You can select individual bills to pay in QuickBooks or click on Select All Bills below the table.
QuickBooks provides additional information in the table of bills to be paid beyond Date Due, Vendor, and Amount To Pay. You’ll see a column for a reference number, but there are other columns that can display vendor-issued discounts and credits that could be applied to individual bills. Vendors sometimes offer discounts for early payment, for example, and credits can be issued to settle things like returns or overpayment.
Warning: If you’ve never worked with discounts and credits, we can help you learn about them, create them, and apply them. It’s complicated.
When you’re satisfied with the information in the table, look below it. Highlight a bill by clicking on it to see what your options are there. You can click Go to Bill to see the original form. If there are discounts or credits available, they will appear there as Sugg[ested] Discount and Total Credits Available. You’ll also notice that any discounts or credits will have been applied in the table above. To change these, click Set Discount or Set Credit.
Make sure the payment Date is correct and select the payment Method. If you select Check, you’ll have to choose between To be printed or Assign check number (for handwritten checks, you’ll be able to specify the number or let QuickBooks assign it in the next window). Select the correct payment Account and click Pay Selected Bills. A Payment Summary appears in the window that opens. You can either click Pay More Bills or Done. If you’re paying bills using more than one payment method, you’d go back to the previous screen and repeat the process.