January 9, 2024

Regional & Divisional News

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In This Edition

New Timing for PTO Accrual Balances
Time to Review Your Benefit Information
Annual Wellness Payment Through Voya
W-2 & 1095-C
CME Opportunity: Controlled Substance Management
Aspirus Heart Care Winter Conference
Upcoming WCHQ Events: Attend for free
Aspirus Emerging Leaders: Apply Now
Redeem Your Holiday Gift by Jan. 31
Recognizing Law Enforcement
Active&Fit ExerciseRewards
Aloha Day: Wear a Hawaiian shirt on Jan. 19

New Timing for PTO Accrual Balances

Our PTO accrual balances update in Kronos twice each week based on when payroll and manual PTO balance changes are processed. Please be aware there is a new cadence for when our balances update in Kronos to align with our updated processes related to our Infor Payroll implementation. Going forward, PTO accrual balances will update in Kronos on Friday and Saturday mornings.

Time to Review Your Benefit Information

Now that the new year is in full-swing and the first payrolls of the year have been or are being processed, it is a great time to make sure your benefits are set up correctly.

Checklist:

View your check stub to confirm your benefit premium deductions are as you expected (receiving the wellness credit if you earned it, etc.).

Note: Some paystubs are showing pre-tax vs. post-tax deductions in the wrong category. Deductions are set up correctly in the payroll system and the payroll team is working with our vendor, Web Checks, to resolve.

View the “Current” tab under the Benefits module in Infor CloudSuite to review your elected benefits. While changes cannot be made without a life event, errors and corrections will be addressed.

ID Cards – If you have not yet received an ID Card, need a new card or are wondering if you can use your old card, find all your answers on the Total Rewards site - ID Cards (under “Plan Info & Documents” menu).

Check your email! You may have Evidence of Insurability (EOI) requirements. Emails were sent to applicable employees after Open Enrollment for the following:

Optional Life Insurance increases of more than $20,000 for employee coverage or $10,000 for spouse coverage.
Long-term disability (LTD) increases from company-provided 50% to employee-elected LTD 66 2/3%.
Part-time employees who switched from no coverage LTD to LTD 50%.

Complete the Evidence of Insurability Process. If you do nothing, you will remain at the benefit listed under the “Current” tab under the Benefits module in Infor CloudSuite.

The Total Rewards Benefits site has in-depth information on each benefit and can help you understand the value of each offering. Make the most of your benefits choices!

Don't Forget: Annual Wellness Payment Through Voya

Don’t forget to submit your Wellness claim if you carry any of the voluntary benefits through Voya, which include Hospital Confinement, Critical Illness, and Accident insurance. If you are enrolled in any of these benefits and have completed a qualified health screening test, you are eligible for an annual Wellness Benefit payment.

Examples of the types of tests or screenings eligible for a wellness benefit include:

HDL & LDL serum cholesterol test
Mammogram
Immunizations
Colonoscopy
Routine dental exams
And many more!

The annual benefit amount is $100 for you, $100 for your spouse, and $50 per child (maximum of $200 for all children).

Submit your claim electronically – no paperwork required – and the benefit can be combined to double or triple your annual benefit payment amount when all three Voluntary Benefits are elected.

How to Submit for the Wellness Benefit

2023 Wellness claims must be submitted within 30 days of the end of the policy year. You must submit your Wellness claims by January 30, 2024.

W-2 and 1095-C

With delivery of your W-2 and 1095-C just around the corner, employees are reminded that you can log into the Infor CloudSuite Application and sign up to receive your W-2 and/or 1095-C via the web. When you sign up, an email is sent to your primary work email notifying you when the document is available. You also have the option of providing a secondary email address to receive notification.

Once notified, you can log into the Infor CloudSuite Application/Web Checks to print your copy.

This option offers a faster, more efficient method of receiving the annual documents for your individual tax filings. No need to wait and watch for it in the mail!

See Directions

Employees are also reminded to verify the following in the Infor CloudSuite Application to ensure Aspirus has accurate information for the generation of the W-2 and 1095-C:

Your address and Social Security number
Your dependents’ names and Social Security numbers (which should match their Social Security cards)

Please sign up for electronic delivery by January 19, 2024.

CME Opportunity: Controlled Substance Management

A two-day virtual review course is available January 13-14 on Controlled Substance Management. This CME opportunity is being offered by the American Society of Interventional Pain Physicians and is worth considering for any clinicians who care for patients with pain.

Aspirus pain medicine physician Kris Ferguson, MD, is involved with the course and will present from 5:40-6:20 p.m. (CST) on January 13 on Handling Medical Licensure Board Reviews and Investigations.

Registration

Course Brochure & Agenda

Aspirus Heart Care Winter Conference

Registration now open

Registration is now open for Aspirus Heart Care’s annual Winter Conference.

This year’s theme is Cardiology for the Non-Cardiologist. Experts from Aspirus and throughout the country will be presenting on a wide variety of topics related to heart care and heart health.

