In this issue:
- Housestaff Recognitions
- Quality Improvement
- Inclusive Excellence
- Resident and Fellow Development
- Wellness
- Coordinator Hub
- GME Calendar
- CME Resources
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Parking Update: After Hours/Weekend parking access for residents/fellows
Previously issued access cards from the GME Office will be deactivated. Residents/fellows can access the garages with Employee ID Badge ONLY.
View the Resident and Fellow Parking Information sheet (PDF)
| Spotlights, Appreciation & Awards | | |
Housestaff Recognition
Over the past month, the following residents and fellows were recognized by colleagues from across the health system or from their patients:
Housestaff Name and Program
- Dr. Dana van der Heide / Surgical Critical Care
- Dr. Deepthi Carter / Pediatric Critical Care Medicine
- Dr. Payton Gore / Obstetric Anesthesiology
- Dr. Gurjit Pannu / Pulmonary and Critical Care Medicine
- Dr. Mallika Iyer-Horiuchi / Pediatrics
- Dr. Lawrence Chen / Internal Medicine
- Dr. Sirjan Mor / Neurological Surgery
* BEST Rewards is an on-line system that can be used to recognize and reward UC Davis Health System employees who provide exceptional service. Log in to the site to thank or acknowledge your colleagues, see who is being thanked, and send them a congratulations note or a “cheers”!
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Healthcare Impact Lab: 2026 Training Program in Clinical Practice Improvement, UC Davis Health
Build real solutions for real healthcare challenges in 30 days
October 14, 21, 28 and November 4, 2026
(Four consecutive Wednesdays, 9 AM–12 PM PDT)
Location: Online
This 30-day program is geared toward healthcare professionals and staff who want to learn about how to design and implement a clinical quality improvement (QI) project or initiative. Prior to the program, you should identify a health care quality or patient safety issue that you want to improve. This project-based learning program utilizes active learning to help you solve real-world problems and build skills in quality improvement methods, collaboration, and critical thinking. During the program, you will actively apply the methods and tools taught and design an actionable and feasible quality improvement project under the guidance of course faculty. Following your submission of a project plan for review and feedback by course faculty, you will receive a certificate of workshop completion.
Registration Instructions:
Please register early. Registration is limited to 50 participants.
Use this link for to registration form
Tuition (due with registration)
$350 for UC Davis Health employees
$700 for all other participants
Course Director:
Ulfat Shaikh, M.D., M.P.H., Professor of Pediatrics, and Director, Healthcare Quality, UC Davis School of Medicine
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Resident/Fellow Support and Resources
As part of our commitment to fostering a supportive environment, we want to provide you with a list of UC Davis resources available to support you throughout your time here. Whether you’re seeking guidance, support, or simply want to connect with a community, we encourage you to explore and utilize these valuable resources.
This is an evolving list. If there are additional UC Davis resources, you'd like us to share please contact Erynne Faucett, MD, Sean Muñoz, MD, Eva Lee, MS, Maggie Rea, Ph.D., Susan Guralnick, MD or Ryan Traynham, MBA.
| | | | Resident and Fellow Development | | |
Career Coaching
Looking to your next career transition, fellowship or attendingship?Consider utilizing coaching to talk through your priorities and strategize as you prepare applications or prepare for interviews. Materials can also be reviewed over email, including statements, cover letters, CV/resume. Through coaching, expore best practices for interviewing and conduct mock interviews on Zoom with feedback.
Coaching sessions are 1-1 and confidential between you and your coach. Schedule a coaching session
Cloe Le Gall-Scoville, Ph.D., ACC
Director of Resident and Fellow Development
clegalls@health.ucdavis.edu
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Dear All,
June is PRIDE month where we come together to celebrate our Lesbian, Gay, Bisexual, Transgender, Queer, Intersex, Asexual (LGBTQIA+) members of our community. June was chosen to pay tribute to the Stonewall uprising that occurred in June 1969 in New York City, which helped spark the modern gay rights movement. Though PRIDE month reminds us to honor the voices of our LGBTQIA+ community, we must always work to ensure an inclusive environment where everyone is accepted and uplifted. Being seen and accepted without fear of rejection is core to one's well-being, and the health and wellness of our LGBTQI+ community is of paramount importance.
Bring intentionality to supporting the LGBTQI+ GME community as an ally and/or as a member of those identities: check in on biases and respect identities, create and teach awareness, listen to, and uplift, the voices of the LGBQTI+ community and support accessing mental health resources. Visit AFSP’s LGBTQ Resource Guide where you’ll find ways to address suicide prevention in LGBTQ communities, connect to culturally competent care and learn more about LGBTQ suicide research. Consider taking action by volunteering for an LGBTQ2+ organization in your community or by supporting local queer-owned businesses. Join the Sacramento Pride events June 13th and 14th.
