Leaf Pick-up starts 7 Dec | 30 Nov 2020
Dear GCA member,

Here is your GCA newsletter. As always, we want to hear your feedback.

GCA Board of Directors

Virtual GCA Board Meetings for December
The GCA Board of Directors is holding the Board working meeting via GoToMeeting on 3 Dec from 5 to 7 PM. By joining the "virtual" meeting you can listen to the proceedings from start to finish. If the Board schedules an executive session, the general meeting will end and the Board will meet separately to discuss contract and/or legal issues. The agenda is attached here. The agenda and Board packet are published on the Glenmore website ahead of the meetings, and the meeting minutes are also posted.

If you want to participate in the Board meeting, contact Tim Durrer at 434-984-0700 or click here for information regarding the GoToMeeting link.
Fall Leaf Pick-up Starts 7 December
Our Fall leaf collection will start on Monday, 7 December. Leaves should be next to the curb by 7 AM on 7 December. If your leaves are not picked up on day one, not to worry, it will take about a week to finish the Glenmore circuit.

Important Reminder: There will be only one pass per residence by our GCA contractor. Please be ready!
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Reducing GCA Costs ... Request GCA Materials be Delivered Electronically rather than by US Mail
According to the VA Property Owners' Association Act, (§ 55.1-1815, Section G.. Access to association records; association meetings; notice.), notices for the annual meeting must be sent by US Mail or sent to Association members by electronic mail, provided that the member has elected to receive such notice by electronic mail.

In 2019, our cost to reproduce materials and mail them to residents was $8,037. In order to reduce costs, we are asking members if they choose to receive materials by email in lieu of US Mail. If you want to receive the materials electronically (by email), please send an email to Megan Burch by clicking here. Include the words "Electronic Delivery" in the subject line. You will need to include your name and address in the email for our records.

The GCA Board
Safety Sidewalks Update

On 12 Nov, you received a GCA e-mail outlining the safety sidewalk project that has been approved for Glenmore. As work proceeds we'll provide periodic updates via the Newsletter. Here is a sketch of the planned path and an explanation of how the path was chosen including the street crossover points you see in the sketch as dashed lines. In this area of the community there are large stretches of common area, and where possible we've placed the sidewalk adjacent to the common area. The chosen path has the benefit of reducing a number of installation costs. The crossover points are located to meet the VDOT requirement of at least 212 feet of line of sight along the streets.

Road Right of Way. The GCA Road Right of Way is roughly 50 feet, or roughly 25 feet on either side of the center of the road. This applies to all properties in Glenmore. Where the sidewalk crosses the front of a resident's lot, the sidewalk will be placed within that Road Right of Way. You can see the property boundary with the Road Right of Way on the plat that you received when your home was purchased.

As mentioned in the 12 Nov email, one of the first tasks is a land survey where wooden stakes with pink ribbons are placed at the corner points of all lots. The stakes mark an iron bar that was inserted deeply into the ground to permanently identify the property borders.

In the next newsletter we'll outline the various Albemarle County approval steps required for the completion of the project, the timeline for those county reviews, and approvals which will lead us to bid the project to paving companies.

If you have any feedback please provide that to the Board of Directors or to the Common Area Review Board (CARB). Please send by email by clicking here, and place "Safety Sidewalks" in the subject line. Your feedback may also be used in future newsletter articles.

Note: The safety sidewalk path will also have the benefit of being adjacent to three hiking trailheads (Carroll Creek Trail, and both ends of the Bluebird Trail).
The GCA Declaration of Covenants and Restrictions Article VII, Section 1. documents the role of the GCA for sidewalks.
Steve Antonellis
Chair, CARB

GCA Board Approves Write-Off of Liens on Two Foreclosed Properties
On 19 November, the GCA Board passed a resolution (2020-015) to write-off two bad debts on previously foreclosed properties (3389 Cesford Grange and 3211 Sandown Park Rd). In accordance with our GCA Regulation 2019-01, the GCA had placed liens on the two properties for non-payment of assessments, interest, lien expenses, and other expenses. However the GCA liens were subordinate to the deed of trust, and the lien debt was wiped out by the sale. The total write off for the two properties is $7,419. The write-off will be posted on 31 December 2020.
Kevin Fitzpatrick

GCA Assessments are Past Due
The GCA second half assessment of $518 was due on 1 September. As of 30 November, there are 17 delinquent accounts. If you have not yet paid, please make your payment soonest and avoid a lien on your property. Contact Associa by clicking here.

