before a staff member approaches your car. Once the health screening is complete, your child can unload themselves from the car and enter the campus from the carline gates. Please make sure they have their face covering on prior to departing the car. Elementary I students will enter campus from the gate on the west side of the carline area and Elementary II will enter through the east gate. The turnaround must be used for departing the parking lot. Right turns only are permitted onto 28th St.
Academic Day Students
All Elementary children will go directly to their classrooms to wash their hands and sit down in their assigned work spot. Parents are not permitted to enter campus. Please remind your child to practice social distancing when approaching the gate and while walking to their designated classroom.
All Day (Circle) Students
All Day children that arrive prior to 7:45 will receive a health screening in carline (as described above) and enter through the carline gates. Our morning Circle will be held on the Davis patio. Students should walk into the Davis patio with their belongings. Once there, students will wash their hands and will sit down in their assigned spot. They can draw, read, or play a game. At 7:45, children will be dismissed to head to their classrooms.
We need to reduce bottle-necking of students in any one entrance; therefore, some students will enter through the front door of their classroom and some will enter through the back door (in the outdoor environment). Staff members will be present to guide the students, but it would be helpful for parents to discuss which entrance your child will use.
Tammy’s students, Megan’s students, and Christa’s students will enter through the front door and wash their hands in the classroom.
All other children will enter through the back door in the outdoor environment after washing their hands in the outdoor environment.
Pick Up Procedures for Academic Students
To avoid students congregating in the carline area, students will be waiting in their classrooms until their parent arrives. When you so arrive to pick up your child, please pull as far forward as you can in carline. Please remain in your car and a staff member will escort your child to the car. Please be patient with this process. Displaying your child(ren)’s carline signs on your dashboard will help move things along. The turnaround must be used for departing the parking lot. Right turns only are permitted onto 28th St.
Pick up for Procedures for Circle Students
When you arrive to pick up your child, please park in the north parking lot. Then put your face covering on and approach the east gate labeled “Circle” and ring the doorbell. Your child will be brought to you.
Non-Scheduled Drop Off /Pick up
We strongly encourage parents to drop off and pick up their child at the scheduled time. However, in the event you should arrive outside of your scheduled times, please follow these procedures:
Late Drop Off - Pull into a parking space and park. You and your child will then approach the gate on the west side of the carline area (labeled Staff and Unscheduled Drop Off/Pick-Up Gate). Ring the doorbell (yes, we have a mounted doorbell) and remain there until someone comes out to do a health screening and temperature check. Your child will then walk to their designated room and you will return to your car. Parents are not allowed to enter the campus.
Early Pick Up (prior to 3:00) - Pull into the admin office parking lot. Call the office to let them know you have arrived (602-955-2210, Option #2. The receptionist will contact your child’s class and your child will exit through the gate west of the office. Please remain in your car until you see your child approaching.
We ask for your patience as we navigate this new process. We may need to adjust these procedures, if necessary, to protect the health and safety of our families and staff.
If you have any difficulty, please call the office at 602-955-2210 Option #2.
Carline Health Checks
If a student has a temperature of 100 degrees F or above, or a parent answers yes to any of the screening questions, the student will need to return home.
We strongly discourage carpooling during this time due to the inability to social distance and for us to get an accurate health screening of non-family members. If that is absolutely unavoidable, for safety reasons every person in the car needs to wear a mask and windows should be open for as long as possible. If your child is riding in a carpool, we are relying on you to do a screening of your child for symptoms prior to them leaving home.
Gates Will be Locked
As per CDC and Maricopa County Health Department recommendations, limiting access to school buildings is a critical mitigation step. Therefore, parents will not be allowed onto campus unless absolutely necessary. Gates will be locked except during drop off and pick up times; however, parents must use carline and remain in their cars during those times.
Walkers/Bikers – this is a new procedure
Students either walking or biking to school will need to enter campus from carline on the north side of the elementary campus. They will receive their health check, store their bike (if applicable) and proceed to their classroom. Bikes will be placed along the inside of the fence lining carline. If your child will be walking or riding their bike, please COMPLETE THIS FORM by 4:00 on Friday, September 25. At the end of the school day, walkers and bikers will be released from the gate on Meadowbrook Avenue. Parents meeting their walkers will need to wait outside the gate.
We have an isolation room designated to be used should a student exhibit COVID-like symptoms while at school. A list of symptoms can be found HERE. Please share this VIDEO showing the isolation room procedure with your child(ren).
Low Threshold for Illness
We need everyone’s understanding and patience regarding decisions to send students home if symptoms appear while at school, and with necessary home isolation and quarantine restrictions. We completely understand that this may cause undue frustration and inconvenience.
Our highest priority during this time is keeping everyone safe. That can only be accomplished by everyone supporting the school’s protocols and procedures. Please make arrangements for someone to be on call should we need to have your child(ren) picked up because, even if a student is exhibiting only one of the COVID related symptoms, they will be sent home.
Student/teacher/assistant sent home with symptoms –this notification will be given to them
Student/teacher/assistant sent home with symptoms or calls absentee line with symptoms – class will receive this notification
Student/teacher/assistant confirmed case – class will receive this notification; any close contacts will be notified directly; notification to whole Villa community will be sent by email
Wearing a face covering is a critical piece in minimizing the spread of the coronavirus. One of the key reasons our staff felt comfortable with the school reopening for in-person learning was that face coverings were being required. Please read the school’s FACE COVERINGS POLICY HERE. You can learn more about acceptable face coverings on the Maricopa County Department of Public Health WEBSITE. In addition, please share this VIDEO ABOUT FACE COVERINGS with your child(ren).
Symptom Screening at Home
Please keep your child at home if they are exhibiting any of the following COVID-19 symptoms and call the absentee line at 602-955-2210 option #1.
- Fever (greater than or equal to 100 F
- Subjective chills
- Shortness of breath or difficulty breathing
- Muscle or body aches
- New loss of taste or smell
- Sore throat
- Congestion or runny nose
- Nausea or vomiting
Check for CDC symptom updates HERE
Home Isolation/Quarantine Guidelines
Please familiarize yourself with the home isolation and/or quarantine guidelines that must be followed should your child(ren) either exhibit symptoms, test positive for COVID-19 or are a close contact to someone who has tested positive. Please read the information below from Maricopa County Health:
- Isolation Guidance Flow Chart
- Quarantine Guidance for Household and Close Contacts
- Home Isolation Guidance for People with COVID-19
A copy of the school’s revised mitigation plan is available on our website. You can access it HERE.
Immunizations, Flu Shot
All students in Arizona must be up-to-date with their immunizations before they can attend school. The health aide has been sending out notifications to any families who need to update their child(ren)’s immunizations. It is also highly recommended that everyone receive a flu shot as well.
Preparing for Return to School
Here is a HELPFUL FLYER on ways you can prepare your child(ren) to return to school.
If Your Child is Absent from School
Should your child(ren) need to home isolate or quarantine, teachers will provide school work for them to complete while they are out of school. If they are too ill to complete the work, please communicate that to your child(ren)’s teacher(s).
Elementary Campus Map
To give you some guidance on where different entry points and waiting areas are located, please reference this MAP
of the Elementary campus.
We appreciate your partnership during this time of reopening. If we all stay vigilant and practice what we know to be effective mitigation strategies, we will be able to keep the school open and our students at school in person.
Margo S. O’Neill, M.Ed.
Head of School