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Longitudinal System Analysis (LSA)
The Longitudinal System Analysis (LSA) is an HMIS report which is used to create the Annual Homeless Assessment Report (AHAR). The AHAR is a HUD report sent to the U.S. Congress that provides nationwide estimates of homelessness, including information about the demographic characteristics of homeless persons, service use patterns, and the capacity to house homeless persons. The report is based primarily on Homeless Management Information Systems (HMIS) data about persons who experience homelessness during a 12-month period. The LSA data is also used to create an interactive dashboard called Stella P and will report overviews and trends of the data in our community. The LSA reports on Number of Households and Number of Persons served, Average Number of Days Homeless, Exits to Permanent Destinations and Returns to Homelessness after Exits to Permanent Destinations. This year's FY2023 report due date to HUD will be January 17th.
Data Quality Tips and Tricks
In an effort to make this a successful LSA season, please run the APR for your project using the reporting period of 10/01/2022 to 09/30/2023. Areas of interest are:
- Review "missing" or "not collected" Demographic information
- Please limit the "missing information", as each are allows a certain percentage of "missing information
- Review enrollments to endure entry and exit dates are accurate for all clients.
- Please ensure all family members are includes in the enrollment.
- Updated and accurate HUD Universal (at entry) & HUD Program (at entry & exit) assessment
Review and correct any missing Exit Destinations
System Performance Measures (SPMs)
The SPM Report is a HUD mandated report which is run on the fiscal year of Oct. 1 to Sept 30 and is submitted annually. This year's FY2023 report due date to HUD will be mid-February. The report consists of seven measures which show how our community is collaborating on a system-wide level to prevent and end homelessness. These reports are used to make data driven decisions to better serve the homeless population. Most measures include both HUD-funded and non-HUD-funded projects. The measures on the report are as follows:
- Measure 1: Length of time persons remain homeless.
- Measure 2: The extent to which persons who exit homelessness to permanent housing destinations return to homelessness within 6, 12, and 24 months.
- Measure 3: Number of homeless persons.
- Measure 4: Employment and income growth for homeless persons in CoC Program-funded projects.
- Measure 5: Number of persons who become homeless for the first time.
- Measure 6: Homelessness prevention and housing placement of persons defined by Category 3 of HUD's homeless definition in CoC Program-funded projects.
- Measure 7: Successful placement from Street Outreach and successful placement in or retention of Permanent Housing.
Data Quality Tips and Tricks
In an effort to make this a successful SPM submission, please run the data quality reports for your project using the reporting period of 10/1/2022 to 9/30/2023. Areas of interest are:
- Review Enrollments to ensure Entry and Exit Dates are accurate for all clients.
- Add any missing Living Situation data (i.e. Approximate date homelessness started, Number of Times and Number of Months homeless in past three years)
- Verify Client’s Move-In Dates are entered correctly.
- Review and correct any missing Exit Destinations.
- CoC funded projects: ensure all Annual Assessments are completed for clients who have been in the project for one year or longer.
- Ensure that the Income Amount entered on the HUD Financial Assessment is rounded to the nearest dollar, do not include cents in this assessment.
Our HMIS Data Quality Analyst team has begun reviewing data in both the LSA and SPM reports. We will be reaching out to all projects in need of data corrections. If you have any questions or need any assistance completing data corrections, please submit a ticket to the HMIS Team.
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