The Treasurer
Updates to the Glenmore Architectural and Landscape Requirements for Review
The Glenmore Board of Directors approved the update to the Glenmore Architectural and Landscape Requirements at the 19 November GCA Board Meeting and as part of the resolution requested feedback from our Glenmore residents. Click here to review the updated Architectural and Landscape Requirements. You will also find a document that compares the current guidelines with the updated version. You can email your comments to the Board by clicking here, and include "Architectural & Landscape Review" in the subject line. The Board will review all comments before making a final determination on the document on 17 December.

Questions from the Community
Each month we receive questions from GCA residents directed to either Associa or to Board Members. As examples, "When will leaves be picked up?" "Where can we find info on mailbox maintenance?" For each Newsletter publication, we will select questions from residents that may be of interest to the community at large, and provide detailed answers.

Question: There are 17 delinquent GCA accounts. When others don't pay, the rest of the community has to make up the difference. I've seen other organizations that publicize the names of those who are delinquent. Should the GCA do same?

Answer: The Board reviewed this issue at the 5 November Board working meeting. The GCA has a regulation in place (Regulation 2019-01) that states we will charge late fees and place liens against delinquent accounts. The Board concluded that there is no benefit to publicizing the names of delinquent residents.
Attempted Car Break-In
On Saturday evening, 28 November, there was an attempted break-in into a vehicle parked in a driveway on Paddington Circle. Since car break-ins are sporadic, the best way to protect your car is to ensure nothing of value is left in the car. According to the Albemarle County Police, the best deterrent is security cameras.
Golf Course use is for Club Members Only
It has been reported to the golf club by several member/ residents that some Glenmore residents who do not have a golf membership are playing on Monday afternoons. Additionally, some were playing driving their own carts. Please be aware, that if you are not a member, you are trespassing.

If you are interested in joining the Club or to discuss membership options, please contact Club Membership Director, Michele Conner at michele@theclubatglenmore.com for more information.
No Trespassing Sign
Planning Commission votes to deny the Breezy Hill Density Increase
The Albemarle County Planning Commission met on Tuesday (24 November) to review the developer's re-application to increase housing density at Breezy Hill. The Albemarle County Master Plan was approved for a maximum of 65 houses in the Breezy Hill development. In August the developer requested an increase from 65 homes to 160 homes, then withdrew the request when it became clear that the the Board of Supervisors was about to deny that request. The developer submitted another request, this time for 130 homes.

On 24 November the Planning Commission voted unanimously to deny the density increase. The developer's request and the Planning Commission recommendation will be considered by the the Board of Supervisors on 16 December. More info to follow ...
Rules for Visiting the Equestrian Center
For the Safety of All
Please be advised that the Equestrian Center is a working farm with large horses and farm equipment. Visitors are welcome, but you must contact Abbie Wright at 516 216 9392 to arrange for a visit. Remember, the Glenmore Farm is leased to our tenant, and trespassing between the paddocks is imposing on the tenant's right to the property and safety of the horses.

Equestrian Center Safety Rules

  • Horses are unpredictable; treat them with caution at all times.
  • Do not climb the fences or go into the paddocks.
  • Do not feed or pet the horses.
  • No joggers, pedestrians, or strollers are allowed near the barn or between the paddocks.
  • Dogs will spook the horses.
  • No bikes or golf carts are allowed near the barn or pastures.
  • The nature trails around the outside perimeter of the EC are available for residents’ walking.
  • Some trails are also used by riders. If you encounter a horse and rider, stand aside until the horse passes.
Looking for Info on GCA Regulations??
Our GCA Web Page has vast amounts of information. In fact, to find info on the latest GCA Regulations, go to the web page, then at the bottom right of the Home page, click on "Regulations". Then scroll down to "GCA Regulations" for the complete list of Approved Regulations.

Just have some general questions? Email Megan Burch by clicking Here.
Watch These Dates
Dec 3: GCA Board Working Meeting 5-7 PM (GoToMeeting)
Dec 7: Leaf Pick-up week begins
Dec 10: Hanukkah Begins
Dec 16: Albemarle County Board of Supervisors Meeting
Dec 17: GCA Board Meeting 7-9 PM (GoToMeeting)
Dec 25: Merry Christmas