November 7th, 2025

Note: New Content Noted with Asterisk* and Highlighted

Dear Kids Health First (KHF) Providers and Practice Administrators,

We have some important updates about payor updates, new programs, and upcoming events. There's a lot of information, and we want to keep you informed. Please read through this email carefully and let us know if you have any questions.

Important Updates

Strengthen Retention with Stay Interviews*

Wondering how to keep your best team members engaged? A stay interview is a simple, proactive conversation that helps you understand why employees stay—and what might cause them to leave—so you can address issues before they become turnover. Learn how to conduct effective stay interviews and build trust in your practice with expert insights from vxtra.

VFC Program Updates*

The latest Vaccines for Children (VFC) Newsletter includes key updates on holiday vaccine shipping schedules, the 2026–2027 flu pre-book, and annual VFC recertification requirements. Review the full newsletter here.

Updated Guidance on Georgia’s Chaperone Rule*

Sterling Seacrest Pritchard has shared an updated client brief outlining current Georgia Composite Medical Board requirements for the presence of chaperones during patient exams. Many claims arise from the absence of a chaperone during sensitive examinations, making it essential for practices to review and follow this guidance closely. Review the document for key rule details and best-practice recommendations for compliance and patient communication.

Thank You for Joining Our HIPAA Compliance Event*

Thank you to everyone who attended our recent in-person HIPAA Compliance and Cybersecurity Training with national expert Brian L. Tuttle. Your participation helped make the session a success as we explored new HITECH requirements, common compliance pitfalls, and real-world lessons from recent cases.

If you missed the event—or want to revisit key insights—you can watch the full recording here.

We encourage all practices to view the session to ensure your team stays up to date on the latest HIPAA and cybersecurity requirements.

HIPAA Assessments*

Brian Tuttle is offering a discount to Kids Health First Practices for initial and annual HIPAA assessments. If you are interested, please contact Brian at brian@hipaa-consulting.com or (770) 402-9912.

November HR Compliance Reminders*

As the year wraps up, it’s time to focus on key end-of-year HR and operations checks.

Verify Employee Information: Remind all staff to confirm their current address in HR and payroll systems to ensure accurate insurance benefits and timely W-2 delivery.
Review Your Inclement Weather Policy: Revisit and update your practice’s inclement weather plan, making sure it clearly outlines communication procedures, staffing expectations, and patient notifications.
Plan Ahead: Use this time to prepare for year-end reporting and benefit renewals to help ensure a smooth transition into the new year.

Confident Coding Webinar: Capture Revenue & Reduce Audit Risk*

Join Dr. Richard Lander for a practical session on pediatric coding—designed to help you improve accuracy, reduce audit risk, and capture the full value of your work. Learn how to balance MDM, time, and documentation for proper reimbursement.

When: Tuesday, December 2 | 6:30–8:00 PM EST

Hosted by: Kids Health First

All practice physicians, APPs, and practice administrators are welcome to attend.

Reminder: Don't Miss the Coding Webinar

Join us on Thursday, November 20 from 10 am to Noon, as we host a pediatric coding webinar to prepare for 2026 coding updates and guidelines. In this webinar we will focus on:

2026 CPT and Diagnosis Code updates
Understanding best practices in billing and coding to maximize revenue while adhering to coding regulations

The presenter for this event is Mary Suhr, Director, Revenue Cycle Consulting with Revenue Cycle Coding Strategies.

Who can attend?

This webinar is designed for practice administrators, lead physicians, and billing and coding team members, but everyone from your practice is welcome to join.

This event is free to attend but registration is required.

Reminder: Watch this Webinar on Phishing & Protect your Practice

Phishing causes 57% of costly healthcare security incidents and 36% of all data breaches. Watch this brief webinar from Sterling Seacrest Pritchard to learn how to spot and prevent attacks.

Next Steps

Ask all providers and staff to watch the training and document completion to ensure compliance and reduce risk

Watch the webinar now.