July | 2020
COURSE COMBINE DEADLINE
Distance Education is ready to begin the process of combining courses just as soon as the courses are available in D2L. The process of combining courses is a lengthy one. Distance Education will need the course (e.g. ENGL 1010) and the section number (e.g. W1B) for each offering. Please submit your course combines no later than Wednesday, August 12 th 2020. No courses will be combined after that date. You can find the request form by following the link below:


PLEASE BE ADVISED: INSTRUCTORS SHOULD NOT ADD CONTENT IN COURSE SECTIONS UNTIL THE COURSES ARE COMBINED. THIS WILL PREVENT DATA LOSS.
PRE-SEMESTER TRAINING CALENDAR
TURNITIN SCHEDULED OUTAGE
Attention graphic
Turnitin will be unavailable on Saturday, August 1, 2020 for scheduled system maintenance. The maintenance window is scheduled for 10:00am - 4:00pm CST. While you may be able to access the tool during the maintenance window, it is not guaranteed that any actions you take will save or process. It is best to avoid all usage during the August 1 maintenance window from 10:00am - 4:00pm CST.
D2L ASSIGNMENT GRADER APP END OF LIFE
D2L has announced their intention to end support for the Assignment Grader app. Per D2L, Assignment Grader is used by a very small percentage of their overall user base. They intend to end support for Assignment Grader in August 2020, and the app will be removed from app stores September 30, 2020. While D2L will no longer provide support for Assignment Grader, users who have it on their devices can continue to use it indefinitely.
EPORTFOLIO MOBILE APP END OF LIFE - AUGUST 30, 2020
D2L will be ending support for their ePortfolio mobile app. The app is used by a very small percentage of users. Support for the app will end on August 30, 2020.
THE DROPBOX TOOL WILL BE RENAMED "ASSIGNMENTS"
Between the end of Summer classes and the start of Fall classes, the Dropbox tool in D2L will be renamed to “Assignments”. We will be changing from the “Dropbox” legacy name to “Assignments” to be consistent with D2L’s current training materials and documentation. The tool will function the same as it does now – ONLY the name is changing.
D2L - ADOBE FLASH END OF LIFE
Adobe has announced that Flash will no longer be a distributed and supported product as of the end of 2020. D2L will also be ending support for Flash at the end of the year.

D2L users should prepare themselves for the removal of Flash ahead of the End of Life date. Any objects that were created using Flash should be converted to a different format such as MP4. There are many options available for this type of conversion.

D2L recommends validating that no Flash objects remain in active courses moving forward to avoid any disruption to users. Materials such as SCORM objects, Video Recordings, and Links within Content Files are potential areas where Flash could have been used. The upcoming Spring and Summer semesters are a great time to evaluate your courses to ensure they are using the most up-to-date technologies.

If you have any questions about converting Flash objects to other formats, please contact Dr. Tim Oneal at (931)221-6484 or onealt@apsu.edu .
D2L QUIZ BUILDER - AUGUST 2020 UPDATE
New quiz builder experience
Quiz Builder – Opt-In: Instructors can opt-in to the new Quiz Builder quiz creation experience. Quiz Builder will become the default as part of D2L’s August 2020 monthly update, so check it out ahead of time by opting in. Quiz Builder was originally going to be the default in July, but D2L pushed this change back to August.
INTRODUCING - QUICK EVAL!
In advance of the Fall semester, we will be enabling the Quick Eval tool for instructors in D2L. Quick Eval can display all of your submissions that need to be evaluated and graded in one place, with the ability to sort, filter or search, making it easy to prioritize.

For more information on Quick Eval, click here: https://www.youtube.com/watch?v=2DEfnHkrvPs
HONORLOCK EXTENSION
THROUGH DECEMBER
Honorlock graphic
Honorlock was added as an online proctoring option through a short-term service agreement made possible by TBR. The contract was set to expire on August 31, 2020.  TBR has officially extended the agreement through December 31, 2020 which accommodates fall.
HONORLOCK MINIMUM SYSTEM REQUIREMENTS UPDATE
Honorlock graphic
This summer, Honorlock will be updating their Minimum System Requirements. Beginning July 1st, Honorlock will no longer support Windows 8, Windows 8.1, Mac OSX 10.11 and Mac OSX 10.12. This update reflects users’ most common operating systems and allows for the maintaining of an efficient testing process to deliver the best experience for you and your students. After July 1st, you will find the updated Minimum System Requirements, as well as a system compatibility test, at honorlock.com/support.
YUJA TRANSFER
RESOURCES FOR VIDEO CREATION
Are you using video for your fall classes? Here are the technologies Distance Education can offer to help:

DR. ONEAL'S VIDEO TIPS
helpful_tips_abstract.jpg
One of the most important components of effective online teaching is the instructor presence. Creating instructional videos has never been more convenient, with easy to use applications like Camtasia, YuJa, and ZOOM readily available for APSU instructors through Distance Education. So why create videos for your online course? Video has the ability to humanize the online learning experience for learners and helps to remind them that their instructor is a real person. Here are a few tips you can use to enhance the quality of your instructional videos.

