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Dear Primary School Families,
On behalf of the entire Primary School Staff, we’d like to extend a warm welcome to your family. The primary years are filled with excitement and wonder. Each day at Indian Hill Primary we strive to create the conditions that allow children to learn, fail, celebrate, and grow. Whether this year marks the first time you will send a child off to school or the last in a long line, you will find that the Indian Hill experience truly begins at the Primary School.
Throughout the year, we will have many opportunities for you to see what school is like from our one-on-one meetings before school to our exciting musical performances, from being a classroom volunteer to a mystery reader, and you won’t want to miss several evening events that will showcase student work and the home connection.
The best way to stay abreast of school events is to subscribe to Constant Contact (do this by searching “subscribe to newsletter” on our website), follow our Instagram and Twitter @ihprimary, and communicate directly with your child’s teacher(s). You won’t miss a thing by making those your go-tos. You may even find that our weekly videos and classroom spotlights will be your favorite social media follows!
As you soak up the summer sun, make a few more memories, and plan for the family traditions and new schedules that signal the start of a new school year, please note the information that follows. Should you have additional questions concerning the opening of school procedures or regulations, please contact Mrs.Weaver or Mrs. Sherf in our school office between 8:00 a.m. and 4:00 p.m., Monday through Friday (513) 272-4754.
Calendar for School Opening*
- August 12 and 13 One-on-one meetings with teachers/students/guardians (by appointment only)
- August 14 NO SCHOOL for PS students
- August 15 First Day of School for students K-2
- September 1 NO SCHOOL-Labor Day
*In lieu of parent information nights, 1:1 appointments will give you time to know your teacher, ask questions, and receive parent information material. Feedback from families helped us create the most welcoming event possible. Thank you!
Student Class Assignment
This year, you can access your class placements, report cards, and attendance all in one place called PowerSchool. If your student is new to the district, you will receive a separate email with detailed instructions on how to access the website and convenient app. Once you create your account, you will get a verification link in your email. Upon receiving that email link, you will have 24 hours to finalize your account. After creation of your online account, you will want to download the app separately (directions will be provided in the email). Finally, you will need a code to access IHPS in the App: PPJK. If you do not receive information about PowerSchool by August 1, 2025, please email Veronica Weaver at veronica.weaver@ihsd.us. If you already have a PowerSchool account, you will be able to log in with your existing login credentials.
Schedule your one-on-one appointment with your child’s teacher
Once you know your child’s teacher, visit the Primary School Smarter Start Site to sign up for your child’s teacher meeting on 8/12 or 8/13. These one-on-one teacher/student/guardian meetings are so important for starting the year off together. Additionally, the meetings are in lieu of a whole-group back-to-school meeting in the evening. Information about the purpose and goals of the meeting can be found when visiting the site that is linked above.
School Start Time
- School begins promptly at 8:45 a.m. Doors open at 8:30 a.m.
- Kindergarten students end their day and begin loading buses and cars at 1:45 p.m.
- First and Second Grade end their day and begin loading cars and buses at 3:22 p.m.
Pick Up Patrol
Please be on the lookout for an email regarding Pick up Patrol, our dismissal system. It will come a few days before school starts and must be accessed and completed for dismissal on the first day of school. This program allows you to give the office and the teacher details of your child’s day and ensures we dismiss them correctly. You may report an absence, make a child a car rider, report staying after school for a club, tell us about an early dismissal, etc. Changes in a child’s day must be made by 2:30 p.m. for 1st and 2nd graders and 12:30 p.m. for Kindergarteners.
Transportation
Route information will be available on the Stopfinder app August 4th. Even if you have deleted the app you can download it again and sign in as normal, you can even reset your password if you forgot it. If you have never had the app please call the transportation office and we will send you an invite. Learn about Stopfinder features here. Transportation phone: 513-272-4530
Important route changes you need to know about - here!
Car Rider Update
While we highly recommend using our world class transportation department for your child’s arrival and departure to school, you may have occasion to drop-off or pick-up your child by car. Please review the map below. To ensure the safety of all children, we will only release children to familiar adults which can take time at the beginning of the year. If your family would like to be walkers, please notify the school and arrive well before drop-off and pick-up begin.
School Lunch
As part of each student’s morning routine, they will be asked if they are buying or have packed a lunch. Monthly lunch menus will be posted on a third party site called Nutrislice which also contains nutrition and allergen information for lunch items. The school lunch price is $3.50.
Online Annual Update System-Final Forms
The annual update must be completed prior to the first day of school. This system will provide the contact and medical information the District needs each school year. You will not receive a separate paper Emergency Medical Form or other forms to update. You must go into Final Forms to complete this information prior to the first day of school. After you submit your information, you may need to download a PDF packet of other forms that will also be needed. They are described below:
Medical Forms
- For prescription medication, please download the Prescription Medication Permission form available in Final Forms. This form must be completed by a physician prior to the first day of school for medication administration during the school year.
- Any changes in this information throughout the year should be reported to the school office immediately. This is critical for us to have in case of emergency. If you need assistance with Final Forms, please do not hesitate to contact the office at (513) 272-4754.
Rules and Regulations
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The student/parent handbook is available through Final Forms. You will be asked to review the handbook and “sign off” in Final Forms. The Student Handbook can also be found on our website.
School Supplies and Fees
This year, we are making significant changes to our school fee structure that will benefit you and provide more transparency on what materials are purchased for your child. This is the first time in over a decade that we have reviewed and adjusted our school fees. The district plans to review fees on a three-year cycle moving forward.
We’ve worked closely with vendors to reduce costs through bulk purchasing and have identified ways to streamline what families need to provide. As a result, beginning this school year, families will no longer be responsible for purchasing school supplies from a supply list. All necessary supplies—including items such as crayons, notebooks, folders, pencils, and more—will be provided directly by the school.
In addition, for the first time, we will also provide students with high-quality headphones (Kindergarten only) and curriculum-aligned workbooks (Grades 1–2), items which have not been included in past fees.
Below is the updated fee structure by grade level:
- Kindergarten: $55 - Includes all school supplies ($34) and headphones ($21)
- 1st Grade: $60 - Includes all school supplies ($40) and a curriculum workbook ($20)
- 2nd Grade: $80 - Includes all school supplies ($35) and two curriculum workbooks ($45)
These fees are carefully calculated to reflect actual costs and ensure every student has consistent, high-quality materials starting on the very first day of school. This change will ultimately save families time and money while ensuring equitable access to resources for all students.
If you have any questions or concerns about the new fee structure, please don’t hesitate to reach out. As always, we are here to support your child’s success.
Finally, in partnership with PTO, we encourage you to join as a PTO member each year. Your membership is vital to their ability to continue to fund field trips, special events, kindergarten shirts and MORE.
You can join by following this link: Link to 2025-2026 Membership
Let’s have a great year TOGETHER!
Cash Hayden, Principal
Cristina Smith, Assistant Principal
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