Latest News from Aspirus 🍁

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October 24, 2023

Regional & Divisional News

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In This Edition

Final Prep for Infor FSM Go-Live
Open Enrollment Materials Available
Managing Dirty Linen Bags
Employee Vaccination Clinics
Text Messaging Coming to MyAspirus
New Retirement & Financial Partner
Retirement Plan Investment Fund Change
Teledentistry
Employees Targeted by Text Message Scam
Mandy's Journey: Preventive Surgery
Prioritizing SELF Challenge
Self-Care Webinars & Yoga
2024 Health Insurance Discount: Oct. 31 Deadline
Is that Runny Nose More than the Sniffles?
Festival of Trees Items Wanted
Attention Veterans: Share Your Photos
Financial Webinar: Retirement Checklist
EAP Front Line Newsletter

Final Preparations for Infor FSM Go-Live

We are only a week away from the November 1 go-live of our Infor CloudSuite Financial and Supply Management (FSM) Payroll and CDM implementation. Additional downtimes and freezes are occurring this week.

Here are some important updates and reminders:

Steps for Coding and Approving Invoices – Invoice submissions are frozen from Oct. 25-31. Here is a self-help training guide on how to code and approve invoices in the new system after the freeze. This resource will also be accessible via the Infor “in-app help” button.
Supplies – Supply requests are frozen from Oct. 25-31. Refer to this supply requestor tutorial slide deck and updated supply order manual for background on the new process.
Kronos & Timekeeping – The Kronos outage begins Oct. 30. Refer to the “Downtimes and Freezes” page on the intranet, including “recent posts” for important employee and timekeeper required actions during the outage.
Credit Refunds – Oct. 26 is the start of the transaction freeze for Epic patient and insurance credit refunds. Additional details are available on the “Downtimes and Freezes” page on the intranet.
Epic CDM – CDM/Chargemaster codes are changing. Epic users are encouraged to review the associated training and the Epic Charge Crosswalks posted to the Epic Changes page within the Infor FSM intranet section.
Learning Library – A dedicated training hub is now available that contains numerous job aids related to the impacted applications and processes. A more robust, role-specific learning dashboard will be live before the end of the week. Watch for ongoing updates on the Training page within the Infor FSM intranet section.
Support – A new support page has been added within the Infor FSM CloudSuite section of the intranet. Refer to this for details on how to receive support, as needed, during go-live.
Upcoming Intranet Changes – The existing GHR and Lawson S3 application intranet landing pages will be consolidated and renamed. As of November 1, the Infor CloudSuite Application page is where you can access the application and other resources for: Infor Finance & Supply Chain Management (FSM), Infor Talent Acquisition and Infor Transition Management (TA & TM), and Infor Global Human Resources (GHR). Links will be updated accordingly.

Open Enrollment Materials Now Available

Open Enrollment materials are now available so you can learn more about the benefit offerings for 2024. Open Enrollment runs November 6-19 and is the time for you to enroll in benefits for 2024.

Your action is required! Employees must complete benefit elections during Open Enrollment to select benefits for 2024. All coverage ends December 31, 2023, and employees who do not re-enroll will have no coverage for 2024.

Visit aspirus.org/totalrewards or scan the QR code to view a variety of resources available to support you in your benefit decisions for 2024. This information is available on the internet so you can access it from anywhere with an internet connection and review with others within your household who may be assisting with benefit decisions.

Login ID: Your Aspirus email address
Password: Your Aspirus network password

Resources include:

What’s Changing for 2024
2024 Benefit Booklet
2024 System Rate Sheet | 2024 Langlade Rate Sheet
Frequently Asked Questions and a feature allowing you to submit a question
Interactive Benefit Decision Support Tool
Full benefit summaries and documents under the Plan Info & Documents dropdown menu

On-site/virtual meetings & virtual benefit fairs

Plan to attend an Open Enrollment meeting, in person or virtually, to learn more about Aspirus benefits. Virtual benefit fairs are also being offered by our vendors so you can learn more about specific benefits and ask the experts questions. Questions can be submitted in advance and will be answered during the meeting. Click the links below to find out more!

Can’t find what you’re looking for?

The Human Resources Solutions Center is available for questions.

715-843-1282 | Extension 31282

Humanresources@aspirus.org

We’ve worked diligently to align benefits across the system to create a full total rewards package that recognizes the value of our employees and providers as well as their families. Aspirus Health’s Total Rewards package and retirement plan support the varying needs of our employees and help you plan with joy and foresight for your future.

