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Question of the Week from Mineral, Inc – an HR Organization.*
Question:
We have remote and on-site employees. Do we have to post hard copies of required
labor posters in the workplace, or can we provide only electronic ones on our internal
web page for all employees to see?
Answered by the HR Experts at Mineral
As you have remote and on-site employees, we recommend doing both. In December
2020, the Department of Labor issued Field Assistance Bulletin 2020-07, which permits
businesses to share the poster information electronically as a supplement to the
requirement to post hard copies. Electronic posting is only allowed as a substitute for
physical posters if the following conditions are met:
1. All the employer’s employees exclusively work remotely;
2. All employees customarily receive information from the employer via electronic
means; and
3. All employees always have readily available access to the electronic posting.
Note that electronic posting of required labor posters must be as effective as on-site
posting. They should be readily accessible without employees needing to ask for
permission to view them or where to find them. We recommend sharing in a location
where remote employees typically receive other legal notices and important information
from your organization.
This Q&A does not constitute legal advice and does not address state or local law.
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