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The Homeless Management Information System (HMIS) Team will be providing PIT/HIC live webinar training on:
· Wed. January 22, 2025 at 2pm-3pm
· Thurs. January 23, 2025 at 11am-12pm
A link to the Teams webinar will be sent to agency POC's with a training guide on how to run reports.
The Point-in-Time (PIT) count is a count of sheltered and unsheltered people experiencing homelessness. HUD requires each Continuum of Care (CoC) to conduct an annual count in the last 10 days of January. This year's count will be the night of Tues. January 28, 2025.
- Unsheltered count -Persons living in a Place not meant for Habitation.
- Conducted by Close to Home (CTH) every year.
- Done by community volunteers that go out on the night of the count to survey persons living on the streets, in vehicles, abandon buildings, etc.
- Sheltered count -Persons in shelter (ES, SH and TH only)
- Collected using HMIS data.
- Non-HMIS project client count data are collected by CTH.
The HMIS PIT Report is used to collect information about all sheltered homeless individuals within the Homeless Management Information System (HMIS).
The following project types are included, regardless of funding source:
- ES: Emergency Shelters
- SH: Safe Haven
- TH: Transitional Housing
On Wed. January 29th, run the PIT report for all your projects.
- Review the client list to ensure all the clients should be counted.
- Click client level drilldown, if needed.
- Verify Household composition:
- Households with at Least One Adult and One Child
- Households without Children
- Children Only Households, if applicable.
- Review and verify all Demographics (age, race, etc.), Chronic Homeless status, Veteran information and Youth (Parenting and Unaccompanied)
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- Export the Parent Report to excel and send it to CTH:
o Alfonzo Galvan at alfonzogalvan@closetohomesa.org
o Joshua Yates at joshuayates@closetohomesa.org
Housing Inventory Count (HIC) is the count of our CoC’s housing capacity and inventory. It is the total count of units and beds in housing projects in our community, regardless of whether they enter data into HMIS or not.
All agencies in our CoC, who’s main focus is to serve homelessness (homelessness has to be the criteria and main focus of the agency) will submit their project’s bed and unit inventory information to HUD (via CTH).
The HIC collects information about all the beds and units in each Continuum of Care homeless system, categorized by Project Types. Beds and units reported in the HIC are dedicated to serving homeless persons, or for permanent housing projects, dedicated for persons who were homeless at entry.
The bed and unit inventory in HMIS must match the bed and unit inventory reported on the HIC (In HUD's Homelessness Database Exchange -HDX 2.0).
The following project types are included, regardless of funding source:
- ES: Emergency Shelters
- TH: Transitional Housing
- SH: Safe Haven
- PH: Permanent Housing
- PSH: Permanent Supportive Housing
- RRH: Rapid Re-housing
- OPH: Other Permanent Housing
Prior to Tues. Jan. 28th, run the HIC report for all your projects.
- Verify Bed and Unit capacity of each household type:
- Households w/Children
- Households w/o Children
- Children Only Households
- Verify Client’s Move-In Dates are entered correctly. -All Permanent Housing project types (RRH, PH, PSH) are required to have a Move-In Date.
o Run the ‘Missing Move-In Date’ Report to see who is missing their Move-in Date.
- Review the sheltered PIT Counts by Program information
- Click client level drilldown, if needed.
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If you find your HIC bed/unit inventory needs to be updated, please submit a ticket to the HMIS Team at HMIS.Support@havenforhope.org
On Wed. Jan. 29th, run the HIC report for all your projects.
· Export the Parent Report to excel and send it to CTH:
o Alfonzo Galvan at alfonzogalvan@closetohomesa.org
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