Greetings to all - Park your broom and sit for a spell! With classes in full swing and haunted festivities ramping up this October, the Workday SIS team wants to connect with you, our instructional core, and share information and news on the Workday Student Implementation project.

In this edition of the SIS Instruction Newsletter we provide project updates, new ‘Tricks & Treats’ (useful tips) that the team has learned in recent training sessions, and an introduction video about Workday Student. This edition also spotlights a Crosswalk Term of the Month and a Fast Fact about the Workday platform.

Because you’re a part of Instruction/Academic Affairs at ACC, you’re receiving this newsletter to learn more about the Workday SIS implementation, which will affect your daily work in the future.

Workday Student Project Updates

The Architecture and Configuration (A&C) phase begins this month, a significant milestone in the SIS project. We recently finished the planning stage of this project, and now we're moving into reviewing and building the requirements for the software. Workday refers to this as the Architecture and Configuration phase. 

Workday consultants will return to campus this month to meet with committed teams across ACC to conduct step-by-step activities that examine how we manage business processes. The consultants will listen to our needs, discuss their solutions and capabiltities, and work to configure the software to our specific requirements.

The college is actively working on an updated comprehensive communication plan for this project. This plan will serve as our guide for maintaining transparent and efficient communication as we move forward.

The SIS Instruction Team completed Business Process Management (BPM) training this September. This vital training allows our team to thoroughly map visual representations of ACC instructional processes efficiently and effectively for a smooth transition.

**This Workday SIS Team focuses on the processes for Instruction/Academic Affairs. Student Affairs also has a Workday SIS Team that focuses on SA Services.

Tricks & Treats

**This section focuses on helpful tips that our team has discovered while participating in SIS trainings. These ‘Tricks & Treats’ are functional NOW in our current Workday employee site. Give them a try when you have a chance!

TRICK: “Three Letter Search Function”

You can type the first 3 letters of a word into the search bar to find application results.

For example, “View Job Requisition” can be searched by entering: “Vie job req."

*Search bar is not case sensitive*

Below are additional examples - give it a try!

1. “ACC Budget vs. Actuals” = ACC bud v act
2. “Create Course Section” = Cre cou sec
3. “Find Course Section” = Fin cou sec
4. “Create Smart List” = Cre sma lis
5. “View Financial Aid Package” = Vie fin aid pac

You can also find all search prefixes by entering "?" in your Search box. 

*Remember, that only search results that you have access to will be displayed*

Treat: “Blue is a Clue”

If a word or number is highlighted in blue, the user can click on it and it will link to more detailed information. 

For example, if a requisition number is highlighted blue, you can click on it and it will take you to a detailed report on the specific process of that particular requisition.

OR if a job title is highlighted in blue, you can click on it to find more info on the position, employee contact, affiliated cost center, and hierarchy of the title.

Featured Video: “Workday Student Experience”

Crosswalk Term the Month

Fast Fact about Workday

Workday is used by more than 10,000 organizations around the world and across industries. Around the globe, Workday services request more than 1 million users per hour.

Training Survey - Requesting Feedback

We would like to hear from YOU, as we continue moving forward on the SIS project. Please complete this short survey on your preferred training modalities, feedback, suggestions about the project, and how you would like to engage in the SIS Implementation at ACC by end of day October 31, 2023.

The image below captures the response results of one of the key questions from our September survey. "How would you like to participate in engaging and providing input/feedback into Workday Student processes, updates and training modalities?"

Contact Us

If you have questions about the instruction component of Workday SIS, inquiries concerning faculty engagement, or have training suggestions, please contact sisinstruction@austincc.edu.

Please note that this newsletter and the above survey are for Instructional faculty and staff only. For feedback, requests, or other information for Student Affairs employee training, please contact sasisteam@austincc.edu.