Infant & Toddler

Connection of Virginia

February 2024

PART C UPDATES

TRAC-IT Need To Knows


The ITCVA website has a page dedicated to TRAC-IT. There you will find updates, webinars and helpful samples and documentation tools. Keep an eye on the email section for the most up to date information.


TRAC-IT SUPPORT:

Email: VATRACITSUPPORT@ssg-llc.com

Phone: (804) 508-7229

https://www.itcva.online/trac-it

State Systemic Improvement Plan (SSIP)

ITCVA is committed to supporting the social-emotional needs of children and families. The ultimate goal of the current SSIP is to improve the percentage of infants and toddlers who substantially increase their rate of growth in the area of positive social-emotional skills (including social relationships) by the time they exit early intervention.


Check out meeting minutes for the current workgroups brainstorming sessions for supports, strategies and services.


To view the most current SSIP:

SSIP-2: The Plan

(Updated for 2024)

2024 Family Survey


Timelines for conducting the 2024 family survey are as follows: 

 

Data submitted to ODU - 2/15 

The Part C office will run the report from TRAC-IT and send it to ODU securely so they can begin the survey process. 

Flyers begin mailing - 3/1 

Samples for the fliers, survey and cover letter can be found on our website on this page https://www.itcva.online/itcva-resource-library under Family Survey 

 

Wave 1 begin mailing - 3/29-4/5 

For families who have included their email address, the survey will be emailed directly to them. For the rest of the families the survey will be mailed to the address supplied.  Languages included in this years survey include Arabic, Mandarin, Farsi, Korean, Urdu and Vietnamese languages. 

 

Wave 2 begin mailing - 4/19-4/23 

Families who did not respond to the first round of surveys will receive a second copy of the survey to increase the overall response rate. 

 

Calls begin to localities with less than 15 completes - 5/14-5/21 

These calls are intended to increase each systems survey response to have a representative

Annual Early Intervention Report to the Public FFY22/SFY23


The U.S. Department of Education, Office of Special Education Programs (OSEP) requires states to annually report to the public a compilation of the State’s data on a required set of monitoring indicators for each local early intervention system (LEIS) in Virginia. The required compilation was completed and posted to the ITCVA website on December 15, 2023, and will be reported to OSEP in the State Performance Plan/Annual Performance Report (SPP/APR) submitted in February 2024. 


Although localities received their individual results for FFY22/SFY23 (July 1, 2022 – June 30, 2023) on September 30, 2023, we encourage you to visit the public reporting section of the Infant & Toddler Connection of Virginia website for more information and to review the compiled statewide results. (Look for Public Reporting 2023 under Annual State and Local Monitoring Data.) 


SAVE THE DATES

Description:


Join Us March 8th @ 12-1 pm EST

to discuss and reflect on the Child Outcome Summary (COS) Process. Gather your team together to explore successful strategies for painting an accurate picture of each child's functional development when determining COS ratings.

Registration

3/19/2024 1:00-2:00 PM

Description:

This webinar, presented by the Virginia Department of Behavioral Health and Developmental Services and the Department of Education, will provide information about the transition from Early Intervention Services (Part C) to Early Childhood Special Education (Part B). The webinar will discuss Federal and State regulations, decisions that can be determined locally, program eligibility, as well as tips for how the two systems can collaborate to support families and support a smooth and timely transition. Anyone involved in the transition from Part C to Part B is encouraged to attend.

Registration

Pyramid Model Kickoff

March 20th, 12-1 pm


"Stay tuned" for a registration link for the

Pyramid Model Framework Kickoff.


PROMOTING SOCIAL-EMOTIONAL DEVELOPMENT

Pyramid Model Framework

What the Research Says

Watch this archived webinar by Mary Louise Hemmeter as she discusses the research that shows that the Pyramid Model is effective for supporting children's social-emotional development, and preventing and addressing their challenging behavior.

PROFESSIONAL DEVELOPMENT

A GEM YOU MIGHT HAVE FORGOTTEN?

WHAT YOU MIGHT HAVE MISSED?

