Chad's Corner

January 2023

Form W-4: Employee's Withholding Certificate

As a reminder, employees claiming exempt status on Form W-4, must give employers a new W-4 claiming exempt status by 02/15/2023. If an employee doesn't give you a new Form W-4, employers must withhold tax based on the last valid Form W-4 for the employee that doesn't claim exemption from withholding or, if one doesn't exist, as if he or she is single with zero withholding allowances.

IRS 2023 Form W-4

Changes to Minimum Wage

In times of crisis, preparation can bring a lot of comfort. And during a year when it seems that anything is possible, ADP® Comprehensive Services wants to arm you with tools and information to prepare for any upcoming winter weather that may impact you or your employees.


To help, ADP created a Winter Weather Readiness Guide to help you prepare for HR responsibilities that you may encounter should winter weather strike, so you can focus on what’s most important: you and your team’s safety.


In addition to the Guide, below are a short list of resources that will put you in contact with someone to help you manage everything from the emotional stress of disaster, to securing essential pay and other services for yourself and your employees.


Important note: If you believe your payroll input or delivery may be affected by the potential path of bad weather, please consider processing your payroll early enough to allow your payroll input and delivery to be completed prior to impact.

Download the Guide
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IRS Form-W-9: Request for Taxpayer Identification Number and Certification

Independent contractors should always complete IRS Form W-9. After they are completed, your vendors', freelancers' and contractors' W-9 forms do not expire. However, the IRS requires them to be replaced when specific information is changed, including changes in names, type of business entity or a taxpayer ID number.

IRS Form W-9

ADP Contact Clean-Up


The start of the new year is a great time to review your authorized contact list with ADP.

  • Major Account clients should navigate to Setup > Tools Support > Client Contact Change
  • National Account clients should navigate to Support > Quick Links > Online Forms > Add, Change, Remove Contacts
  • Comprehensive Services clients should contact MyLife Advisors

401k Audit Season

With 2022 behind us, it won't be long until your 401k TPA will need census information and your Form 5500 audit will need to begin. If you need help creating any reports for your 401k census, audit, or anything else (not related to 401k), please schedule time with me. I can complete these quickly and make the process much easier.

Schedule Time with Chad