The Kirby Creek Press | January 7, 2019
Kirby Creek Village
Please note, we have received multiple emails and calls from owners stating that our website has been hacked. Please understand that it has not been hacked, you must use our direct link, or type the full web address into your browser. It appears the Google link has been hijacked so if you "google search" our HOA name and then click on the link Google provides you will then be directed towards a false site. We have no control over Google.

Here is our web link in case you were not aware. http://kirbycreekvillagehoa.com/
You can also click the underlined link below.

I have also included information from a previous Newsletter which went out last month explaining Assessments and HOA Information in case you might have misplaced during the holidays.
Mandatory Annual Assessments
Each owner is subject to an Annual Assessment that is due and payable on January 1st each year. This year the Board approved in increase amount to $295.00.- the Board did approve the $20.00 discount if paid in full postmarked by 12/31/2018.

The assessments are used to cover the costs of:
  • Landscaping (cutting grass in all common areas and easements); - Contractual Services
  • Maintenance of pool;
  • Maintenance of tennis courts;
  • Upkeep and maintenance of the clubhouse; and general repairs.
  • Professional Services
  • Utilities
  • Insurance to cover any liabilities incurred in the common areas.

All KCV owners are legally obligated to pay their equal share to maintain the common areas. Kirby Creek Village HOA is a Mandatory HOA, which means dues are not a voluntary membership and are required to be paid annually to cover all costs mentioned above.
If your dues are delinquent, call BFMC right away to make payment arrangements to prevent or minimize costly collection fees and legal follow-up.

Below is a link to the 2018 budget so you can see an example of the breakdown in how your Board of Directors reviews costs for budgeting purposes. The association will provide an updated one at our upcoming 2019 Annual Meeting in February.

You SHOULD attend your Annual Meeting
Here is a break down of what took place at the 2018 Annual Meeting and what you can expect at the 2019 Annual Meeting.

The Annual Meeting was held on Saturday February 24, 2018 at 10:00 AM.

Approximately 84 members attended either in person or by proxy. HOA President, Jay Edwards gave a presentation reviewing the accomplishments made during 2017. Most notable, the installation of the new monument sign, surrounding landscaping in front of the clubhouse, dog waste stations added at both entrances and on the walking path near the large pond, as well as the initiation of the Landscaping Committee.

Chuck Barker presented the operating report for 2017 along with the budget for 2018. Chuck reported that the operating income of approx $14,000 was above budget and was primarily the result of the ability to reduce bad deb reserve by $30,000 during the year. Additionally Chuck compared the balance sheet at December 31, 2017 to the first balance sheet prepared by BFMC when they took over back in 2005.

There was one position vacant on the Board which was the end of the three year term of Demetria Terrell. Demetria indicated she was willing to serve again on the Board. A request was made of the members present if there was anyone who was interested in running for the Board, no interest was shown. By acclamation, Demetria Terrell was unanimously elected to the HOA Board of Directors as a Director for another three year term.

The Board entertained questions from owners concerning the involvement of the management company on certain aspects of the Association. Several items were suggested by attendees including review of the adequacy of the new lighting installed during the year, and continued monitoring of the use of the common areas by teenagers around the pond. Notes were taken for further consideration and review. All suggestions will be discussed at the Board of Directors meeting on April 23, 2018.


Drawings were held and overseen by BFMC regarding the winner of the $285.00 refund of 2018 Annual dues, and a drawing for three Target gift cards and one $50.00 Visa gift card. .

Winners:
Early Bird Drawing - Vui Nguyen - $285.00 check for annual dues!
Gift Card Raffle - Target Gift Cards - Jonatan Marquez, Shirlene Mason, and Connie Sanchez.
Gift Card Raffle - $50.00 Visa Gift Card - Uzziel Olivarez.
Congratulations to all of our winners! Homeowners, come back next year for another chance at winning!

Kirby Creek Board of Directors:
Jason Edwards, President - Term 2016-2019
Demetria Terrell, Vice President - Term 2018-2021
Mary Robinson, Secretary/Treasurer - Term 2017-2020
2018 Onsite Accomplishments

  • We will showcase these accomplishments in our upcoming slideshow which you will receive via email through the newsletter. Additionally it will be presented at the Annual Meeting in February 2019, and on the website.
2017 Onsite Accomplishments

