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Kentucky Homeless Management Information Systems (KYHMIS) Annual User License for the fiscal year beginning Saturday, July 1, 2017, have been sent to all agencies in the Balance of State (BoS) and Lexington Continuum of Care (CoC) regions. Emails were sent to the contact person listed in the PNC Payment System. If an agency did not receive an invoice, please update the contact information in the PNC system and notify the
Housing Contract Administration (HCA) Help Desk
.
Agencies are reminded that all payments must be made by electronic transfer of funds using the PNC Payment System. Paper checks will not be accepted. A late fee of 10 percent will be added to all unpaid invoices on Tuesday, August 1, 2017.
If you have any questions, please submit a request or call toll-free in Kentucky at 800-633-8896 or 502-564-7630, extension 446; TTY 711.
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KYHMIS Annual Documentation and Training Requirement
Every year, all KYHMIS agencies complete the user documentation for KYHMIS. Each person that has a license in the KYHMIS System will need to complete the documentation. All BoS agencies will need to complete these documents and send them in through the HCA Help Desk. In the subject line, please include HMIS Annual Documentation. Agencies only need to send one help desk ticket with all user documentation attached. Each KYHMIS user will need to read and sign the 2017 KYHMIS External Policies and Procedures, as well as a 2017 Security Monitoring Form. You will only need one Security Monitoring Form per agency.
Individuals should watch the HMIS Security and Privacy Training before signing the 2017 Security Monitoring Form. During this time, KYHMIS staff encourages users to watch the HMIS Training Videos (HMIS 101 Training, HMIS 102 Training, and HMIS 103 Training; and the Recovery Kentucky Training Video for our Recovery agencies) as annual HMIS Training Refresher Courses. No homework is required with this refresher.
Starting new this year, each user will be asked to watch the refresher courses at the same time to get every user on the same schedule. We understand that you may have recently watched these videos, but we ask that you watch them again for user consistency purposes. Please complete all training requirements, documentation, and submit to the HCA Help Desk by Monday, July 31, 2017.
If KYHMIS staff does not receive user documentation and/or is unable to confirm that the user has watched the refresher courses, we will deactivate the user from HMIS until they are able to do so. If you have any questions, please contact the HCA Help Desk.
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Locations Set for Additional CoC Regional Meetings
The Kentucky BoS CoC will conduct a series of regional CoC meetings in June and July. Below are the dates and locations that have been confirmed at this time. Details about locations and dates, not listed below, will be included in future eGrams. The meetings are open to the public and all are welcome. A map of the regions is included on Kentucky Housing Corporation's (KHC) website under Specialized Housing, Continuum of Care. At the meetings, regions will elect representatives for the CoC Advisory Board
All CoC and Emergency Solutions Grant (ESG) funded agencies are required to send one representative to one of the meetings. While attending your local meeting is ideal, you are welcome to attend a meeting in another region, if the date is more convenient.
The meetings will take place as follows:
Region 1
Tuesday, July 11, 2017
1 p.m. CT
The Salvation Army
310 E. Seventh St.
Hopkinsville, KY 42241
Region 2
Thursday, June 29, 2017
10 a.m. CT
Economic Justice Institute
2109 Old Louisville Road
Bowling Green, Kentucky 42101
Region 3
TBD
Region 4
Thursday, June 22, 2017
10 a.m. ET
Ashland-Boyd County Library, Main Branch
1740 Central Avenue
Ashland, Kentucky 41101
Region 5
Monday, July 10, 2017
10 a.m. ET
The Corbin Center
222 Corbin Center Drive
Corbin, KY 40701
Region 6
Tuesday, June 27, 2017
10 a.m. ET
Liberty Place Recovery Center
218 Lake Street
Richmond, KY 40475
Parking Alert: Please park in the back parking lot at 135 Holly St.
If you have any questions, please submit a request or call toll-free in Kentucky at 800-633-8896 or 502-564-7630, extension 446; TTY 711.
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KHC Offices Closed for Independence Day
KHC offices will be closed on Tuesday, July 4, 2017, in honor of Independence Day. KHC offices will re-open on Wednesday, July 5, 2017, at 8 a.m. ET. Please have a safe and happy holiday.
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