In This Issue

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BoS CoC Full Advisory Board Meeting 
The Balance of State (BoS) Continuum of Care (CoC) Advisory Board will meet Thursday, July 27, 2017, at 10 a.m. ET, at Kentucky Housing Corporation's (KHC) U.S. 127 office, 1047 U.S. Hwy 127 South, Frankfort, Kentucky. A copy of the agenda is available upon request and will be made available on KHC's website . The press and public are invited to attend. Those outside of the Frankfort area may attend via GoToWebinar, but must register .

Individuals requiring special accommodations should contact Ashley VonHatten in advance toll-free in Kentucky at 800-633-8896 or 502-564-7630, extension 366; TTY 711; or email
FY 2017 CoC Program Competition is Open  
T h e U.S. Department for Housing and Urban Development (HUD) has released the Notice of Funding Availability (NOFA) for the Fiscal Year (FY) 2017 CoC Program Competition. The HUD deadline for CoCs to submit all components of the Consolidated Application (Kentucky BoS CoC Application, Project Applications, and the Priority Listing) is Thursday, September 28, 2017. KHC, as the CoCs collaborative applicant, will be responsible for submitting the Consolidated Application to HUD. Individual projects, both new and renewal, requesting funding will submit information to KHC and will be ranked based on scoring criteria approved by the KY BoS CoC Advisory Board.
In order to comply with this deadline, KHC is currently preparing several documents, which will include Intent to Apply forms, timelines, deadline requirements, and other relevant information in order to assist partners through this process. When this information is released, notification will be sent through KHC eGrams and posted on KHC's website.

HUD will continue to offer three types of project applications: Renewal, Reallocation, and Permanent Housing Bonus. All currently funded projects and those interested in creating new permanent housing projects should review the
NOFA in its entirety and give serious consideration on whether or not to apply for renewal funding, reallocation, or the Permanent Housing Bonus.  

Stay tuned to KHC eGrams for more information on the Fiscal Year 2017 CoC Program Competition.
Emergency Solutions Grant Reporting 
All agencies that receive Emergency Solutions Grant (ESG) funding from KHC are required to produce an annual report on all persons served during the reporting period. Agencies must submit their ESG CAPER reports from the Kentucky Homeless Management Information Systems (KYHMIS), or a comparable database, to KHC by Wednesday, July 26, 2017
Once you run the report, save it into a pdf form and submit that report to the HCA Help Desk . A separate report must be run for each program component (e.g., shelter operations, rapid re-housing, etc.) funded with ESG money. The reports should be run for the reporting period July 1, 2016, through June 30, 2017.
KYHMIS Annual User Licenses Invoice Balance Due July 31, 2017 
KYHMIS Annual User Licenses for the fiscal year beginning July 1, 2017, have been sent to all agencies in the BoS and Lexington CoC regions. Agencies are reminded that all payments must be made by electronic transfer of funds using the PNC Payment System.
Paper checks will not be accepted. A late fee of 10 percent will be added to all unpaid invoices on Tuesday, August 1, 2017.

If you have any questions, please submit a request or call toll-free in Kentucky at 800-633-8896 or 502-564-7630, extension 446; TTY 711.
KYHMIS Annual Documentation and Training To Avoid Deactivation 
Every year, all KYHMIS agencies complete the user documentation for KYHMIS. Each person who has a license in the KYHMIS System will need to complete the documentation. All BoS agencies will need to complete these documents and send them in through the HCA Help Desk. In the subject line, please include HMIS Annual Documentation. Agencies only need to send one help desk ticket with all user documentation attached. Each KYHMIS user will need to read and sign the 2017 KYHMIS External Policies and Procedures, as well as a 2017 Security Monitoring Form. You will only need one Security Monitoring Form per agency.

Individuals should watch the HMIS Security and Privacy Training before signing the 2017 Security Monitoring Form. During this time, KYHMIS staff encourages users to watch the HMIS Training Videos (HMIS 101 Training, HMIS 102 Training, and HMIS 103 Training; and the Recovery Kentucky Training Video for our Recovery agencies) as annual HMIS Training Refresher Courses. No homework is required with this refresher.

New this year, each user will be asked to watch the refresher courses at the same time to get every user on the same schedule. We understand that you may have recently watched these videos, but we ask that you watch them again for user consistency purposes. Please complete all training requirements, documentation, and submit to the HCA Help Desk by Monday, July 31, 2017.

If KYHMIS staff does not receive user documentation and/or is unable to confirm that the user has watched the refresher courses, we will deactivate the user from HMIS until they are able to do so. If you have any questions, please contact the HCA Help Desk

DO NOT REPLY-This is an unmonitored email address. 


Kentucky Housing Corporation prohibits discrimination on the basis of race; color; religion; sex; national origin; sexual orientation or gender identity; ancestry; age; genetic information; disability; or marital, familial, or veteran status. 


To change your eGram preferences or sign up for an eGram list, please visit KHC's website and click on the eGram icon under Quick Links, or click on the "e" at the top of each page on KHC's website.