Supply Chain Management News
January 25, 2021
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Dear Campus Community,
Supply Chain Management (SCM) would like to inform you of important updates and events.
This month's features:
- NEW:
- Toggle Button to Try the New Shopping Experience
- Home Depot-Pro Punch-out Catalog
- Updated BearBuy Training Schedule
- Updated Strategic Sourcing Web Pages
- Apple Products from CDW-G
- Preferred Primary Suppliers:
- Steelcase/One Workplace
- Medline
If you have any questions, please contact the BearBuy Help Desk at
Thank you for your continued support,
Supply Chain Management
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NEW: Toggle Button to Try the New Shopping Experience |
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Effective Monday, January 25, 2021, the BearBuy homepage will now display a toggle button at the bottom right hand corner. This toggle has been enabled to allow users to turn on/off a new shopping experience expected to go live later in the year.
We encourage you to try this new shopping experience since it includes a new look and feel for not just the BearBuy landing page, but for requisitions, purchase orders, invoices, and approvals as well!
While using the new shopping experience, you will see a Got Feedback? link located beneath the toggle button. You are more than welcome to submit any feedback you may have when using it.
Any feedback provided will be submitted directly to the Jaggaer software platform company that hosts BearBuy.
For instructions on how to use the new toggle button and submitting your feedback on the new shopping experience, click on the following link:
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NEW: Home Depot-Pro Punch-out Catalog |
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Also effective Monday, January 25, 2021, the Home Depot-Pro punch-out catalog is now available!
Check out this new catalog for your facility supplies needs!
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NEW: Updated BearBuy Training Schedule |
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The BearBuy Solutions team is pleased to announce an updated training schedule for the new year! This new schedule includes rotating topics that are available throughout the year and on an ad hoc basis.
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NEW: Updated Strategic Sourcing Web Pages |
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The Strategic Sourcing team is pleased to announce an updated website! This new website was given a facelift and now includes updated contract and supplier contact information for Temporary Staffing agreements.
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Apple Products from CDW-G |
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Did You Know? CDW-G offers Apple products with better rates and quicker lead times!
Check out the CDW-G punch-out for your Apple products needs!
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Preferred Primary Supplier: Steelcase/One Workplace |
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Steelcase and One Workplace remains Berkeley's preferred primary furniture supplier. Their product line has expanded in the last year to include new models and lines suitable for use at both campus and home offices.
For a sneak peek at some of their newest contracted lines, please visit:
https://www.oneworkplace.com/tourWP2030
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Preferred Primary Supplier: Medline |
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As a reminder, Medline is a preferred supplier of medical and surgical supplies for UC Berkeley, including PPE and consumables for clinical and research purposes.
Additionally, please contact our dedicated Account Manager, Dana Kenney for any custom, urgent, or volume order requests:
Dana Kenney, Account Manager
Phone: 818-480-0549
Email: DKenney@medline.com
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Order Status
Please note that your SCM assigned Buyer will not receive the requisition until it has been approved by the department Org Node approver.
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Expediting an Order
If an order warrants expedited handling, please change the priority on the requisition to "Urgent". If you have already submitted the requisition, please contact your assigned Buyer via email and be sure to include the requisition number.
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Who is My Department's Assigned Buyer?
If you are unsure of how to start your purchasing transaction, contact your Buyer for assistance by using your Org Node and Department Name to find your assigned Buyer located in this matrix.
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Splitting Chart of Accounts (COA) At Header Level Vs. Line Level
Splitting COA at the Header Level will apply the split to all lines on the PO.
Splitting COA by Line Level allows you to customize COA percentage allocated to that specific line. BEST PRACTICE for Subaward: Put line 1 COA at the header and then edit each line with their own unique COA.
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SCM Service Level Turnaround Times
Urgent requests will be handled on a first-in-first-out basis. Standard turnaround time (Service Level Agreements) for purchase and contract types are available on our Service Level web page.
Please be aware that contract negotiations with suppliers may cause delays.
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Ship To Address vs Final Destination
A Ship To Address is the address that is sent to the supplier. When the supplier is delivering items, they will deliver to the ship to address (which is also visible on the PO they receive).
A Final Destination code is an address only associated to UC Berkeley. Final destination code are used when departments have a central receiving location. The ship to address is the central receiving facility. When the packages are received, the department central receiver looks the PO up in BearBuy and looks for the final destination code. The final destination code is then the office/room number of where shopper needs the items. Final destination codes are never sent to the supplier and are NOT reflected anywhere on the PO.
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Below are links to the BearBuy homepage, instructional aids, training courses, and information on how to create Service Now tickets for BearBuy related issues.
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Whether you are an experienced or a new BearBuy shopper, it is always best practice to attend an in person training session with a designated BearBuy trainer. If you are interested in attending a BearBuy “Basics for Shoppers Training”, please click the training courses link above to sign up for our next class. We look forward to your attendance and being of assistance to better serve you! |
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