Infant & Toddler

Connection of Virginia


June 2023

PART C NEWS

Service Coordination EI Certification Update


Many systems across the state have experienced difficulty filling open service coordination positions. In an effort to increase the number of available candidates, we have broadened the EI service coordination certification requirements to recognize applicants with a degree in criminal justice using the category of “other” qualifying degrees. Review of transcripts from recent applicants with degrees in criminal justice show course work included classes in psychology, sociology, advocacy, ethics, communication, and human development, all relevant to service coordination.


We hope this addition aids in finding qualified applicants.

TRAC-IT Need To Knows


Full Implementation of TRAC-IT:


Phase 2 (full implementation) of TRAC-IT will launch on December 11, 2023. Beginning on that date, all required data must be entered either directly in TRAC-IT or through an electronic health record (EHR) upload. 

Please note the following TRAC-IT reminders:


User Education Hours – SSG will hold three User Education sessions over the summer to address common questions they receive and answer other questions you may have. These will be an excellent opportunity for veteran TRAC-IT users and newer users to increase their confidence as we move toward Phase II implementation in December. During each session, SSG will complete a walk-through of a task(s) in TRAC-IT that users often have questions about and then respond to questions on that or other topics. Session dates and times are as follows:

  • June 27, 2:30 - 3:30
  • July 19, 2:30-3:30
  • August 22, 2:30 - 3:30


You can register using this link and only need to register once to participate in all three sessions: https://attendee.gotowebinar.com/register/2855613547770411611


TRAC-IT SUPPORT:



A NEW RESOURCE


TRAC-IT Documentation Tips From the Monitoring Team


First Visit Notes/Timely Initiation of Services

Uploading Documents to TRAC-IT

Naming Documents

Double-Checking Dates

User Errors

Public Health

Emergency Has Ended

The federal public health emergency in place due to the COVID-19 pandemic ended on May 11, 2023. Immediately upon the end of the public health emergency, we must follow new DMAS telehealth rules. The most important news is that the option to deliver early intervention services via telehealth is not ending.



Click here for the new requirements associated with telehealth that went into effect when the public health emergency ended.

State Systemic Improvement Plan (SSIP)

ITCVA is committed to supporting the social-emotional needs of children and families. The ultimate goal of the current SSIP is to improve the percentage of infants and toddlers who substantially increase their rate of growth in the area of positive social-emotional skills (including social relationships) by the time they exit early intervention.


Check out meeting minutes for the current workgroups brainstorming sessions for supports, strategies and services.

The Pyramid Model for Promoting Social Emotional Competence in Infants and Young Children


Visual Supports for

Routines, Schedules, and Transitions


Visual supports can help children learn new skills and prevent challenging behavior. Visuals help young children learn and follow routines by helping them understand what is happening “now” and what is going to happen “next.” Visuals serve as reminders for verbal directions and help children know exactly what is expected of them.

INFANT MENTAL HEALTH ENDORSEMENT


Learn More

The Virginia Infant Mental Health Endorsement demonstrates that an individual has completed specialized education, work, in-service training, and reflective supervision/consultation that have led to competency in the promotion and/or practice of infant/early childhood mental health. Endorsement will inform prospective employers, agencies, and peers about culturally sensitive, relationship focused practice promoting infant/early childhood mental health.



PROFESSIONAL DEVELOPMENT

A GEM YOU MIGHT HAVE FORGOTTEN?


Caregiver Perspective: Raising a Child with an Incurable Diagnosis 

archived webinar from DEC’s Infant Mental Health Community of Practice

WHAT YOU MIGHT HAVE MISSED?


Happy Early Intervention Awareness Month


Neuro-Developmental Approach to Creating a Strong Foundation for Social-Emotional Learning in Infants and Toddlers 

Presented by: Ann-Bailey Lipsett, M.Ed.


WHAT'S COMING

UP NEXT?


Register Now for Talks on Tuesdays - Supporting Families when Factors Interfere with Typical Social-Emotional Development (June 6th from 12-1 pm EST)

EMPLOYMENT OPPORTUNITIES


Local early intervention system managers (LSMs) or their designees, or directors of programs that contract with one or more local early intervention systems in Virginia, are invited to submit employment opportunities for posting.

  • ITC Arlington County | School Health/Behavioral Health Therapist (Licensed) | Posted 2023-05-26 | LINK
  • ITC Virginia Beach | Human Services Educator II | Posted 2023-05-22 | LINK
  • ITC Richmond | Service Coordinator ** Hybrid Telework ** SIGN-ON BONUS ELIGIBLE ** | LINK
  • ITC Central Virginia | Service Coordinator | Posted 2023-05-01 | LINK
  • ITC New River Valley | Service Coordinator | Posted 2023-04-13 | LINK
  • ITC Western Tidewater | Service Coordinator | Posted 2023-04-10 | LINK
  • ITC Blue Ridge | Part C Service Coordinator | Posted 2023-04-03 | LINK
  • ITC of Western Tidewater | Speech Language Pathologist | Posted 2023-03-21 | PDF



ITCVA DIRECT ACCESS

INFANT & TODDLER CONNECTION OF VIRGINIA

Looking for the most up-to-date version of the Part C Practice Manual...upcoming meeting dates...or even a new career opportunity? You'll find plenty of helpful information on the Infant & Toddler Connection of Virginia's early intervention website! Be sure to visit and bookmark itcva.online.

MEDICAID ENROLLMENTS

If you have questions about enrollments for children with Medicaid please

contact Keisha White at keisha.white@dbhds.virginia.gov.

EARLY INTERVENTION CERTIFICATION



For questions about intial certification of practitioners, contact Anne Brager- 804-664-2462.

For questions about re-certification of practitioners, contact David Mills • 804-317-7776

For questions related to completing the online application, contact VATRACITsupport@ssg-llc.com or from 8AM-5PM ET by calling 804-508-7229.

Infant & Toddler Connection of Virginia is part of the Department of Behavioral Health and Developmental Services

https://www.itcva.online/itcva-staff-1

1220 Bank Street, 9th Floor, P.O. Box 1797, Richmond, Virginia 23219-1797

Main Office: (804) 786-3710 • Main Fax: (804) 371-7959

DMAS RESOUCES

DMAS Early Intervention Support


For specific Medicaid questions related to billing and supports for Early Intervention, please use these emails:

M4EarlyIntervention@dmas.virginia.gov:

CCCPlusEarlyIntervention@dmas.virginia.gov

1220 Bank Street
Richmond, VA 23219
(804) 664-2462