WHAT'S COMING

UP NEXT?

Developmental Services in Early Intervention resource  

Creating Connections to Shining Stars Conference

Call for Proposal open until 2/9

Kaleidoscope Spring 2024 will be March 26th. Register here.

It's February and Transition Season is Coming Soon


While transitions may occur throughout the year, annual referrals for Part B early childhood special education frequently begin during the winter months in preparation for the April 1st referral deadline.


Transition Resources

RESOURCES

PODCAST DESCRIPTION:

Early interventionists (EIs) play a critical role nurturing the relationship between the caregiver and child to enhance all children’s social and emotional development to promote successful future outcomes. This podcast focuses on infant mental health topics that support the emotional well-being of all families. Join us to listen and reflect to promote meaningful moments for all families in early intervention.


This podcast is a collaborative effort from the Virginia Department of Behavioral Health and Developmental Services (through a contract with the Partnership for People with Disabilities/VCU). 

On Demand Link to Listen

National Deafblindness Resources Available


The National Center on Deafblindness (NCDB) is part of a network of projects for children and youth (birth through 21) with deafblindness. It supports state deafblind projects. States assist educators, agencies, and organizations in acquiring the knowledge and skills to help children with deafblindness learn, access the general education curriculum, and successfully transition to adult life.

  • 2022 National Deafblind Child Count Report offers extensive information on the population of children in the U.S. who are identified as deafblind, ages birth through 21.
  • NCDB/ATLAS Brief on Assessing Dual Sensory Loss is the third brief co-produced by the National Center on Deafblindness and Accessible Teaching, Learning, and Assessment Systems (ATLAS). It covers the impact of suspected dual sensory loss on communication and learning and offers recommendations for assessment.
  • Tools to Employ and Support Interveners, now available in Spanish, describes the work interveners do to provide one-to-one support for a child who is deafblind. It includes detailed information on interveners' roles and responsibilities, navigating the employment process, and training and certification.
  • Identification of Usher Syndrome, now available in Spanish, provides details on the types of Usher, how it is diagnosed, how it impacts learning, and much more.

Source: https://www.nationaldb.org/

EMPLOYMENT OPPORTUNITIES

Local early intervention system managers (LSMs) or their designees, or directors of programs that contract with one or more local early intervention systems in Virginia, are invited to submit employment opportunities for posting.

  • ITC Blue Ridge | EI Case Manager | Posted 2023-10-18 | PDF



  • ITC Piedmont | Internship | Posted 2023-10-03 | DOCX

ITCVA DIRECT ACCESS

INFANT & TODDLER CONNECTION OF VIRGINIA

Looking for the most up-to-date version of the Part C Practice Manual...upcoming meeting dates...or even a new career opportunity? You'll find plenty of helpful information on the Infant & Toddler Connection of Virginia's early intervention website! Be sure to visit and bookmark itcva.online.

MEDICAID ENROLLMENTS

If you have questions about enrollments for children with Medicaid please

contact Keisha White at keisha.white@dbhds.virginia.gov.

EARLY INTERVENTION CERTIFICATION



For questions about intial certification of practitioners, contact Anne Brager- 804-664-2462.

For questions about re-certification of practitioners, contact David Mills • 804-317-7776

For questions related to completing the online application, contact VATRACITsupport@ssg-llc.com or from 8AM-5PM ET by calling 804-508-7229.

Infant & Toddler Connection of Virginia is part of the Department of Behavioral Health and Developmental Services

https://www.itcva.online/itcva-staff-1

1220 Bank Street, 9th Floor, P.O. Box 1797, Richmond, Virginia 23219-1797

Main Office: (804) 786-3710 • Main Fax: (804) 371-7959

DMAS RESOURCES

DMAS Early Intervention Support


For specific Medicaid questions related to billing and supports for Early Intervention, please use these emails:

M4EarlyIntervention@dmas.virginia.gov:

CCCPlusEarlyIntervention@dmas.virginia.gov

1220 Bank Street
Richmond, VA 23219
(804) 664-2462