Below you'll find reminders and resources to help you wrap-up your PTA year, and successfully transition to a new fiscal year and Executive Board.

• Annual Compliance Reminders
• New PTA Learning/Training Webinars
• Scholarship Award Announcement
• New Membership Milestone Accomplishments
• Bylaws for 2024 (incorporating annual meeting changes)
• Annual Meeting Survey

Thank you for the time, creativity, and enthusiasm you've shared with your school community and the PTA community this past year! I hope your summer is off to a relaxing start!

Yours in Partnership,

Jenna Alexander

President, Virginia PTA

At the 2024 All-Unit Annual Meeting, voting delegates approved changes to the bylaws that govern Local Units (including SEPTAs), Councils, and Virginia PTA.

Your PTA does not need to do anything to adopt these changes. Please simply refer to the current 2024 Bylaws for your work.

Notable changes include:

• Consolidate Local Unit Bylaws (including SEPTA) and Council Bylaws into one document.
• Annual proof of insurance coverage is now due August 1st, instead of June 15th. Please continue to re-upload your current coverage document when you renew your insurance.
• Re-affirm ability to sell PTA memberships prior to the start of the new fiscal year.
• Allow monthly membership dues payments to accumulate until more than 5 memberships are payable before the dues have to be submitted, to cut down on transaction fees.
• Provide clarity around how to remove an officer "for cause"
• Clarify that student members may serve as Committee Chairs but not as elected officers, because of the fiduciary duty under Virginia law.
• Specify that nonpayment of Council dues impacts a local unit's ability to participate in Council business.
• Remove ambiguity to specify that the $500 limit on expenditures exceeding an adopted budget applies across all line items.

• Local/Council PTA Uniform Bylaws (2024)
• Virginia PTA Bylaws (2024)
• Full Bylaws Report Presented at Annual Meeting

Ready to Promote Membership

for the 2024-2025 School Year?

Did You Know? Many PTAs start their membership campaigns in the Spring during open house events for rising Elementary, Middle, or High School students.

It's a great time to share your PTA accomplishments for the year, and encourage families to join PTA and sign-up to help with PTA events next year.

Sales in Givebacks/MemberHub

From March 1 to June 30th, you can enable the ability to sell memberships for both the 2023-2024 and the 2024-2025 school year. If you don't see this option in your Givebacks Account, please contact Givebacks/MemberHub and ask for this feature be enabled for your PTA.

Recordkeeping

Please remember to record membership sales for the 2024-2025 school year in a separate line-item from your 2023-2024 sales. Current year membership sales should be remitted to Virginia PTA monthly, and no later than June 30th.

Advance Membership sales for the 2024-2025 membership year, should be remitted to Virginia PTA starting on July 1.

Congratulations to our units that reached new membership milestones in May!!

900+ Members

Thomas Jefferson HS S&T PTSA (Fairfax)

600+ Members

Glenwood Elementary PTA (Virginia Beach)

500+ Members

Great Bridge Middle School (Chesapeake)

400+ Members

Three Oaks Elem. PTA (Virginia Beach)

Waynewood Elementary PTA (Fairfax)

Yorktown Middle School PTSA (York)

Grassfield High School PTSA (Chesapeake)

200+ Student Members

G.W. Carver Intermediate PTA (Chesapeake)

All webinars are recorded and available on the Leadership Training page of our website.

WATCH RECENT WEBINARS

REGISTER FOR UPCOMING WEBINARS

Let's Grow Membership

Mon. Aug. 5, 2024 | 7pm

PTA membership drives the impact of our voice and reflects our commitment to including all families. Learn how to communicate the value of your PTA to grow and sustain your membership. Local Units will share membership drive ideas and we will cover the basics of selling memberships and remitting dues.  

Family Connections

Mon. Aug. 5, 2024 | 8pm

Learn about family event toolkits, grants, and the National Standards for Family to School partnerships that you can use to grow family engagement and support student success. Local Units will share successful tips as we cover the School of Excellence Program, STEM+Families, Family Reading, Digital Safety Toolkits and more.

Prepare Your PTA Budget

Tues. Aug 6, 2024 | 7pm

Learn the basics of how to develop your PTA budget and provide transparent monthly reporting. We’ll cover the financial basics of event record keeping, how to manage principal financial requests, and how to identify opportunities to advocate for better school funding instead of fundraising. 

PTA Insurance Coverage

Tues. Aug. 8, 2024 | 8pm

Is your PTA appropriately protected? Are you protected as an officer? Join this workshop presented by AIM Insurance to learn the basics of why PTAs need insurance, what the different types of coverage protect against, what to consider when selecting coverage for your PTA, and how to use your insurance coverage when a problem arises.    

Create an Advocacy Culture

Wed. Aug. 7, 2024 | 7pm

Join us for this workshop on how to build advocacy with your PTA and school community. We will give an overview of advocacy causes and an overview of how PTA advocates for legislation each state legislative session at the General Assembly in January. 

Record Retention & Digital Recordkeeping

Wed. Aug 7, 2024 | 8pm

Join this workshop for Secretaries and Treasurers to learn all of the basics for keeping electronic books, recording minutes, and establishing a strong record-keeping system for your PTA.  

See more webinars options on the Leadership Training page of our website.

Annually, your PTA is required to submit six (6) items to Virginia PTA so that we can maintain your 501(c)3 tax-exempt status. Items should be uploaded in July, to wrap-up the 2023-2024 school year, and put your PTA in Good Standing to start the 2024-2025 School Year.

RUN YOUR PTA

-Effective Meetings

-About Standards of Affiliation

-2023-24 Planning Calendar

-Virginia PTA Important Dates

-Bylaws & Guidance

-Principal Partnerships

-Fiduciary Duty

FINANCE TOOLS

-Finance Basics

-Treasurer Monthly Calendar

-Cash Handling Guidance

-Gift Card Guidance

-E-Commerce Guidance

-Sample Budget & Reports

-Sample Treasurer Request

-Treasurer Binder Dividers

2023 WEBINARS

• Compliance in 5 minutes
• Presidents 101
• MemberHub 101
• Treasurer: End of Year
• Treasurer: Start the Year
• Family Engagement
• Membership Matters
• About PTA Insurance
• Compliance & MemberHub
• Run an Effective Meeting
• Budget:Should PTA Pay?
• Reflections Basics
• New Charter Roundtable

EVENT TOOLKITS

-Reflections Arts Contest

-Virginia PTA Scholarship

-Family Reading Events

-Family STEAM Night

-Healthy Mind & Earth

-PTA Connected (Tech Talks)

MEMBERSHIP

-Remit PTA dues: Online

-Remit PTA dues: Check/Mail

-Sell Membership online

-Enter Cash/Check Members

-Import Members

-125 Membership Ideas

-PTA Value Message

-Customizable Flyers

-PTA Myths vs Truth Flyer

AWARDS

-Volunteer of the Year

-Impactful PTA of the Year

-Child Advocate of the Year

-Power Partner Principal

-Power Partner Superintendent

-Honorary Impact Awards

2023-2024 NEWSLETTERS

May Webinars

Annual Meeting Reminder

April: Workshops, Awards, Accountability

Call to Annual Meeting

March: Upcoming Webinars

February: General Assembly & Nominations

January: Call to Action & Annual Mtg Early Bird

December: Greetings & Reminders

Oct/Nov: Awards & Capitol Day

September: Back to School

July/August: Summer Learning

June: Wrap up the year

You are receiving this newsletter because

your local PTA listed you as an Officer or Committee Chair in their MemberHub/Givebacks Account. We update our mailing list every summer to reflect officers for the current school year.