Let's get prepared for the school year!

I hope you are having a great summer, and enjoying time with your family!!

July is our quiet time to take care of PTA paperwork, and plan for the coming school year.

So, in addition to tips to help you complete your annual compliance submissions, I've also included a few resources below to help you begin planning your PTA calendar.

Let's Get it Done!!

Annual compliance is due August 1st.

All documents should be uploaded to your PTA's Givebacks/MemberHub account.

On-time completion of your annual Standards of Affiliation requirements ensures outgoing officers report on the work they oversaw, and enables incoming officers to start planning a budget and calendar for the new school year.

File your 990 with the IRS

If your PTA's gross income was less than $50k over the past 3 consecutive years, then you can file IRS Form 990N (e-postcard) on the IRS website right now.

It takes 5-10 minutes to complete this important task; and you can file your 990N before completing your annual Financial Review.

Submission Tip: Please ensure the 990N that you upload to Givebacks/MemberHub reflects that the IRS "ACCEPTED" your 2023 tax filing.

• FILE YOUR 990N WITH THE IRS
• IRS 990N Electronic Filing User Guide

Insurance Coverage

PTA activities can create liability and put you at risk for loss due to theft, injury, property damage and many other issues. To protect yourself and your PTA, and in accordance with PTA bylaws, your PTA must purchase insurance and provide annual proof of coverage

Submission Tip: You only need to upload your 1-page coverage certificate or paid bill. When you renew your insurance in the middle of the school year, you can archive your coverage certificate in Givebacks/MemberHub, and replace it with your current proof of coverage.

Learn More

Register for the Aug 6th Webinar: About PTA Insurance Coverage

2024-2025 Officer Contacts

DUE JUNE 15th!

Officer contact information and Principal contact information should be entered in MemberHub/Givebacks by June 15th EVERY YEAR.

Committee Chairs can be added as they are appointed. Even if you are still working to fill a vacant position, please just enter the officers you have elected!

Organizational Structure Form

Upload Annually

Even if your PTA Membership has not made operational changes, please upload your current Organizational Structure Form EVERY YEAR.

Your Organizational Structure Form is an addendum to the Local/Council PTA Uniform Bylaws and documents the operating norms of your PTA.

Membership Dues

In June, at the National PTA virtual convention voting delegates approved an increase in National PTA dues from $2.25/member to $3.25/member to cover the costs of inflation over the past 13 years since the last dues increase. The new dues rate of $4.75/member (National PTA dues of $3.25 and Virginia PTA dues of $1.50) will take effect NEXT YEAR at the start of the 2025-2026 school year.

Virginia PTA delegates spoke against, and voted against the dues increase. There are no plans to increase the Virginia PTA portion of the dues, which has not changed since 2015. Virginia PTA's volunteer Executive Board is committed to keeping state dues and expenses low, while continuing to providing you with high-quality non-profit guidance, advocacy leadership, family event toolkits, training, and collaboration opportunities.

If your local PTA wants to change your local dues to incorporate the National PTA dues change, then you should provide a 30-day notice to your members, and vote on your new dues rate at a General Membership meeting. Then, simply document your new total dues amount on your Organizational Structure Form, and upload it to MemberHub/Givebacks.

Membership dues are payable to Virginia PTA on the first of each month, and Virginia PTA remits dues monthly on behalf of your members to National PTA.

Student Art Contest!

Celebrate student creativity this year by encouraging participation in the 2024-2025 Reflections student arts contest!

This year's theme is "Accepting Imperfection"

Here's How It Works

Your PTA encourages students to enter in any of six art categories, and selects school-based winners using local artists as judges.

Your PTA celebrates participating students and winners; and advances 1st place entries to compete at the city/county or regional level. Council/Regional winners advance to compete at the state level, and Virginia PTA advances winners to the National level for recognition and an opportunity to win a $800 Young Artist Scholarship and $200 for their Local PTA.

Your PTA should be ready to advance your school's winners to the next level by December 15th!