Friday, March 1, 2024

7:45 a.m. - 4:15 p.m. (registration at 7 a.m.)

Hilton Garden Inn (151401 County Rd NN, Wausau, WI)

Cost: Free for Aspirus employees and affiliates

Lunch is included.

Intended Audience: The conference is intended for cardiologists, general internists, primary care physicians, nurse practitioners, physician assistants, pharmacists, registered nurses, exercise physiologists, rehabilitation professionals, trainees in medicine and other specialists interested in cardiovascular risk factors and treatment options.

Questions about conference attendance or topics may be directed to Mike Braun, Amy Burger or Sharon Thacker.

Upcoming WCHQ Events

Aspirus employees can attend for free!

Because Aspirus is a Wisconsin Collaborative for Healthcare Quality (WCHQ) member, employees from any of our Aspirus locations are welcome to attend WCHQ events free of charge.

“The Impact of Disparities on Healthcare Value”

Healthcare value and disparities seminar.

February 8

9 a.m. - 3 p.m. (Central)

DoubleTree by Hilton Madison East (attend in person or virtually)

Agenda
Member Registration (by Jan. 29)

“How to Help Patients with Chronic Kidney Disease (CKD) in Your Primary Care Office”

CKD Toolkit launch webinar.

February 27

Noon - 1 p.m. (Central)

Aspirus Emerging Leaders: Apply Now

Interested employees may apply now through January 19 for the Spring 2024 session of Aspirus Emerging Leaders. The application is completed by both the applicant and their manager.

Aspirus Emerging Leaders is a leadership development program designed to provide additional learning opportunities for employees who are interested in becoming formal leaders throughout the organization. The program provides opportunities and challenges for those who desire advancement or want to have a better understanding of the skills needed to become an effective leader at Aspirus.

Additional details about eligibility, requirements and the schedule are available on the Aspirus intranet. Look for the homepage banner or the program link under the “Life & Career” menu.

Your Holiday Gift

Deadline to redeem is Jan. 31

Don't forget to redeem your holiday gift – a $30 digital gift card (see list of participating vendors) – by the January 31 deadline! Look for a “Happy Holidays!” email from [email protected] that was sent to your Aspirus email address on December 15. This email includes your unique invitation number and directions for selecting your gift card.

Lost or deleted your gift email?

If you haven’t redeemed your gift yet and you lost or deleted the email with your unique invitation number, watch for reminder emails from [email protected] to be sent 1/9/24, 1/23/24, and 1/30/24. You can also reach out to the HR Solutions Center or your HRBP if you have questions or concerns.

Important

Don’t worry about the blue external/untrusted sender banner. Emails from [email protected] are legitimate and safe. Please DO NOT click the "Report Suspicious" button or send the email to Phish Tank.
When completing the redemption steps, it’s suggested you choose a personal email address rather than your work email for delivery of your digital gift card.

Recognizing Law Enforcement

Vital partnerships in community health & safety

Public safety and emergency medical treatment are two vital services for every community. The two components also collaborate daily to ensure the well-being of our communities.

January 9 is National Law Enforcement Appreciation Day. It’s an opportunity to show support and appreciation to law enforcement officers for their duty to the community.

Aspirus Wausau Hospital Emergency Department Manager Stephanie Dulak emphasizes the importance of strong community partnerships. “It’s very common for us to have police officers in the Emergency Department. Often, they’re here for very positive reasons and they help keep our staff and patients safe.”

Visit the Aspirus Media Center for other recent stories featuring Aspirus experts.

Get Rewarded for Working Out!

Active&Fit ExerciseRewards

With the Active&Fit ExerciseRewards™ program, you can get rewarded for working out. Complete at least 10 visits each month and you can earn $30 in rewards. It’s that easy!

Track your workouts at the ActiveandFit.com website or via paper form. (Note: The ASHConnect app is no longer available.)

Active&Fit is available to all Aspirus employees aged 18 and older, regardless of health plan enrollment. Adult dependents aged 18 or older who are covered on the Aspirus Health Plan are also eligible to earn these rewards!

Additionally, Active&Fit ExerciseRewards offers FREE on-demand recorded fitness classes you can do anywhere through your online account.

Learn more

Get started

Visit ActiveandFit.com
Click “Check Eligibility” to register
Connect by phone at 1-877-771-2746

Aloha Day is January 19

Wear your favorite Hawaiian shirt

All Aspirus team members are encouraged to wear Hawaiian shirts on Friday, January 19, to help chase away the winter gloom with a bit of tropical joy.

* Important: Please adhere to our dress code and check with your manager to make sure your shirt is appropriate for your department and role. This is NOT a casual day unless otherwise noted at the business unit where you are physically located. Look for local communications.

Post photos of you and your co-workers wearing your Hawaiian shirts on January 19. Look for the Aloha Day banner on the intranet homepage.