  • Trimming of 61 Common Area Trees, completed June 2017
  • New Monument Sign with landscaping
  • Dog waste stations
Trees by Clubhouse
Monument sign by Clubhouse
Dog station by trail
7 Things Every Homeowner Should Know
  1. Know the Rules – Understand and comply with the restrictive covenants, by-laws, and other rules and regulations. Kirby Creek Policy and Procedures - Click Here!
  2. Know that you must pay your assessments on time and assessments are mandatory. 
  3. Do not ignore communications from your homeowner association, especially notices that may regard outstanding assessments, rule violations, or fines. The board has the responsibility to govern fairly and consistently in the interest of all members, which includes placing liens or foreclosing for nonpayment of assessments and fines. Don’t let a minor fine escalate to the point that the association board must turn the matter over to the association attorney. 
  4. You must maintain your property according to the governing documents, rules and city code.
  5. Know that an Architectural Review Application and approval is generally required before making improvements to the exterior of your home. Architectural Controls Info - Click Here!
  6. Know that your association has certain responsibilities to the membership including compliance with federal and state laws, fiduciary responsibility by board members, elections, meeting notices, meetings, and due process. 
  7. Stay informed and participate in the business of your homeowners association by reading the meeting minutes, attending the annual meeting, understanding the budget, and volunteering to serve on a committee or the board. Meeting Info - Click Here!

Common Misconceptions Regarding HOA Management
Recently Kirby Creek Village has run into some issues concerning trespassing, vandalism, noise ordinances, and overall public mischief. Please note that while the HOA does want to do all they can for our homeowners, the items listed above is not something the association can intervene with and address.

One of the most common misconceptions with homeowners in regards to the association and management company is what exactly the management company and association can do to protect the homeowners. It can be frustrating when you're trying to relax in your home and you hear fireworks going off, or you see multiple vehicles parked along the public street, or you feel the crime in the area has sky rocketed. These are all very valid concerns. However, the HOA and Management Company are unable to address a lot of these concerns. Our purpose as the management company is to work with your Board of Directors to implement the guidelines set by the HOA. The Management Company simply acts upon the rules that the HOA sets. We provide an unbiased service to help ensure that the HOA is working in accordance with the state and national laws that protect homeowners.

We strive to maintain the integrity of the Kirby Creek Village neighborhood when it comes to the aesthetics of the properties, common areas and amenities. The HOA rules (guidelines) cannot supersede City Ordinances and we cannot act as the police or code compliance in regards to City Ordinance violations. If something violates City Code Ordinances, all owners are encouraged to call Grand Prairie Code Enforcement Department at: 972-237-8049 or 972-237-8296.

Homeowner associations CAN be more restrictive when writing their guidelines for property compliance standards. For instance, a city might allow up to ten foot fence picket height for new fencing; an HOA can require its homeowners to not build a fence taller than six feet in height. If a homeowner is in violation of the fencing guidelines for their association the city will NOT enforce unless the fence does not meet their specific code enforcement guidelines for the city. Just like the city cannot act on our restrictive regulations, we cannot act on theirs.

Although we are unable to enforce City Ordinances, state and federal law, the HOA can however inspect the area homes to look for violations which might need addressing in accordance to the association guidelines. Nuisance violations in regards to our HOA guidelines and restrictions do exist; one example would be a home which has excess trash or items being stored in and around the property. We can send out notices to homeowners. Sending a violation for something like this would ideally create a buzz around the neighborhood that the Board of Directors really wants its homeowners to step up and maintain their properties.

At Kirby Creek Village the management company is responsible for collecting annual dues, which fund maintenance of the neighborhood and other community features like your pool, tennis court, clubhouse and landscaping of the common areas. Our goal is to maintain the overall quality of the community by working with residents who must also play a role in preserving their community.
No Trespassing
Please keep children, pets and motorized vehicles away from the edges of both ponds. The large pond is deep and the slopes are steep. If you see anyone camping or fishing near either pond, call the police. Trespassing is against the law.

Signs are posted around both ponds to reduce KCVA's liability in the case of accidental injury or drowning.
Important Information
BFMC Property Management
8111 LBJ Freeway, Suite 835
Dallas, Texas 75251
Phone - 972-644-3801
Fax - 972-644-3810

E lectrical Emergencies
Call TXU Delivery 1-888-313-4747
(24 hours, seven days a week)

All Emergencies: 911 (Fire/Police)
Non-emergency:
Fire: 972-237-8300
Police: 972-237-8790
  
City of Grand Prairie
972-237-8000
**In the event of an emergency please call 911. The Association is not equipped to handle emergencies including, but not limited to, criminal and medical situations.**

The Kirby Creek Village Website has a Classified Ad section which is available at no cost to KCV homeowners in good HOA standing. Please contact BFMC for more information.
Homeowner Corner
Calling all homeowners! Do you have ideas, favorite recipes, or a special announcement you would like to share with the Kirby Creek Village Homeowners Association? If so please contact us by using the "email us" link below. We love homeowner interaction, this is your corner, stop by anytime!

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