Best Practices for Managing Dirty Linen Bags

Help protect one another from injury

Between July 1, 2021 - October 3, 2023, a total of 139 manual material-handling injuries were reported by employees across the Aspirus system.

Aspirus Employee Health & Wellness (EHW) recently identified employee injury related to manual material handling – with a focus on the lifting, carrying and management of dirty linen bags – as a concern.

What you need to know

Linen bags, despite being filled to the same capacity, may vary in weight due to the type of linen placed inside.

Per industry standards, it is recommended that all linen bags remain below 35 pounds.
Linen bags should be checked for weight capacity and fill prior to adding additional soiled linens.

How you can protect yourself & others from injury

It is everyone’s responsibility to be aware of a linen bag’s:

Content.
Weight.
Fill (i.e., amount placed inside).

Make sure linen bags are:

Filled only to an appropriate capacity and weight. A linen bag should not exceed 35 pounds when filled.
Switched out if needed to avoid excess fill and/or weight. This helps reduce the risk for injury during management.

Additional linen bags can be requested through Environmental Services if there is consistent overflow of soiled linens in a unit or area.

Questions? Please reach out to Employee Health.

Employee Vaccination Clinics

Participation deadlines:

Influenza Safety Program – Oct. 31
COVID-19 Safety Program – Dec. 1

You have until the dates above to get vaccinated or complete the online declination forms. Visit the Influenza & COVID-19 Safety Programs page on the intranet for details.

Employee vaccination clinics are available throughout the system. Click the graphic or consult the events calendar on the intranet for available times and locations. Clinics are on a walk-in basis and do not require you to sign up in advance.

Text Messaging Coming to MyAspirus

Starting October 25, patients can opt-in to receive text notifications to conveniently manage their visits and receive helpful reminders related to billing, appointments, and their account. Text messages will be automated through MyAspirus to offer patients the ability to interact with Aspirus independently of staff intervention for several common scenarios.

Enrollment in text messaging is not required. To sign up, patients can text JOIN to 67097. This latest expansion of MyAspirus features supports our commitment to delivering a positive patient experience across all our care settings.

Introducing Our New Retirement & Financial Partner

Aspirus Health believes in helping you make the most of your compensation and benefits package. That’s why we periodically review our benefit partners and plans to ensure the programs available to our employees are providing the best value to meet your needs. Effective December 1, 2023, financial wellness and advising services will transition from our current retirement plan and financial partner Francis, LLC, to CAPTRUST.

CAPTRUST is an independent investment advisory firm that will provide investment advice to Aspirus Health’s retirement plan committee and plan participants. CAPTRUST has helped individual participants like you for over 25 years, by providing personalized advice and helping participants build a solid financial future.

CAPTRUST will provide access to professional, unbiased advice from financial advisors dedicated to Aspirus. More information will be forthcoming about how to engage with CAPTRUST beginning December 1. In the meantime, watch this video on the Value of Advice for a sense of what to expect when working with a CAPTRUST advisor.

Current individual advising sessions that are scheduled with Francis, LLC, through November 15 will still be held. If you are scheduled for a session with Francis, LLC, after November 15, these sessions will be canceled, and you may reschedule with a CAPTRUST advisor beginning December 1.

Retirement Plan Investment Fund Change

The investment options offered in the Aspirus, Inc. Retirement Plan are regularly reviewed to ensure fund options continue to support employees to reach their retirement savings goals. Since each retirement savings journey is unique, it is our intention to provide a wide range of investment options with a variety of risk tolerance and cost, while also providing quality fund options when considering fund performance.

Effective November 27, 2023, a change in investment options will occur. The Vanguard Emerging Markets fund will be available as an investment option in the plan. Additionally, the Goldman Sachs Emerging Markets fund option will be discontinued. Current account balances invested in this fund will be mapped to the new investment option.

To review or modify your investment elections, log in to your Empower account or contact Empower at 866-467-7756.

Visit Empower

Teledentristry: Virtual emergency dental care

Delta Dental of Wisconsin expanded access to teledentistry services by partnering with Teledentistry.com, a virtual care network provider. Virtual dental care is now available 24/7, 365 days a year.

Members can access their services with a smartphone, tablet, or computer with audio/visual capabilities. In addition to a virtual consultation, a Teledentistry.com dentist can write prescriptions like antibiotics, non-opioid pain medications, and anti-inflammatory medications when appropriate and refer to an in-network provider if additional treatment is needed.

Virtual visits from Teledentistry.com help supplement existing dental plan benefits and can be used after business hours, on holidays and weekends, or when experiencing a dental emergency and your regular provider is not available.