PRIDE related resources in the Sacramento region:
LGBTQ+ Community Centers & Support:
Sacramento LGBT Community Center - Provides peer support groups, community resource referrals, education, training, and cultural activities to empower individuals and build community
Lavender Library, Archives, and Cultural Exchange - A volunteer-run lending library and archive housing LGBTQ+ books, films, and archival materials. Also hosts community events and support groups
Gender Health Center: Offers low-cost therapy and counseling services for the transgender and gender non-conforming community
Advocacy & Business Networks
Sacramento Rainbow Chamber of Commerce: Focuses on business development, leadership, and social action to expand economic opportunities for the LGBTQ+ community
PFLAG Sacramento: Offers support and education for parents, families, and allies of LGBTQ+ individuals, fostering a caring and affirming environment
Mental Health and Crisis resources:
Trevor Project: 1-866-488-7386 / thetrevorproject.org
Trans Lifeline (run for and by trans people): 1-877-565-8860 / translifeline.org
The many events this month will help us celebrate our LGBTQI+ community, but also be reminded how far we still need to go to ensure the wellbeing of the LGBTQI+ community which includes ourselves, our patients, family, friends, and colleagues. Please access the resources listed above and know that your local resources are always available.
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For Program Administrators and Coordinators
Transitions • Preparation • Success
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Inspirational Quote of the Month
"The future depends on what you do today." — Mahatma Gandhi
June is a season of transition in Graduate Medical Education. As graduating residents prepare for their next chapter and incoming trainees begin their journey, the work you do behind the scenes creates a strong foundation for success. Every checklist completed, orientation planned, and detail coordinated contributes to a smooth and successful start to the new academic year.
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TED Talk: "The Power of Believing That You Can Improve" – Carol Dweck
In this inspiring TED Talk, psychologist Carol Dweck explores the concept of the growth mindset and how embracing challenges can lead to greater achievement and resilience.
Why this is relevant for Program Coordinators:
- Navigating constant change and evolving responsibilities
- Supporting trainees through transitions and learning experiences
- Building resilience during busy onboarding and orientation periods
- Encouraging a culture of continuous improvement
Perfect for:
- Preparing for the new academic year
- Strengthening adaptability and problem-solving skills
- Staying motivated during high-demand seasons
(Approx. 10 minutes — insightful and motivating!)
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ACGME Compliance & Policy Updates
Academic Year Transition & ADS Preparation
1. June is a critical month for preparing for the ACGME academic year rollover. Coordinators should:
- Verify resident and fellow rosters for July 1 transitions
- Ensure graduating trainees are accurately documented
- Enter incoming trainees with the appropriate status if the ADS rollover has not yet occurred
- Review faculty and program information for upcoming Annual Updates. The ADS academic year runs July 1–June 30, and the system undergoes a rollover in late June
2. Milestones Reporting Deadlines - Due June 26, 2026
Many specialties have Milestones reporting requirements due during June
Program Coordinators should:
- Confirm Clinical Competency Committee (CCC) meetings have been completed
- Verify Milestones assessments have been entered and finalized
- Ensure documentation supporting evaluations is maintained
3. Incoming Resident/Fellow Onboarding
Review onboarding compliance requirements, including:
- Medical licenses and training permits
- Credentialing and privileging requirements
- Occupational health clearances
- Required institutional training modules
- EMR and system access requests
Early completion helps avoid delays when trainees begin July 1
4. Program Letters of Agreement (PLAs)
June is a good time to review:
- Expiring Program Letters of Agreement
- Participating site agreements
- Rotation schedules and educational assignments
Ensure documents remain current and signed according to institutional policy
5. Duty Hour and Supervision Review
Before new residents begin:
- Confirm supervision policies are up to date
- Review escalation and patient safety procedures
- Ensure incoming trainees understand duty hour expectations and reporting processes
6. Annual Policy Review
Many institutions conduct annual reviews of:
These policies can be found in MS Teams > GME Programs > Program Coordinator Shared Resources > Policies
- Circumstances and Events policy
- Moonlighting policy (Permitted/Not Permitted)
- Leave Coverage policy
- Clinical and Educational Work Hours policy
- Supervision & Circumstances and Events policy
- Well-being Policy
- Education and Work Environment policy
- How to Report a Concern
Consider sharing policy reminders during orientation planning
Coordinator Compliance Quick Tip
June is the month to verify, validate, and prepare."
A simple checklist:
- Resident/Fellow roster accuracy
- Graduation and completion documentation
- Incoming trainee onboarding status
- Milestones submissions completed
- PLAs reviewed
- Orientation materials updated
- ADS preparation underway
Completing these tasks now can significantly reduce stress during the July transition and Annual Update season.
A Special Thank You
June represents both endings and new beginnings.
Thank you for:
- Guiding programs through year-end transitions
- Preparing incoming trainees for success
- Maintaining compliance during one of the busiest times of the year
- Supporting faculty, residents, fellows, and leadership with professionalism and care
- Being the steady force that keeps programs running smoothly
Your dedication helps create a positive experience for every trainee entering the next stage of their professional journey.
You make a difference every day.
Wishing you a successful, rewarding, and energizing June!
