May 15, 2018 - In This Issue:


The University of California has increased the low-value purchasing authority from $5,000 to $10,000, empowering departments to execute procurement transactions up to $10,000 without the need for central procurement involvement (excludes certain commodity classes such as hazardous and controlled substances).
This move reflects the higher level of sophistication of the department buying communities and the increased controls enabled by the advanced procure-to-pay systems in place at most campuses.
This change has multiple benefits for the departments:
  • Departments will be able to execute more of their transactions without the extra time and steps needed to route through central procurement.
  • Central procurement and supply chain professionals will have more capacity to support the department's more strategic procurements and request for proposals (RFPs).

Supply Chain Management (SCM) will rollout this change on May 21. To help prepare departments for this change, procurement training materials including a recorded webinar and written materials will be posted to the Supply Chain Management website. An announcement with the links to these new resources will be sent to the Supply Chain Management Newsletter mailing list by May 21.

The Low Value Purchasing Authorization change to $10,000 does not apply to payment requests, voucher approvals or procurement (P-Card).

In-Person BearBuy Support Office Hours
Do you have a question on how to use BearBuy and you are looking for in-person help? Now you can get that help with the new BearBuy Office Hours. Each month, Supply Chain Management representatives will be at campus locations to answer your BearBuy questions such as:

  • Navigating BearBuy
  • Shopping using catalogs and forms
  • Submitting or approving orders
  • Managing purchase order changes
  • Searching for BearBuy documents
  • Ways to optimize and streamline your BearBuy purchases
  • Managing your BearBuy settings and email alerts
The next two BearBuy Office Hours will be held on:
  1. May 24, from 1 p.m. to 4 p.m. at Parnassus, Campus Library, Room 220
  2. June 6 from 9 a.m. to noon at Mission Bay, Mission Hall 2108

We are here to help, so please come visit us with your BearBuy questions. No appointment is needed. The event is first come, first served. The first 10 people to ask a question at each of the BearBuy Office Hours listed above will receive a reusable tote bag. Everyone who attends can sign up to be entered into a drawing for a $25 gift card.
Supply Chain Management can answer many BearBuy questions. However, if you have payment related questions, please contact the Controller's Office directly at .
REMINDER: Important Year-End Deadlines are Approaching

The fiscal year-end is rapidly approaching and Supply Chain Management (SCM) would like to remind you of important upcoming dates when buying goods and services during this time.  See the details here .

New GenScript USA Inc. Punch-Out Catalog

We are excited to announce that a GenScript USA Inc. Punch-out Catalog is now available in BearBuy making purchases more efficient.
Let the Logistics Experts Help You on Your Next Move

Setting up an office or moving equipment across campus? Supply Chain Management Logistics' expert staff is here to help.

Our services include:

  • Moving Services: Office furniture and related items, files, scientific equipment, and responsible disposal of unwanted items
  • Office Reconfiguration: Ergonomic changes/adjustments to office systems, sit-stand desks/furniture, workstations, file/storage cabinets, and overhead storage bins
  • Equipment Receiving/Delivery: Freezers, refrigerators, bio-safety hoods, centrifuges, incubators, flammable storage cabinets, and more
  • Temporary Storage if needed during a departmental transition
  • Event Setup and Breakdown: Assistance with physical and personnel support in setting up your event
For more information, visit the Logistics Moves and Installations web page or email

Discounts on Dell Products for UCSF Faculty and Staff

If you're looking to buy a new personal laptop, desktop or even a TV, Dell offers discounts throughout the year to UCSF faculty and staff. These discounts are for personal purchases only and you can check out the offerings on Dell's UCSF web page. These purchases must be made on a personal credit card, not through BearBuy.

Dell will be offering early access to their Memorial Day sale starting May 21, so make sure to check the site then.

Q: I submitted an order in BearBuy, but then the system returned the cart to me. Why was my cart returned?

A:    BearBuy may return your cart for various reasons, such as expired Accounting Codes (chartstring), invalid ship-to address on an order containing radioactive items, or the supplier is not open for ordering. You will receive a notification if your cart is returned, and the requisition history will show the reason the cart was returned.  For more details and how to fix the cart, review the  Cart or Requisition Returned - Quick Reference Guide .


For BearBuy technical support, how-to help or questions regarding basic purchasing, contact the IT Service Desk.
Phone: (415) 514-4100, option 2 (M-F, 8 a.m. to 5 p.m.)


For general Supply Chain Management questions, please email or visit our website at

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