June 12, 2026

Dear Kids Health First (KHF) Providers and Practice Administrators,

We have some important updates about payor updates, new programs, and upcoming events. There's a lot of information, and we want to keep you informed. Please read through this email carefully and let us know if you have any questions.

Important Updates

Georgia Composite Medical Board Publishes 2026 Legislative Session Rule & Law Updates

The Georgia Composite Medical Board (GCMB) has published a summary of new laws and regulatory updates resulting from the 2026 legislative session. Several of these changes may impact physicians, physician assistants, advanced practice registered nurses, and healthcare organizations across Georgia.

KHF members are encouraged to review the update to understand any changes affecting licensure, supervision requirements, practice operations, and regulatory compliance responsibilities.

Additional information is available here:

Georgia Composite Medical Board 2026 Legislative Session Rule & Law Updates

Practices should review these updates with their clinical and administrative leadership teams to determine whether any operational changes are required.

Patient Transition Letter Template Available for Patients Aging Out of Pediatric Care

Template Letter Available for Transitioning Patients Who Have Reached the Age of Majority

As pediatric patients transition into adulthood, practices may need to formally communicate the transfer of care to an adult primary care provider.

Sterling Seacrest Pritchard has provided a sample patient notification letter that practices can customize and use when informing patients that they have reached the age of majority and will need to establish care with an adult primary care provider. The template outlines recommended language regarding continuity of care, medical record transfers, and transition timelines.

Practices may wish to review this resource with their leadership and legal advisors to determine whether it aligns with their patient transition processes.

View the template.

HR Corner: Preparing for an Emotional Employee Termination

Preparing for Difficult Termination Conversations

When an employee separation is expected to be particularly emotional, thoughtful preparation can help ensure the meeting remains professional, respectful, and safe.

According to guidance from OneDigital's HR experts, practices should consider preparing a clear script, identifying who will participate in the meeting, coordinating with IT regarding access termination, and selecting a private meeting location near an exit. Practices are also encouraged to remain focused on documented facts, avoid debating the decision, and be prepared to end the meeting if emotions escalate beyond a manageable level.

Additional recommendations include having an HR representative or manager present as a witness and ensuring support is available if the employee needs assistance exiting the workplace.

This resource serves as a helpful reminder for practice leaders and managers navigating challenging personnel situations.

Sample Chaperone Documentation Language for EMRs

Suggested EMR Documentation Language for Chaperone Discussions

Several KHF practices have recently asked for examples of documentation language related to patient chaperones.

Brent Reece, JD, CPCU, with Sterling Seacrest Pritchard, has shared sample language that practices may consider incorporating into their electronic medical record templates. The documentation helps demonstrate that patients and parents were informed of their right to request a chaperone during sensitive examinations and provides a consistent method for recording whether a chaperone was requested, declined, or present.

Practices should review the language with their legal counsel, risk management team, and EMR administrators before implementation to ensure it aligns with practice policies and applicable state requirements.

View the example.

AAP Alert: Website Privacy Litigation Risk Under California Law

AAP Highlights Website Privacy Litigation Risk Related to Third-Party Tracking Tools

The American Academy of Pediatrics (AAP) has issued guidance regarding potential litigation risks associated with the California Invasion of Privacy Act (CIPA).

According to the AAP, healthcare organizations may face legal exposure if their websites utilize certain third-party tracking technologies—such as analytics, advertising pixels, chat features, or similar tools—without appropriate disclosures, consent mechanisms, or privacy safeguards.

While the law is specific to California, organizations operating websites that can be accessed by California residents may wish to review their privacy policies, website tracking technologies, cookie disclosures, and vendor agreements with legal counsel.

KHF encourages practice leaders and website administrators to familiarize themselves with this guidance and evaluate whether additional privacy reviews are warranted.

Additional information is available here:

AAP Statement on California Invasion of Privacy Act Litigation Risk

This is particularly relevant for practices utilizing website analytics, appointment scheduling tools, patient communication widgets, or marketing technologies that collect visitor information.