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Meetings
Resident Medical Staff Committee (RMSC) (in-person)
- Monday, June 1, 2026 at 5:30-6:30pm - Dinner and prize giveaway!
Fourth week of each month. Day and time alternating each month. Location announced via email. Additional information on the RMSC website.
Graduate Medical Education Committee (GMEC) (in-person)
- Tuesday, June 2, 2026
- Tuesday, July 7, 2026
First Tuesday of each month, at 11:30am-1:00pm. Agenda and Locations announced via email. Lunch provided.
PD Connect (virtual)
- Friday, June 12 at 12:00-1:00pm
Join Drs. Guralnick and Rea on Zoom for the monthly Program Director Connect, an informal gathering where you can have a chance to connect with others in the same role, share experiences and get input and support. Join Zoom meeting.
PC Connect (virtual)
- Wednesday, June 17 at 12-1pm
This monthly informal call is an open space for Program Coordinators to connect, ask questions, share challenges, and exchange best practices. Whether you're looking for advice, new ideas, or just want to hear how others are approaching their work, this is a chance to learn from and support one another in a relaxed, peer-driven environment. No formal agenda—just real talk with fellow coordinators. Join Zoom meeting.
Courses and Workshops
Program Coordinator Training (virtual)
- Session 1: June 1 at 12:00-1:00pm (rescheduled from 5/19/2026)
- Session 2: May 27 at 12:00-1:00pm
Join Zoom meeting.
ACGME Self-Empowerment Workshop for Coordinators (virtual)
This seven-day interactive workshop is meant for both the new and experienced coordinators who wish to gain insights into leadership, networking, professionalism, and self-promotion as it pertains to the profession. This free workshop is repeated monthly. Visit the ACGME workshop website.
Chief Resident/Fellow Leadership Day (in-person)
- Wednesday, June 3 at 12:30-4:45pm
Refine your leadership skills on areas such as communication, coaching, time management, and conflict resolution to maximize your sucess as a chief. A required event for all incoming Chief Residents and Fellows.
MedHub Ready: Evaluations (virtual)
- Wednesday, June 10, 2:00 PM EST
Topics: Creating & Managing Evaluation Forms, Milestone Management, Assigning Evaluations, Viewing Completed & Incomplete Evaluations, Outside Evaluators and Off-Program Evaluators, Evaluation Reports. Register for workshop
NSAMA Educational Session (virtual)
- Thursday, June 11 at 9:00-10:00am - Potpourri Panel Session
Registration link. National Society of Academic Medical Administrators (NSAMA) Sessions are typically held on the second Thursday of every other month. More information and registration can be found on the NSAMA website.
Due Dates
GME Education Fund Reimbursments due June 15, 2026
For new FY25-26 Reimbursement Instructions in Aggie Travel: MedHub: GME Resources (middle) > Labor Relations Handouts > FY26 Reimbursements.pdf
Programs and Trainees can view the amount spent towards a trainee's education fund for 2025-2026.
Reminder: ACGME Milestones Year-End Reporting Window is April 20-June 26, 2026. Milestone assessments can be submitted via the ADS. See the ACGME Milestones website for more info.
Reminder: Annual Program Evaluation (APE) 2025-2026 AY
Templates and instructions were emailed to program directors and program administrators on April 2, 2026. Please complete the APE and submit to the GME Office by July 15, 2026 by emailing Cirby Hatano, chatano@health.ucdavis.edu.
Past Due: Quality Improvement and Patient Safely learning modules for PGY1s due April 30, 2026. PGY1 residents have been assigned two modules to complete in the Learning Managment System (LMS).
| | | | GME Programming Menu for Trainees and Faculty | | |
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Program leadership are encouraged to review GME's programming menu of workshops and didactics available for their trainees and faculty.
Many of the topics meet ACGME requirements for Wellness, Interpersonal Communication, Professionalism, and Faculty Development.
Reach out to Dr. Maggie Rea at mrea@health.ucdavis.edu or Dr. Cloe Le Gall-Scoville at clegalls@health.ucdavis.edu as you plan your educational curriculum.
| | | | Faculty and Professional Development | | |
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UC Davis Health Faculty and Professional Development Program is committed to delivering high quality training and resources for UC Davis Faculty. Our offerings derive from our core missions: Education, Research, Clinical Care and Service.
Our faculty trainers are subject matter experts that aim to provide timely and relevant programs, courses and individual sessions through multiple modalities to ensure access for faculty. We collaborate with other Institutional and National entities that align with the mission of UC Davis Health to ensure continuous quality improvement of our programming. We partner closely with the office of Health Equity by Design for Inclusive Excellence, the office of Medical Pathways in the School of Medicine, and the Betty Irene Moore School of Nursing to provide and promote inclusive excellence training for all of our faculty.
| | | | | | For questions regarding the GME monthly newsletter please write Ahmet Demirer at aademirer@health.ucdavis.edu. Thank you. | | | You can view the GME newsletter on the Web {here.} | | | | |