  • Invest in a good USB microphone – the audio quality is often more important than the video quality. Consider investing in higher quality USB condenser microphone to ensure that your learners can clearly hear you.

  • Chunk it Up – Be mindful of your learner’s attention span and consider “chunking” up your videos into shorter 5-10-minute videos.

  • Script it out – preparing a script or notes is a great way to keep the instructional message of your video on track.

  • Look into the camera – You want to make sure that your camera is positioned slightly above your eye line. Make sure to look directly into it while giving your presentation. This will make the audience feel that you are speaking directly to them.

  • Scout your surrounding – Most of us are creating instructional videos from our home’s or offices. Be mindful of what’s in the background while you record and avoid shots that have your bed, laundry, or bathroom in it.

  • Don’t go crazy – It may be tempting to try out all the bells and whistles that come with video editing applications like Camtasia. Try to stay away from using “spinning” and “flipping” transitions between clips. Also, avoid using music in the background while your presenting so that your learners can hear you clearly.
ZOOM AUTHENTICATED USERS
Zoom authenticated users notice graphic
As Zoom is being used more and more, security also becomes more and more of a concern. One option to secure your meetings is “Only authenticated users can join.” When enabled, the host can then allow only users with an APSU Zoom account (@apsu.edu or @my.apsu.edu) or any Zoom account. Please note this is an optional setting and may add an extra step for your attendees to join. There are additional options to secure your meeting besides authentication including requiring registration, passwords, and waiting rooms. The best way to secure your meeting? Be careful with whom and where you post the link.

Important note when using “Attendees must sign into their APSU Zoom account”

Any APSU faculty/staff/student can have an APSU Zoom account; however, they must “claim” it. Users must go to https://apsu.zoom.us and sign in with their single sign-on credentials to create and claim their account. This MUST be done BEFORE attempting to log into a meeting that requires authentication. If users receive this screen, it is asking for their Zoom credentials. If they have not activated their APSU account FIRST, their single sign-on credentials will not work here. As a host, if you are requiring APSU authentication, please notify your potential attendees that they need to create their APSU Zoom first.
Zoom sign in graphic
NEW DEFAULT APSU
ZOOM BACKGROUNDS!
APSU Zoom Virtual Backgrounds graphic
Zoom virtual backgrounds allow a user to show a little personality, add some fun to a meeting, convey important information (think meeting agenda!), or even make their surroundings look more professional! And now you have APSU branded virtual backgrounds available to you by default in Zoom. These are available on Zoom version 5.1.1 or later so make sure you have updated your Zoom application recently. Visit Distance Education’s Zoom Web Conferencing page to learn more about Zoom and Zoom Virtual Backgrounds including why virtual backgrounds may not work for you, how to use them, and where you can find more APSU or other backgrounds.
NEED A SANDBOX?
What is a sandbox? It's a D2L course that we can create for you so that you can start working in your online class before fall courses are made available in the LMS. Contact our support desk to have one made for you! Once fall courses are open, we can copy everything from your sandbox to your actual class. Contact our support desk at  online@apsu.edu for more information.
FREE WEBINARS!
Webinars graphic
WCET   is offering  two  free webinars in August. If you are interested in learning more about high-quality course design and delivery,  or  if you need an update on the Higher Education Act and professional licensure disclosures, please check out the free offerings below.


Date : August 6
Time : 1:00 PM CDT
Speakers:
  • Tony Bates, Author Teaching in a Digital Age
  • Shannon Riggs, Author and Executive Director of Academic Programs and Learning Innovation, Oregon State University Ecampus

If you cannot make this session the webcast will be recorded and available on the webpage shortly after the live session.


Date : August 20th, 2020
Time : 1:00 PM CDT
Speakers:
  • Aaron Lacey, Partner; Thompson Coburn LLP
  • Shari Miller, Consultant
  • Jeannie Yockey-Fine, Director for Regulatory Relations and Policy Support; NC-SARA
ACCESSIBILITY QUICK GUIDE
Are your digital learning materials accessible?? Use this Quick Guide to find out.
WINTER TERM 2021 SAVE THE DATE
Feel the chill! Winter Term 2021 is coming.
Save the Date: December 12, 2020 to January 10, 2021