Teledentistry services are an existing covered benefit of your Delta Dental of Wisconsin plan. Access to Teledentistry.com is at no additional cost and can even be used by those who are not current members*.

Learn more about teledentistry services and how to access Teledentistry.com virtual visits.

_{*Fees apply}

Aspirus Employees Again Targeted by Text Message Scam

Aspirus employees are again receiving text messages on their personal phones from someone pretending to be Aspirus President & CEO Matt Heywood (see example below). This is a common scam called Smishing. Smishing uses SMS text messages to trick people into sharing sensitive information or sending money to bad actors. Click here to learn more about what to watch for and how to protect yourself.

How to report it

Since these messages are going to private phones, Aspirus IT cannot prevent these smishing texts. However, we do like to know when we are being targeted so we can communicate appropriately. If you see something suspicious, please report the concern to the Aspirus Service Desk by calling 715-847-2300 or 800-297-8780.

Mandy's Journey: Taking Control Through Preventive Surgery

In a world of uncertainties, Mandy's story is a beacon of hope. She faced a family history of breast cancer head-on and started preventive action with the guidance of Aspirus Plastic Surgeon Dr. Elizabeth Renaker-Jansen. Mandy shares her remarkable journey in hopes that people will be inspired to take charge of their own health.

Visit the Aspirus Media Center for other recent stories featuring Aspirus experts.

Quarter 4 Wellness Challenge

Open to all employees!

Click image above to view as a PDF.

Self-Care Webinars & Instructor-Led Yoga Workouts

Open to all employees!

Click the links below to learn more and to register in advance.

Reduce Stress & Restore Daily Well-Being

Thursday, November 16

Noon - 12:30 p.m.

Webex

Boundary Setting to Balance Work/Home Life

Friday, November 17

Noon - 12:30 p.m.

Webex

Yoga for Self-Care: Manage Stress, Exhaustion, Burnout

Sessions available via Webex for employees across the system and on-site at Aspirus Wausau Hospital throughout November.

2024 Health Insurance Discount

Complete your activities before Oct. 31!

If you are participating in the Health Insurance Premium Discount Program, the deadline to complete your wellness activities is October 31, 2023*.

Act now to ensure you have enough time to complete your activities before the deadline! Don’t wait – take charge of your health and well-being while saving big money!

Log into the wellness portal at www.managewell.com to check your status for the Earn 2024 Health Insurance Discount:

If you see a colorful trophy stating you earned your reward, congratulations!
If you see a greyed-out trophy displaying the percentage you’ve completed, you still have work to do. Click on “learn more” to find out what steps you may have missed.

Complete and submit all wellness activities before end of day on October 31, 2023*.

Contact Business Health (wellness@aspirus.org / 844-309-1269) if you have questions about your status or the steps you need to take to earn your reward before the deadline.

* If you were newly eligible for insurance during the year, your deadline is December 15, 2023. Log into the wellness portal for more details on how to complete the program steps.

Is that Runny Nose More than the Sniffles?

Aspirus Family Medicine Physician Dr. Jaime Oswald talked with WZMQ 19 about what influenza is, how to treat it, and when to recognize if that runny nose needs a closer look.

Watch Now

Festival of Trees Items Wanted

For the Aspirus Health Foundation

Supporting patients and families throughout our system through Aspirus Comfort Care & Hospice Services and the Aspirus Family House Wausau

Departments, individuals and families are invited to create themed baskets, decorated trees and/or packages to be auctioned or raffled off at the Festival of Trees held Thanksgiving week.

Coordinate a donation with your co-workers or submit as an individual. Be creative! Create a basket/item for the winter or holidays, favorites from your town, sports, hunting, fishing or more.

Please register your donation at bidpal.net/2023fot by November 7.

Items needed by November 19.

Thank you for your support of Aspirus Comfort Care & Hospice Services and the Aspirus Family House! Did you know the Aspirus Family House provides lodging to patients and families from throughout our system who must travel to Wausau for specialty care or who have a loved one in medical crisis and need help with a safe, affordable, healing place to stay?

Festival of Trees

November 21-26

Central Wisconsin Convention + Expo Center

Questions? Contact Aspirus Health Foundation

Kim Smerda (ext. 72892) or kim.smerda@aspirus.org.

Attention Veterans: Share Your Photos

This Veterans Day, Aspirus will once again honor our incredible veterans on our social media platforms. We are seeking photos from current and former service members currently working with Aspirus.

Needed: