Leaf Pick-up starts 7 Dec | 15 Nov 2020
Dear GCA member,

Here is your GCA newsletter. As always, we want to hear your feedback.

Happy Thanksgiving!
GCA Board of Directors

Virtual GCA Board Meetings for November
The GCA Board of Directors is holding the Board meeting via GoToMeeting on 19 Nov from 7 to 9 PM. By joining the "virtual" meeting you can listen to the proceedings from start to finish. If the Board schedules an executive session, the general meeting will end and the Board will meet separately to discuss contract and/or legal issues. The agenda (click here) and Board packet are published on the Glenmore website ahead of the meetings, and the meeting minutes are also posted.

If you want to participate in the Board meeting, contact Tim Durrer at 434-984-0700 or click here for information regarding the GoToMeeting link.

GCA Board Approved the 2021 Budget
On 22 October, the GCA Board approved the GCA Budget for 2021. In order to balance the 2021 budget, there will be a small assessment increase. The $8.00 per year increase (0.77%) was driven mainly by two factors: the significant loss in revenue (approximately $23K) due to significantly lower CD rates*, and eight delinquent accounts (approximately $21K). To see next year's approved GCA budget, click here.

The Board also reviewed the GCA Reserve requirements tor 2020 in accordance with the VA Property Owners' Association Act. The Board approved four additions to the Reserve Study (EC Kubota replacement at $25K, an EC Ring Drag 2021 purchase at $4K, an outdoor gatehouse information monitor purchase for $15K, the cost for the safety sidewalk engineering study at $36K, and a correction to the 2019 reserve study for the Glenmore Farm fences at $225K over 30 years. To see the updated GCA Reserve Study, click here.

  • As our current CDs mature, our 1.9% to 3% CD rates are being replaced with 0.1% to 0.25% CD rates.

GCA Assessments are Past Due
The GCA second half assessment of $518 was due on 1 September. As of 15 November, there are 27 delinquent accounts. If you have not yet paid, please make your payment soonest and avoid a lien on your property. Contact Associa by clicking here.

The Treasurer
Speeding in Glenmore - Status Update
The GCA Board of Directors and Security Committee regularly receive complaints regarding vehicular safety.  Complaints pertain primarily to excessive speed of vehicles traveling our roads. This concern was reiterated in the resident’s survey completed last October. 

In an attempt to address residents' concerns, last year we initiated patrols by the Albemarle County Police department*. We also continue to monitor speeds on our roads with our two electronic speed signs (one after the gatehouse entrance, and the second on Piper Way just after the Club at Glenmore). Click here to see the speed data over three years.

As you can see from the data, the Albemarle County Police safety patrols have had minimal success in reducing the traffic speed. 32% of traffic passing the first Piper Way radar sign exceeded the speed limit by more than 10 MPH. And 16% of the traffic passing the second radar sign exceeded the speed limit by more than 10 MPH. The fastest speeds were clocked at 71 MPH and 68 MPH respectively.

The Board is looking at other measures to address speeding including speed cameras. It is our intent to continue to share this information with the community and enact measures that directly reduce speeding in Glenmore. Please stay safe and remember the community speed limit is 25 MPH on all roads.
The Glenmore Security Committee

*A link to the Police Patrol reports is on the GCA Google Drive for residents to review.
Equestrian Center Update
You may have noticed that there is a large fence project underway at the Equestrian Center. The fence project will replace all of the posts and boards that needed to be replaced in all of our 14 paddocks. The new wood will be stained in six months to give it time to dry out. The GCA is also under contract to repair the exterior and paint the main barn, the upper barn, the pony barn and three run in sheds in the spring of 2021. We are currently getting estimates to replace the roof at the main barn. The roof at the upper barn was replaced this year.
 
Last year DMA Reserves, Inc of Richmond, VA conducted an engineered reserve study analysis of all of the capital assets at the EC, including the buildings, fences, rings, infrastructure and equipment. The report listed each asset with an estimated date of replacement and the dollars needed for replacement. The bottom line is that the cost to replace all of the capital assets every thirty years is $1,225,000. This amounts to an average of $40,833 per year or $47 per household per year. To the extent that the land is leased to a tenant, this annual cost is offset.
 
The 61 acre parcel was purchased by the GCA in 2014 at a cost of $1,200,000 in order to protect this green space from development. The GCA owns the property now without a mortgage, and the remaining loan from our reserve funds used to retire the mortgage will be fully repaid by August 2022. The parcel is currently leased to Abbie Wright Sullivan who operates a horse farm and equestrian center on the premises.

Questions from the Community
New Feature
Each month we receive questions from GCA residents directed to either Associa or to Board Members. As examples, "When will leaves be picked up?" "Where can we find info on mailbox maintenance?" For each Newsletter publication, we will select questions from residents that may be of interest to the community at large, and provide detailed answers. Here is our first "Question from the Community".

Question: The Board approved a budget item for the "safety sidewalk project" for Farringdon and Newbridge Roads. There have been other proposals in the past to protect walkers (speed bumps, road narrowing). Were these other proposals considered?

Answer: The issue of roads safety has been considered many times over the past ten years. This Board and the prior Board looked at two issues for the safety of our community, and they are addressed in our 2020 GCA Strategic Plan. The first is how to address vehicle speed in Glenmore. This is being addressed this year and is a separate topic.

The second is how to address two specific segments of road where the curves in the road create an obstructed line of sight for drivers and walkers. In 2019, the CARB reviewed the issue, and identified sidewalks as a solution ... get pedestrians off the street. The CARB specifically identified two high risk areas (Farringdon Road and Newbridge Road) where the line of sight is very limited due to the curves in the road. Speed bumps have limited value in areas with a limited line of sight, and pedestrians are still on the road. Farringdon and Newbridge Roads are already very narrow roads.

To address the question, we conducted a survey of the GCA Community in the late summer of 2019. Question 15 of the survey asked the community to rate the statement "I support the reasonable expansion of the asphalt sidewalks to improve pedestrian safety in higher traffic and minimal visibility areas". The results of the survey were 81% strongly agreed or agreed with the statement, and 8.4% either disagreed or strongly disagreed.

The Board reviewed the CARB recommendations and the survey results, and approved a budget line item in the 2019 Reserve Study for the safety sidewalks by Resolution dated 17 October 2019. Since then, the 2020 Board directed the CARB to collect engineering information and costs for the safety sidewalks. After a second review of the cost for the engineering study and the estimated cost for the safety sidewalks, the current Board approved the reserve budget line item for the engineering study ($36K) for 2021, and $150,000 for the installation of the sidewalks. That budget was unanimously approved by resolution 2020-014 on 22 October 2020.

Breezy Hill Application for Density Increase
Every Glenmore resident should have received a postcard this week from the "Citizens against Breezy Hill", an action committee composed of Glenmore and Running Deer residents. Members of the committee spent many hours working on the development of the original Rivanna Village Master Plan. Glenmore is part of an Albemarle County planned growth area known as Rivanna Village.
 
The Master Plan and the County Planning Staff have specified a maximum of 65 units in Breezy Hill. The current application by Southern Development requests to increase the density to 130 units in the Breezy Hill development, including 119 townhomes. The proffered development is in the eastern end of our development area and is in a transition area between high density and rural zoning.
 
While the original approval was for 65 units, this past summer the developer requested a density increase to 150 units. When it became clear that request would be denied by the Board of Supervisors, the developer modified his plan to 130 units (still twice as many as was originally approved in the County's Master Plan. The virtual meeting of the County Planning Commission to consider this density increase application is now scheduled for 24 November at 6 pm.
 
The Citizens Committee is looking for at least 200 residents to write to the Planning Commission and at least 50 citizens to sign up to speak to the Planning Commission in opposition to the rezoning application. If you oppose the increased density application, you may email the Planning Commission at PlanningCommission@albemarle.org. Details for signing up to speak may be found at Albemarle.org/community/county-calendar.
Rules for Visiting the Equestrian Center
For the Safety of All
Please be advised that the Equestrian Center is a working farm with large horses and farm equipment. Visitors are welcome, but you must contact Abbie Wright at 516 216 9392 to arrange for a visit. Remember, the Glenmore Farm is leased to our tenant, and trespassing between the paddocks is imposing on the tenant's right to the property and safety of the horses.

Equestrian Center Safety Rules

  • Horses are unpredictable; treat them with caution at all times.
  • Do not climb the fences or go into the paddocks.
  • Do not feed or pet the horses.
  • No joggers, pedestrians, or strollers are allowed near the barn or between the paddocks.
  • Dogs will spook the horses.
  • No bikes or golf carts are allowed near the barn or pastures.
  • The nature trails around the outside perimeter of the EC are available for residents’ walking.
  • Some trails are also used by riders. If you encounter a horse and rider, stand aside until the horse passes.
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Fall Leaf Pick-up Starts 7 December
Our Fall leaf collection will start on Monday, 7 December. Leaves should be next to the curb by 7 AM on 7 December. If your leaves are not picked up on day one, not to worry, it will take about a week to finish the Glenmore circuit.

Important Reminder: There will be only one pass per residence by our GCA contractor. Please be ready!

GCA Board Nominations Committee 
GCA elections are just three months away, and the Nominations Committee is looking for candidates to run for the GCA Board in February 2021. If you want to serve on the Board, please click here (Add the subject line "Nominating Committee")

You may have heard in years past that the Board spends hundreds of hours per month running GCA operations. With the expansion of Associa’s professional management services, we have been transferring "operations" to Associa, leaving the main role of the Board as policy and oversight. Board members serve two years and chair and/or serve on two Board committees. The Board meets twice monthly for two hours each.
Looking for Info on Last Year's GCA Survey??
Our GCA Web Page has vast amounts of information. In fact, to find info on last year's survey, go to the web page, then click on "News" on the top line. Then scroll down to "Results of Glenmore Community-Wide Survey".

Just have some general questions? Email Megan Burch by clicking Here.
Watch These Dates
Nov 19: GCA Board Meeting 7-9 PM (GoToMeeting)
Nov 24: Albemarle County Planning Commision Meeting
Nov 26: Thanksgiving Day (click here)
Dec 3: GCA Board Working Meeting 5-7 PM (GoToMeeting)
Dec 7: Leaf Pick-up week begins
Dec 10: Hanukkah Begins
Dec 17: GCA Board Meeting 7-9 PM (GoToMeeting)
Dec 25: Merry Christmas