eMeeting – Adair County Board of Education

eMeeting SBDMs - Gallatin County High School, Gallatin County Middle School, Gallatin County Lower Elementary School, Gallatin County Upper Elementary School (Gallatin County Board of Education)

Online Manual (Procedures) – Ludlow Independent Board of Education

Policy & Procedure Audit Service – Shelby County Board of Education

Did you know?

• SBDM councils can use KSBA’s eMeeting service.
• KSBA’s procedure service can save you time with required forms.
• Online manual is a valuable resource for your employees.

For questions about the special resources and services provided by KSBA's Policy team, contact Katrina Kinman at 502-783-0082 or via email.

Has your district made changes to the free and reduced-price (FR) or Community Eligibility Provision (CEP) school nutrition provisions recently? If so, it may require a change in policy and/or procedure. Contact your assigned consultant for assistance with appropriate language and/or drafts.

Policy reference 07.11

Procedure reference 07.11 AP.1

On or before Jan. 31, the board shall formally and publicly examine a detailed estimate of revenues and proposed expenditures by line item for the following fiscal year. On or before May 30, the board shall adopt a tentative working budget, which includes a minimum reserve of 2% of the total budget.

Policy reference 04.1

Certified employees may be appointed by the superintendent for any school year at any time after Feb. 1 preceding the beginning of the school year.

Policy reference 03.11

Each local board shall provide each school council notice of a tentative staffing and budget allocation for the coming fiscal year by March 1.

Any revisions made to the district’s policy/guidelines (whichever contains specific formula information) for the next school year shall be forwarded to the Kentucky Department of Education by May 1 of each year.

Policy reference 02.4331

Policy staff are already working on the upcoming 2024 Annual Policy/Procedure Update to be sent to districts in late May. In the meantime, you may want to review any outstanding draft policies or procedures, particularly any older outstanding drafts. To avoid overlap, the annual update process is often made smoother if outstanding drafts have been acted on, reviewed, or deleted if no longer under consideration. Please contact your assigned policy consultant any time you are considering making a change or for additional information on this process.

Policy reference 01.5

Regular meetings/organizational meetings

At a meeting in January, the board shall adopt a schedule of regular meetings for the calendar year, identifying the date, time and place of each meeting.

The first meeting in January shall be an organizational meeting for the purpose of electing a chairman and vice chairman.

Policy references 01.41/01.42

Annual practices/drills

A building lockdown practice shall be implemented at least twice during each school year. At a minimum, lockdown drills are to be held during the first 30 instructional days of the school year and in January. As directed by the superintendent, the principal or other building supervisor shall document that the practice has occurred.

Severe weather/tornado and safe area evacuation drills are to be held during the first 30 instructional days of the school year and in January. Designated school primary and secondary evacuation routes are to be posted by any doorway used for evacuation.

Policy references 05.411/05.42

Mileage rate update

If your district reimburses for mileage at the state rate, be advised that the rate per mile effective Jan. 1 – April 30, 2024, is $0.43 cents per mile. This information can be reviewed quarterly via this link:

http://finance.KY.gov/services/statewideacct/Pages/travel.aspx



Policy references 03.125/03.225

Save the dates

KSBA Annual Conference - March 1-3, Galt House, Louisville

KOSAA Annual Meeting - March 1, Galt House

CSBA Spring Meeting - March 1-2, Galt House